Office 365 Weekly Digest | 2021-09

Welcome to the March 1 – 7, 2021 edition of the Office 365 Weekly Digest.

Last week everyone was focused on Microsoft Ignite March 2021. There’s a ton of content in this week’s digest, so the intro will be short. You can find recordings, and related content at Microsoft Ignite On-Demand.

Note: Lots of new dates for existing events have been added since last week. There are also a couple of new events – the “Ask the Expert: Microsoft 365 Networking” session at 10am Pacific on Wednesday, March 10th, and an “Ask Microsoft Anything (AMA) for Microsoft App Assure” on Tuesday, March 16th at 9am Pacific.


OFFICE 365 ROADMAP

With Ignite March 2021, there were lots of updates to the Office 365 Roadmap last week – 63 new features to be exact! Microsoft Teams had the highest number of features by far with 35 total, followed by Microsoft 365 Compliance (9) and Microsoft Lists (6).

In order to keep the length of the blog post to a minimum, the roadmap updates for last week are available via download as listed below:


UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Join us to learn how to accomplish the fundamental tasks in Teams. Learn how to easily communicate with your co-workers, save time while working and collaborating, and see how teamwork and projects can be managed in a central space. In this training you will learn how to: (1) Set up your profile and notifications, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and attend meetings, (4) Align your workgroup and projects, and (5) Collaborate on files and tools.

Have you spent significant time and resources to prepare for a meeting and felt it wasn’t productive and not much was accomplished? Join us to learn how to make your meetings engaging, productive, and meaningful. Use Microsoft Teams for your entire meeting experience. In this training, you will learn how to: (1) Schedule and join meetings and initiate calls, (2) Use collaborative tools such as sharing, whiteboards, meeting notes, recording, and more, (3) Easily access important meetings and related content at any time, and (4) Assess which audio and video devices are best for your meeting needs.

Do you need an online, collaborative workspace for your project or workgroup? Join us to explore effective, virtual workspaces for projects and workgroups. Microsoft Teams offer the flexibility to set up a workspace that suits your needs. In this training, you will learn how to: (1) Determine the best approach for your collaboration needs, (2) Create workspaces for your team to provide the best teamwork experience, and (3) Determine best practices in Microsoft Teams to enhance productivity.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Join Microsoft Teams experts as we review high-value scenarios including incident management (help desk), employee engagement, and productivity that can be enhanced through simple integrations in Teams. We focus on popular enterprise applications your users may already be using every day. Come see how easy it is to connect your systems, increase automation, and deliver improved experiences by bringing the apps your organization relies on into Teams. After this session, you will be able to: (1) Understand common app integrations for Teams across multiple scenarios and user personas, and (2) Understand third-party apps available for key scenarios.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Do you use Microsoft Teams on a regular basis and want to learn more? Are you looking for ways to increase your efficiency and productivity in Teams? Join us to discover ways to enhance communication and increase your efficiency and productivity within Teams. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In this training, you will learn how to: (1) Leverage formatting best practices to help get your messages noticed and responded to, (2) Integrate tools and best practices to streamline and collaboration process, and (3) Implement strategies to manage and organize your work.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

When: Wednesday, March 10, 2021 at 10:00am PT | Network connectivity in the Microsoft 365 admin center includes aggregated network connectivity metrics collected from your Microsoft 365 tenant and measurements from Office desktop and web clients that use Microsoft 365. Informed network routing enables third-party SD-WAN solutions to receive application-level feedback on network quality to make better decisions about the best routing path to use. Come learn about these new network-related features from the engineering teams that built them. Be sure to add the event to your calendar!

When: Tuesday, March 16, 2021 at 9:00am PT | We are very excited to announce a Microsoft App Assure ‘Ask Microsoft Anything’ (AMA)! The AMA will take place on Tuesday, March 16th, 2021 from 9:00 a.m. to 10:00 a.m. PT in the Microsoft FastTrack AMA Space. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Be sure to add the event to your calendar!

When employees are confident in their ability to collaborate remotely and securely, they are free to achieve more without worry. Learn how to protect data, devices, and applications while simplifying IT and minimizing the impact on employees at Microsoft Security Virtual Training Day: Secure and Protect Your Organization. During this free two-part learning event and accompanying Q&A, you’ll form the foundations to safeguard your company’s digital footprint. During this training event, you will explore how to: (1) Craft identity synchronization, protection, and management, (2) Utilize security in Microsoft 365, and (3) Integrate cloud app security and device management plans.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

In 2020, remote and hybrid working became the new normal. Through Microsoft Teams, we came together; connecting, collaborating – and keeping our teams productive, creative and secure. Microsoft is hosting a three-day digital event, The Microsoft Teams Summit, commencing the week of March 22, 2021. It’s an event you won’t want to miss. You’ll hear from experts on how Teams can supercharge the way you and your organization work and discover best practices from customers who’re using Teams to achieve amazing successes. To make sure you’re getting information tailored to your needs, each of the three days will be dedicated to a different group of Teams users: Business leaders, IT professionals, and our everyday users.. So, however you’re using Teams, join us to discover new ways to enhance your skills, and bring your teams closer together to achieve more.

Remote work requires smarter workflows. Microsoft 365 Virtual Training Day: Building Microsoft Teams Integrations and Workflows shows you how the Microsoft Teams developer platform makes it easy to integrate your apps and services to improve productivity, make decisions faster and create collaboration around existing content and workflows. Join us to learn how to build apps for Teams and create integrated, people-centered solutions that can transform productivity in your organization, whether you’re on-site or working remotely. During this two-part training event, you will explore how to: (1) Build modern enterprise-grade collaboration solutions with Microsoft Teams, (2) Transform everyday business processes with Microsoft 365 platform integrations for Power Platform, SharePoint and Microsoft Office, and (3) Use the wealth of data in Microsoft Graph to extend Microsoft 365 experiences and build unique intelligent applications.

To be productive in a remote environment, your employees need to be able to safely collaborate from anywhere. Microsoft 365 Virtual Training Day: Enabling Remote Work with Microsoft Teams helps you provide a remote workforce with the tools, resources and solutions they need to stay connected and productive. Join us to learn how to get the most out of Microsoft Teams online meetings, calling, video and chat, and empower your workforce to work from any location on any device. During this two-part training event, you will explore how to: (1) Enable your people to meet and collaborate from home, (2) Make productivity applications available on any device, and (3) Deliver the best remote user experience.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 15 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams. Each session is limited to 15 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams. Each session is limited to 15 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 15 participants, reserve your seat now.

Businesses are shifting to a desktop experience that empowers IT and enables employees to be more productive and secure, but not all employees sit in an office or always work from secure locations.  With Windows Virtual Desktop, you can set up a scalable and flexible environment to unlock mobility, productivity and security. This new 2-hour session will give you the opportunity to get hands-on experience with Windows Virtual Desktop. During this session, you will explore how to: (1) Create your first Windows Virtual Desktop architecture, (2) Create images and assign them to users, (3) Operationalize the virtual desktop infrastructure with monitoring, scaling, and image management, and (4) Explore security best practices within Windows Virtual Desktop. Each session is limited to 15 participants, reserve your seat now.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize. Each session is limited to 15 participants, reserve your seat now.

The workforce relies on Microsoft Teams to chat, meet, and collaborate. But that’s just the beginning. Microsoft Teams can bring the applications and tools you’re already using, into one universal hub your workforce needs to get things done. During this interactive session, you will explore how to: (1) Integrate ready-to-use apps into the Teams experience, (2) Maintain control over which apps are accessible for your organization, (3) Create an App that embeds modern SharePoint pages in Teams using App Studio, (4) Manage permission and set up policies through the Admin Center, and (5) Scale business critical apps to your organization. Each session is limited to 15 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 15 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 15 participants, reserve your seat now.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 15 participants, reserve your seat now.


BLOG ROUNDUP

Note: If you’re looking for one post to summarize Ignite 2021, this is it. | For some people, 2020 felt like the year work and learning moved home. For others, work continued to happen on-site—with the added challenges of staying safe on the job and learning new ways to connect to remote colleagues. But the reality is: 2020 is the year work and learning moved to the cloud. And it’s clear that flexible work is here to stay: According to research conducted for Microsoft’s Work Trend Index, over 80 percent of managers say they expect more flexible work from home policies post-pandemic, and more than 70 percent of employees say they expect to take advantage of them. So we can anticipate some pretty significant changes in the weeks and months to come. To thrive in this new hybrid world, people and organizations need solutions that are fluid, dynamic, and cloud-powered. At Microsoft, we’re building experiences to help everyone thrive in this new hybrid world of work and learning. At Microsoft Ignite March 2021, we announced new features designed for a hybrid world. From new digital event experiences in Microsoft Teams designed for internal and external attendees to new availability announcements about Microsoft Viva, there’s so much to share. | Resource: Microsoft Ignite 2021 Book of News

We announced innovation coming to Microsoft Teams to help people connect, collaborate, and accomplish more together! This blog post provides details for all the Microsoft Teams announcements from Ignite March 2021. This post outlines what’s new in: (1) Meetings, (2) Webinars, (3) Chat and collaboration, (4) Security, compliance, and privacy, (5) Calling, (6) Devices, (7) Power Platforms and custom development, (8) Management and more.

Related:

In the recent months, we’ve witnessed sophisticated attacks, like the recent SolarWinds incident, as well as the devices and online experiences have become more central to the way we work, learn, and live. Working alongside customers and partners, Microsoft takes cybersecurity, privacy, and compliance to the next level with innovation and a unique comprehensive approach. At Microsoft Ignite Spring 2021 we are excited to announce the following new security and compliance capabilities in SharePoint, OneDrive, and Teams that help you to secure and govern your data holistically in this remote work era. Here is what’s new in: (1) Secure external collaboration, (2) Securing access with contextual and conditional policies, and (3) Comprehensive compliance. | Related: OneDrive Roadmap Roundup – February 2021 | SharePoint Roadmap Pitstop – February 2021

Microsoft completed rolling out Microsoft Lists in Microsoft 365 and Microsoft Teams last year (2020) – along with the release of Microsoft Lists for iOS earlier this year. We have received a lot of positive feedback and usage is growing fast. We are pleased to share future Lists innovation, as announced at Microsoft Ignite March 2-4, 2021.

Last month (February 2021), we announced Microsoft Viva, the first Employee Experience Platform for the digital era. At Microsoft Ignite March 2021, we are pleased to share a set of exciting news and updates across the four Viva modules (Connections, Insights, Learning & Topics), summarized in this post.

Related:

The past year has led to an evolution in not only how we think about work, but more importantly, where work gets done. Arguably, gone are the days that your organization’s data is limited to the protected confines of your corporate network as your people continue to work remotely, return in some capacity to the office, or even adopt some hybrid of the two. With your people working across networks, devices, clouds, and apps, how do you ensure your data remains not only secure but compliant? A culture of security starts by securing data where people get work done. We have been investing in innovation to make this easier, and we’re sharing with you some additional capabilities that enable you to extend data protection and governance across apps, clouds, endpoints, and on-premises file repositories that keep your people collaborative and productive while ensuring your most valuable asset—your data—remains secure and compliant wherever it lives.

Related:

More than ever, organizations need to strengthen their defenses to give employees, partners, and customers the flexibility to work from anywhere using apps that live inside and outside the traditional corporate network perimeter. That’s why Zero Trust, a security strategy that combines maximum flexibility with maximum security, is so crucial. For IT pros and security professionals, the implementation of Zero Trust should be simple and straightforward. For users, it should never get in the way, and it should fit into familiar workflows and habits. This week, on the virtual Microsoft Ignite stage, we announced several Azure Active Directory (Azure AD) innovations that will help make life easier for you and your employees now—and help you stay prepared for whatever comes next.

Related:


NOTEWORTHY

In the past year, we’ve seen explosive growth for video in the workplace. Video has become central to engagement, communication, and productivity as more organizations than ever before embrace asynchronous work. Leading the evolution of workplace video, the Microsoft Stream team embarked on a journey to integrate fast, intelligent video across Microsoft 365. We announced a new vision for Stream—one in which users can create, share, discover, and manage video —just as they would any other file in Microsoft 365. We’re glad to announce we’ll be entering the next phase of our journey to the new version of Microsoft Stream in Q3 2021. In this phase, we’re on track to start bringing new experiences for sharing, discovery, and video playback on top of the Microsoft 365 file experience.

Delighting our customers with faster, smoother, and richer experiences in Excel for the web is an uncompromised goal across our Excel team. Recently we shared how we’ve continued to improve performance to make opening workbooks, navigating a workbook, and other interactions faster and smoother for you. We’re introducing several additional features to help you better navigate and manipulate your Excel files in a browser: (1) Easier worksheet navigation, (2) Multiple range selection, (3) Zoom in/out, (4) Excel keyboard shortcuts by default, (5) Version history, and (6) Regional settings.

In July last year we mentioned that time is one of the most precious and scarce resources we have, and 9 months later that still seems to hold true with people still struggling to effectively prioritize and organize their time, manage meetings, and find time to focus. Almost 2/3 of information workers have had their typical work routines highly affected, add to that how their personal space has also been disrupted and so makes sense why people are struggling to organize their time. To help you organize your time and meetings, we are bringing 2 new capabilities to Outlook – (1) Organize everything your way with the new Outlook calendar board, and (2) Get intelligent scheduling assistance for your meetings.

To help you keep your devices protected and productive, in the coming weeks, Microsoft is launching Windows release health on Microsoft 365 admin center. Microsoft 365 and Windows administrators will now benefit from an expanded version of the Windows release health hub, with more in-depth information about Windows updates, known issues, safeguards, lifecycle updates, and related news. With life and business more virtual than ever and dependent on healthy large-scale environments, it is essential to make IT administrators’ work easier. Windows release health in the Microsoft 365 admin center will be available for organizations with applicable Microsoft 365 and Windows subscriptions. Windows release health will appear as a new menu item (image below) under the Health section.

In May and September 2020, we announced new cloud-based capabilities in the following three areas: intelligent insights, servicing automation with controls, and Microsoft 365 Apps health. Since then, we’ve seen over 11 million devices running Microsoft 365 Apps onboard to Inventory. We’ve also provided IT admins with over eight million app health metrics and delivered servicing updates to over 500,000 devices with our new Servicing Profile, keeping them continuously secure with the latest security improvements and up to date with improvements for collaboration and remote work. We are excited to announce improvements and more new capabilities to keep devices up to date, give you greater control and enable you to more easily manage Office as a service: (1) New in Microsoft 365 Apps Inventory and Servicing Profiles, (2) General availability of Skip and Rollback, and (3) General availability of Microsoft 365 Apps health.

As we return to the workplace, moving to a hybrid work model will not just be about continuing the great work-from-home experiment many of us have been participating in for almost 12 months now. We will need to change our behavior by developing new skills and habits to help us stay healthy, finding new ways to engage and stay connected as we adopt this new way of working. It is going to take a collective effort for organizations to make a successful transition to a hybrid workplace. There are big changes ahead for those of us moving to a hybrid work model. Like any organizational change initiative, we must be thoughtful about how we guide people through the journey. If not, organizations face risks such as decreased productivity, increased turnover, or employees that are just not engaged. To help our customers lead their organization’s transition to a hybrid workplace we have launched a SharePoint site template on the SharePoint look book called the Workplace transformation site as well as new end-user training to help employees learn new habits and skills that support hybrid work.

To provide a unified and streamlined customer experience, the Azure Information Protection labeling and policy management in the Azure Portal, and the AIP classic client, will be deprecated on March 31st, 2021as announced in our previous blog. We highly recommend customers on classic AIP labeling to migrate to unified labeling before this sunset timeline for a seamless transition to unified labeling. Note: This deprecation does not apply in the following scenarios: (1) For customers who have already been approved for extended support. Customers with extended support will continue using the AIP area in the Azure Portal with no impact until the end date of their extended support, and (2) For GCC/GCC-H/DoD customers. Support is extended for GCC/GCC-H/DoD customers until the end of September 2021. The deprecation does not affect the Azure Information Protection areas in the Azure portal related to the on-premises scanner and analytics. AIP analytics is still available in the Azure Portal, but we encourage customers to start using the Microsoft 365 Compliance center Activity Explorer.

Office 365 Roadmap Update | 2020-51

Thirty-one features were added to the Office 365 Roadmap last week, December 14 – 20, 2020. In an effort to keep the weekly digest post from being extraordinarily long, I have separated the Office 365 Roadmap updates out for this week.

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Outlook for Windows: Send email from your proxy email address (alias)64123March CY2021Added: 15 December 2020
Status: In development
App/Service: Outlook – Windows
Send email from a proxy email address or account alias rather than your primary email address. The alias email address will be preserved in the FROM and REPLY TO for the recipients.
Excel: Change Regional Format settings in Excel for the web66956December CY2020Added: 15 December 2020
Status: In development
App/Service: Excel – Web
Regional format settings in Excel affect dates, currency, formula delimiters and more. If you are using your organization account, the default regional format settings in Excel for the web are the site regional settings of the host site where the Excel workbook is hosted. This feature enables you to change your regional format settings in Excel for the web. During your Excel for the web sessions, the regional settings will be overridden. Your preferences are stored using a third-party cookie. Your regional settings will only apply to your view of Excel workbooks – it will not affect how other people view these workbooks.
Outlook: Outlook on the web – Share to Microsoft Teams68909March CY2021Added: 15 December 2020
Status: In development
App/Service: Outlook – Web
Send a copy of email messages or conversations, including attachments, into Teams chats and channels or start a Teams chat related to a specific email message. When sharing to Teams from Outlook on the web, a popup window will appear to confirm to which channel or person you want to share, you can also select whether you want to include attachments or not.
Excel: Switch Office themes automatically to match Windows 1068954December CY2020Added: 15 December 2020
Status: In development
App/Service: Excel
If you are using Windows 10 in Dark Mode then Office can now switch themes to match automatically – just choose “Use system setting” as your Office Theme.
Microsoft Teams: Simplified Global Notification Settings for GCC-High and DoD70663March CY2021Added: 15 December 2020
Status: In development
App/Service: Teams, GCC High, DoD
Government users can now configure and customize their notification settings through a newly designed notification settings section.
Forms: Default alert policies for phishing activities added to Microsoft 365 security and compliance center76911January CY2021Added: 15 December 2020
Status: In development
App/Service: Forms
We are now adding Microsoft Forms’ phishing activities alert (for blocked forms and users due to confirmed and suspicious phishing) to the default alert policies in Microsoft’s Security and Compliance Center (SCC). If there is any user restricted from sharing forms and collecting responses from Microsoft Forms because of confirmed phishing activities, or any form identified/detected as phishing form, IT admins will receive an alert in the SCC Alert center.
Microsoft Teams: Simplified way to manage your channel notification settings for GCC77796March CY2021Added: 16 December 2020
Status: In development
App/Service: Teams, GCC
Through the teams and channels list or from the channel header, the users can quickly manage their notification settings by the means of a new fly-out design. Users can turn on all activity on or off with a single click or diving deep into custom to set their preferred permutations.
Excel: Notes in Excel on the web61187December CY2020Added: 16 December 2020
Status: In development
App/Service: Excel – Web
Create Notes to share and track important information in your online workbooks.
Excel: Use ink and highlighter to annotate in Excel on the web66260December CY2020Added: 16 December 2020
Status: In development
App/Service: Excel – Web
Use ink and highlighter to naturally annotate over worksheets in Excel on the web.
Excel: AutoFill with touch screen in Excel for the web51826December CY2020Added: 16 December 2020
Status: In development
App/Service: Excel – Web
You can now use AutoFill with touch screen.
Microsoft Teams: Add a shared calendar to a Teams channel for GCC, GCC-High and DoD68910February CY2021Added: 16 December 2020
Status: In development
App/Service: Teams, Gov
Create and share a channel specific calendar for members to view events. Teams automatically creates a new post, which will appear in the activity feed, when a channel meeting is created. Any user who has notifications turned off will see the event only when they open the channel calendar.
Microsoft Teams: Add a shared calendar to a Teams channel68911January CY2021Added: 16 December 2020
Status: In development
App/Service: Teams
Create and share a channel specific calendar for members to view events. Teams automatically creates a new post, which will appear in the activity feed, when a channel meeting is created. Any user who has notifications turned off will see the event only when they open the channel calendar.
Microsoft Information Protection: Coauthoring in MIP labeled protected files (Preview)68913February CY2021Added: 16 December 2020
Status: In development
App/Service: MIP
Multiple authors can edit labeled and protected documents in Word, Excel, and PowerPoint simultaneously, frictionlessly, and with auto-save, as if they were regular documents.
Microsoft compliance center: Advanced eDiscovery Search tab is evolving to Collections tab68914February CY2021Added: 16 December 2020
Status: In development
App/Service: M365 Compliance
Now eDiscovery managers will see Collections in the top navigation of the Advanced eDiscovery solution in place of Search. Collections will provide an enhanced experience for collecting content for the case, including generating preview estimates and options for quickly collecting content directly into a new or existing review set.
Microsoft Information Protection: Upgraded data classification confidence levels68915January CY2021Added: 16 December 2020
Status: In development
App/Service: MIP
We are upgrading the confidence levels (match accuracy) from a numerical scale of 1 to 100 to three distinct levels: high, medium, and low. Each level reflects how much supporting evidence is detected along with primary element. A high confidence level looks for the most supporting elements and has the fewest false positives but the most false negatives, while a low confidence level has most false positives but fewest false negatives. All existing polices will automatically be migrated to these upgraded confidence levels.
Microsoft Information Protection: Copy and edit built-in info types and other improvements68916January CY2021Added: 16 December 2020
Status: In development
App/Service: MIP
Delivering on a common request, you can now copy built-in sensitive info types and edit the copied versions to fine-tune them to for your organization. Also, when creating a custom info type, you’ll notice an improved user interface and new capabilities. Highlights include the ability to use validators (like a Luhn check) for regular expressions and additional checks to help refine detection, including options for excluding text, defining starting and ending characters, and more.
Microsoft Teams meeting recordings saved to OneDrive & SharePoint for GCC-High and DoD70664March CY2021Added: 16 December 2020
Status: In development
App/Service: Teams, GCC High, DoD
Ability to save Microsoft Teams meeting recordings to OneDrive and SharePoint for improved sharing capabilities, basic governance, automatic retention labels, go local, bring your own keys and, more that comes from recording video files and storing them in SharePoint and OneDrive.
Microsoft Defender for Office 365: Email entity page70665January CY2021Added: 16 December 2020
Status: Rolling out
App/Service: Microsoft Defender for Office 365
Email entity page brings a new look to your email investigations, designed to provide a 360 degree view of an email. These updates eliminate the need to traverse multiple experiences to view email details. The email entity page will contain information in parity with existing email details flyout in protection.offfice.com from Threat Explorer, along with new information regarding authentication and detections, a revamped email preview capability for cloud mailbox emails, and detonation details for related files or URLs.
Microsoft Information Protection: Data classification analytics for GCC-High and DoD70666March CY2021Added: 16 December 2020
Status: In development
App/Service: MIP, GCC High, DoD
Data classification capabilities in Microsoft 365 compliance center help you get a holistic understanding of the sensitive data in your digital estate and related user activities. Overview shows you the locations of your digital content and most common sensitive information types and labels present. Content Explorer provides visibility into amount and types of sensitive data, and allows you to filter by label or sensitivity type to get a detailed view of locations where the sensitive data is stored. Activity Explorer shows activities related to your sensitive data and labels, such as label downgrades or external sharing that could expose your content to risk.
Excel: iPad Fluent redesign – Ribbon header and commands71348January CY2021Added: 16 December 2020
Status: In development
App/Service: Excel
The Fluent Design System brings a more coherent, productive experience to customers.
Excel: Ink editor support in Excel Online71436December CY2020Added: 16 December 2020
Status: In development
App/Service: Excel
Pen Tool to help you handwrite to enter data and make quick edits to your data.
Excel: 3D Model Support in iOS59909February CY2021Added: 17 December 2020
Status: In development
App/Service: Excel
Add 3D models to your Excel worksheets, adjust their size and position, and change their rotation.
Office app: New Ink Toolbox for iPhone and iPad67356February CY2021Added: 17 December 2020
Status: In development
App/Service: Office app – iOS
New visual improvements to the ink experience in Word, Excel, and PowerPoint for Microsoft 365 on iOS.
Excel: Paste options in Excel for the web51388January CY2021Added: 18 December 2020
Status: In development
App/Service: Excel – Web
Now get all the Paste Options right where you paste your content.
Outlook on the web: Extension of suggested replies worldwide68919January CY2021Added: 18 December 2020
Status: In development
App/Service: Outlook – Web
We are rolling out suggested replies to customers worldwide in the following languages: Spanish, Portuguese, French, Italian, and German. Suggested replies will appear if people are having a conversation in any of those languages.
Microsoft 365: License management in the Microsoft 365 Admin app68920February CY2021Added: 18 December 2020
Status: In development
App/Service: M365 Admin app
In the next release of the Admin app, license management will be added, enabling you to manage licenses from your mobile or tablet device. As a part of this feature, you’ll be able to: View all products and licenses for your organization with details such as the number of purchased and available licenses and expiration dates; Buy more or remove licenses based on current usage and needs; Assign or release licenses; and View and download detailed invoices.
Microsoft Information Protection: Auditing and Analytics in Office apps70542January CY2021Added: 18 December 2020
Status: In development
App/Service: MIP
Office apps (Word, Excel, PowerPoint, Outlook) will now send user label activity data to the Audit Log and Activity Explorer for admins to search and review.
Microsoft Teams: Block Downloads for Teams meeting recordings on OneDrive and SharePoint70543February CY2021Added: 18 December 2020
Status: In development
App/Service: Teams
All users with view-only permissions of a Teams meeting recording uploaded to OneDrive & SharePoint will now be blocked from downloading the recording by default.
Microsoft Defender for Office 365: Improvements to Alerts and Hunting70544March CY2021Added: 18 December 2020
Status: In development
App/Service: Microsoft Defender for Office 365
We’re releasing a number of updates to alerts and hunting, including: Extending data retention for Threat Explorer and Real-time detections from 7 days to 30 days for trial tenants, after which you will be able to search for data for 30 days. We’re also expanding export limits for email records in Threat Explorer and Real-time detections from 9990 to 200,000. And, we’re introducing Alert ID to hunting experiences: Going forward you will able to filter for exact messages which were associated with an alert. From Alert, you will be able to navigate to a filtered view of Explorer (filtered by Alert ID), to see the relevant messages.
Excel: Import data from dynamic arrays76297February CY2021Added: 18 December 2020
Status: In development
App/Service: Excel
You can now import, shape and refresh data from dynamic arrays in the current workbook.
Excel: Power Query Data Types Tutorial67390December CY2020Added: 18 December 2020
Status: In development
App/Service: Excel
Learn how to create data types using Power Query.

Office 365 Weekly Digest | 2020-43

Welcome to the October 18 – 24, 2020 edition of the Office 365 Weekly Digest.

There were twenty-one additions to the Office 365 Roadmap last week, including updates for Teams, Outlook (Windows, web, Android, iOS), Yammer, and Microsoft 365 Admin Center.

Additional dates for existing meeting series have been posted, and there are also a couple of new events – Microsoft 365 Virtual Training Days for “Meeting Organizational Compliance Requirements” and “Securing Your Organization”. This week’s spotlight event is “Run Effective Meetings with Microsoft Teams” on Wednesday, October 28th at 3pm Pacific.

Highlights from last week’s blog posts include a look at what’s new and upcoming in Information Protection, details on a new dashboard to manage Data Loss Prevention alerts, information on recent enhancements to Azure Active Directory, and some new integrations for Microsoft Teams.

Noteworthy items from last week include a reminder about the retirement of SharePoint 2010 workflows, a reminder about the timeline when the Teams app will no longer support Internet Explorer 11, the recording and content from a recent Microsoft Compliance Manager webinar, information on recent changes for Power BI and Exchange hybrid agent and root certificate changes.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Outlook for Windows: Suggested calendar events68184December CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
By clicking in the Search box at the top of your screen, events from your Outlook Calendar will be suggested as optional results before you enter a specific query.
Outlook for Windows: Suggested attachments in Search68198November CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
By clicking in the Search box at the top of your screen, attachments from emails will be suggested as options before you enter a specific query.
Outlook for Windows: Natural language search in Outlook68219December CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
Use the language you use every day to quickly filter and narrow your search queries.
Outlook for Windows: Search answers for specific people, files, company bookmarks and events68220January CY2021Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
Search for a specific file, person, company topic or event and Outlook will provide an actionable answer across people, files, events and websites across your organization so you can quick get to the information you’re looking for.
Outlook for Windows: Suggested files68225January CY2021Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
By clicking in the Search box at the top of your screen, recent and relevant files will be suggested as optional results before you enter a specific query.
Microsoft Teams: Theme and icon updates68721November CY2020Added: 19 October 2020
Status: In development
App / Service: Teams
We’re updating the Teams default and dark theme background colors and icon set to align with the overall Microsoft 365 design vision.
Microsoft 365 Admin Center: New simplified view for very small businesses68722December CY2020Added: 19 October 2020
Status: In development
App / Service: M365 Admin
We are developing a new landing experience in the Microsoft 365 admin center that replaces the existing dashboard and provides a simplified admin experience for customers with 10 or fewer licenses of any Microsoft 365 Business subscription.
Outlook for Windows: Editor71008December CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
Based on Microsoft intelligent technology, Editor in Outlook will help with checking your spelling, identify optional grammar corrections and provide writing style suggestions while composing or replying to emails.
Outlook for Windows: Make all meetings online by default71010December CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – Windows
Turn on the option to make every meeting an online meeting by default when the event is created in Outlook for Windows.
Outlook for iOS: Favorites for additional customers72352October CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – iOS
Microsoft 365 US Government Community Cloud (GCC) customers with moderate and high security requirements, and the Department of Defense will be able to tag people, folders and groups as favorites. These customers will be able to have the option to set their email notifications based on their preferences including only from their favorite people.
Outlook for Android: Favorites for additional customers72353October CY2020Added: 19 October 2020
Status: In development
App / Service: Outlook – Android
Microsoft 365 US Government Community Cloud (GCC) customers with moderate and high security requirements, and the Department of Defense will be able to tag people, folders and groups as favorites. These customers will be able to have the option to set their email notifications based on their preferences including only from their favorite people.
Microsoft 365 Admin center: Service Health email notifications for specific incidents and advisories68717October CY2020Added: 20 October 2020
Status: In development
App / Service: M365 Admin
The service health dashboard in Microsoft 365 admin center will soon support the ability to opt into email notifications for a specific incident or advisory.
Microsoft Teams: Manage your meeting options in-meeting73388November CY2020Added: 21 October 2020
Status: In development
App / Service: Teams
Meetings organizers can now view and update meeting options within the in-meeting making it easier and faster to manage your meeting options during a meeting.
Outlook on the web: Text predictions in English now supported worldwide68833November CY2020Added: 22 October 2020
Status: In development
App / Service: Outlook – Web
We are extending support for text predictions in Outlook on the web. Now text predictions will be available in English for customers worldwide.
Microsoft Teams: Updated layout for meetings on iOS68834November CY2020Added: 22 October 2020
Status: In development
App / Service: Teams
We’re improving the Teams experience on iOS devices with a new presentation mode, the ability to see more participants, and the ability to see shared content and a spotlighted participant concurrently.
Microsoft Teams: Updated layouts for meetings on Android68835January CY2021Added: 22 October 2020
Status: In development
App / Service: Teams
We’re improving the Teams experience on Android devices with a new presentation mode, the ability to see more participants, and the ability to see shared content and a spotlighted participant concurrently.
Microsoft Teams: Per-Meeting settings for Controlling NDI (Network Device Interface)-Out68836October CY2020Added: 22 October 2020
Status: In development
App / Service: Teams
The NDI-Out feature will be updated to be a per-meeting control.
Outlook for iOS: Show Weather in Calendar71041December CY2020Added: 22 October 2020
Status: In development
App / Service: Outlook – iOS
Stay on top of what’s changing in the weather at a glance at your Outlook Calendar across multiple views based on your current location.
Yammer: Improvements to hashtags and topics73251November CY2020Added: 22 October 2020
Status: In development
App / Service: Yammer
We are creating a sharper distinction between topics and hashtags in Yammer further differentiating these features so that topics power curation, management, and categorizing of knowledge, while hashtags will continue to be used to support campaigns and user expression.
Microsoft Teams: Polls in Teams Meetings68837November CY2020Added: 23 October 2020
Status: In development
App / Service: Teams
Polls for Teams meetings is an easily discoverable and seamless experience that will help you conduct more engaging and productive meetings. With Polls, which is powered by Forms, meeting presenters can prepare, launch, and evaluate polls before, during, and after meetings, respectively, all from one place under a tab in the Teams meeting.
Microsoft Teams: Meet Now from Outlook68838December CY2020Added: 23 October 2020
Status: In development
App / Service: Teams
You can now start an instant Teams meeting from the Calendar tab in Outlook Windows.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

Leverage the intelligent and integrated Microsoft solutions to help your organization achieve its compliance goals by joining the Microsoft 365 Virtual Training Day: Meeting Organizational Compliance Requirements free one day online training session. Level 200-300 (Intermediate to Advanced) content. Technology covered: Data classification, labeling, governance, policy violation remediation, eDiscovery, audit, risk assessment. In this session you will: (1) Learn to use intelligence to identify, protect and govern your important data, (2) Learn to intelligently identify and remediate critical insider threats and risks, (3) Learn how to use the latest eDiscovery and audit capabilities to find relevant data and respond efficiently, and (4) Learn how to simplify and automate IT risk assessment.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

In this training, you will learn how to protect your organization’s identities, data, applications, and devices across on-premises, cloud, and mobile – end to-end using the latest tools and guidance. This event covers intermediate to advanced content (level 200-300) and includes the following technologies: Threat Protection, Information Protection, Identify and Access Management, Security Management. In this workshop you will: (1) Increase level of understanding on how Microsoft delivers security across Microsoft 365, (2) Increase knowledge of security features and solutions, and (3) Connect with local technical experts and FastTrack resources.


BLOG ROUNDUP

Throughout the last several months there have been many new features, updates, and happenings in the world of Information Protection at Microsoft. As we continue to build out more of this story, we wanted to use this opportunity to connect with customers, partners, and more on some of these updates to keep you informed and provide a single pane of glass on everything we have been working on for the last several months. In addition, we hope to give you some insight into the next big things being built within MIP overall. In the future, we hope to release this blog quarterly, providing you the most important and relevant updates to look for in this area and  continuing to drive great customer experiences.

Customers rely on Microsoft Data Loss Prevention to enforce policies that identify and prevent the risky or inappropriate sharing, transfer or use of sensitive information across cloud, on-premise and endpoints. Microsoft announces the public preview of a new dashboard to manage DLP alerts. This latest addition to Microsoft’s data loss prevention solution, provides customers with direct visibility into DLP policy enforcement in: Exchange, SharePoint, OneDrive, Teams, and Devices. Advanced DLP alert options are configured in the existing DLP policy authoring workflow. These provide eligible DLP customers with the ability to tailor how they organize and display DLP policy enforcement event alerts with the information they need to investigate and address DLP policy violations quickly. Historical workflow information for alerts is available in the Management log.

We’ve made several changes to identity provisioning in Azure AD over the past several months, based on your input and feedback: (1) Easily map attributes between your on-premises AD and Azure AD, (2) Perform on-demand user provisioning to Azure AD as well as your SaaS apps, (3) Significantly improved sync performance in Azure AD connect, and (4) Manage your provisioning logs and receive alerts with Azure monitor. This blog post provides a quick overview of each of these areas.

Addressing customer demands, giving teams a shared view of every customer, and making collaboration and meetings between teams easier is the goal with our collaboration with Salesforce. We are pleased to announce the availability of the Salesforce in Microsoft Teams pilot. The integration will be offered to Sales and Service Cloud customers with Enterprise or Unlimited edition at no additional cost. For many teams – including the sales teams present at many organizations – there is no more critical data than customer data, typically stored within a customer relationship management (CRM) application. A close connection between customer information and the conversations around them can improve the productivity for any team that works with customers, which is why we are pleased to see the integration from Salesforce with Microsoft Teams – now you can interweave key customer and case records within your Microsoft Teams. | Related: Introducing Zoho Notebook for Microsoft Teams: Bring your thoughts and teams together


NOTEWORTHY

As part of the evolution of the Microsoft 365 service, we periodically evaluate the capabilities of the service to make sure that we’re delivering the utmost value to customers. After careful consideration, we concluded that for SharePoint 2010 workflows, Microsoft 365 customers would be better served by modern workflow solutions. SharePoint 2010 workflows have been retired since August 1, 2020 for new tenants and will be removed from existing tenants on November 1, 2020. This applies to all environments where Power Automate is available as a replacement solution (excluding the Department of Defense until Power Automate availability). If you’re using SharePoint 2010 workflows, we recommend migrating to Power Automate or other supported solutions. A retirement announcement banner has been introduced on multiple workflow pages: “Starting 11/1/2020 6:00:00 AM, SharePoint 2010 workflows will be retired and users will no longer have the ability to run or create 2010 Workflows.”

Beginning November 30, 2020, the Microsoft Teams web app will no longer support IE 11. This means that after this date, customers will have a degraded experience or will be unable to connect to Microsoft 365 apps and services on IE 11. For degraded experiences, new Microsoft 365 features will not be available or certain features may cease to work when accessing the app or service via IE 11. While we know this change will be difficult for some customers, we believe that customers will get the most out of Microsoft 365 when using the new Microsoft Edge. We are committed to helping make this transition as smooth as possible. Customers have been using IE 11 since 2013 when the online environment was much less sophisticated than the landscape today. Since then, open web standards and newer browsers—like the new Microsoft Edge—have enabled better, more innovative online experiences. We believe that Microsoft 365 subscribers, in both consumer and commercial contexts, will be well served with this change through faster and more responsive web access to greater sets of features in everyday toolsets like Outlook, Teams, SharePoint, and more.

Microsoft Compliance Manager is a feature in the Microsoft 365 compliance center that helps you manage your organization’s compliance requirements with greater ease and convenience. Compliance Manager can help you throughout your compliance journey, from taking inventory of your data protection risks to managing the complexities of implementing controls, staying current with regulations and certifications, and reporting to auditors. This webinar was presented on October 1st, October 8th, and October 15th, 2020, and the recording can be found here. Attached to this post are: (1) The FAQ document that summarizes the questions and answers that came up over the course of both Webinars, and (2) a PDF copy of the presentation.

All the improvements of the ‘new look’, from navigation updates to the simplified action bar for reports and dashboards, begins rolling out next week (October 26, 2020) and will be generally available to all tenants and users by early November. Thank you for your feedback during public preview as we made incremental updates to modernize and simplify the Power BI service. There will not be any visible changes for those already using ‘new look’ via the “New look on” toggle in the header or the tenant switch announced previously. Once the ‘new look’ has been released to all tenants and users, the user-facing “New look on” toggle will be removed from the header. | Related: Announcing Personalize Visuals General Availability (GA)

You may have already seen this message from the Azure team, but given this impacts customers who use the Exchange Hybrid Agent, we just wanted to make sure those following this blog also were aware of this news. Microsoft is updating Azure services to use TLS certificates from a different set of Root Certificate Authorities (CAs). This change is being made because the current CA certificates do not comply with one of the CA/Browser Forum Baseline requirements. This change will ONLY impact Azure AD hybrid agents installed on-premises that have hardened environments with a fixed list of root certificates and will need to be updated to trust the new certificate issuers. This change will result in disruption of service if proper action is not taken. These agents include Application Proxy connectors (which includes the Exchange Hybrid Agent) for remote access to on-premises, Passthrough Authentication agents that allows your users to sign in to applications using the same passwords, Cloud Provisioning Preview agents that perform AD to Azure AD sync.

Office 365 Weekly Digest | 2020-42

Welcome to the October 11 – 17, 2020 edition of the Office 365 Weekly Digest.

Twenty-seven features were added to the Office 365 Roadmap last week, including updates for Teams, Microsoft Lists, Outlook (web), Compliance, and Microsoft Information Protection.

A few new dates for existing meeting series have been posted, as well as one brand new event for this week. The brand new event is also the spotlight event of the week, which is the Power Platform Community Conference on Thursday, October 22nd from 9:00am – 6:00pm Eastern.

Blog posts in last week’s roundup include information and resources regarding the recent end of support for Office 2010 and Office 2016 for Mac, some of the most frequently asked questions about Planner, the preview of Microsoft 365 Apps Admin Center inventory and monthly servicing features, and the announcement of the Zero Trust Deployment Center.

Noteworthy item highlights include a reminder about the retirement of SharePoint 2010 workflows, a reminder about the timeline when the Teams app will no longer support Internet Explorer 11, the first in a series of blogs about keeping your organization resilient against cyberattacks, and the general availability of Conditional Access APIs.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Outlook: Outlook on the web Project Moca for WorldWide Multi-Tenant67162October CY2020Added: 12 October 2020
Status: In development
App / Service: Outlook – Web
Project MOCA in Outlook is a new way to organize items such as emails, tasks, links, files in a visual way. Items are synced across Microsoft 365.
Microsoft Teams: Restricting Sign-In to specific tenants for GCC, GCC-High and DoD68693November CY2020Added: 12 October 2020
Status: In development
App / Service: Teams
You will now have the ability to restrict sign-in to Teams on managed devices, to ensure that employees cannot access another organization’s tenant from the device/app they are authorized to use for work.
Microsoft Teams: Create a task from a message in the Desktop Client for Microsoft Teams68696November CY2020Added: 12 October 2020
Status: In development
App / Service: Teams
Some messages result in follow-up actions. With the “create a task from a message” feature in Teams, you’ll be able to create a task from a message in group or 1:1 chats or from a channel post or reply. Powered by the new Tasks in Teams experience, this functionality will allow you to choose which individual task list or shared plan you’d like to save the task to. This roadmap item represents the desktop functionality.
Office Apps: Action Center68933January CY2021Added: 12 October 2020
Status: In development
App / Service: Office Apps
Conduct quick actions to Office devices such as changing the Office Apps update channel or version. You can target a single device or a group of devices via Azure AD groups.
Yammer: New inclusive reactions for posts71785December CY2020Added: 13 October 2020
Status: In development
App / Service: Yammer
This feature introduces diverse skin tones on reactions to help every user feel sense of representation while interacting on Yammer.
Microsoft Teams: AI-based noise suppression68694November CY2020Added: 14 October 2020
Status: In development
App / Service: Teams
AI-based, real-time noise suppression, will be added to Microsoft Teams. This feature will automatically remove unwelcome background noise during your meetings. AI-based noise suppression works by analyzing an individual’s audio feed and using specially trained deep neural networks to filter out the noise and retain only the speech signal. This is an update to the existing noise suppression. Users will now have control over how much noise suppression they want. The “High” setting is new and will suppress more background noise.
Microsoft Information Protection: Configure external sharing for sensitivity labels in Teams and SharePoint sites68700December CY2020Added: 14 October 2020
Status: In development
App / Service: MIP
With this update, you can set controls on external sharing while configuring a Team or site protection policy. This new external sharing control is granular. For example, you can set a very restrictive one for a Team or site labeled ‘confidential’—restricting sharing with people outside the organization or set a very relaxed one for a Team or site labeled ‘general’—allowing anyone with a link to access without requiring sign-in.
Microsoft Teams: Out of Office68701December CY2020Added: 14 October 2020
Status: In development
App / Service: Teams
Let others know that you are not available by scheduling your Out of Office in Teams. During this time, your presence status will change to “Out of Office” and your status message will be displayed when someone reaches out to you via chat. Additionally, your Outlook calendar and automatic replies will be updated accordingly.
Office app: Changing update channel names for Microsoft 365 Apps for enterprise on iOS, Mac and Android68703November CY2020Added: 14 October 2020
Status: In development
App / Service: Office Apps
We are changing the update channel names for Microsoft 365 Apps for enterprise on iOS, Mac and Android to bring consistency to update channel names across all the platforms Office is available on, and to enable organizations to make better decisions around their servicing strategy. The new update channel names will include Current Channel and Beta Channel. While Insider program remains, we will use Beta Channel and Current Channel (Preview) as the new names for the update channels designed for our early adopter/Insider audience. Only the names of the existing update channels are changing. These update channels still work the same way as they did before.
Microsoft Compliance center: Advanced eDiscovery – Collect and review encrypted content attached to local copy in Exchange68704December CY2020Added: 14 October 2020
Status: In development
App / Service: Compliance
Now eDiscovery managers will be able to collect and review content encrypted with Microsoft encryption technologies and attached as a local copy to an email in Exchange from the Advanced eDiscovery solution.
Microsoft Compliance center: Advanced eDiscovery – Collect and review encrypted content stored in SharePoint and or OneDrive for Business68705January CY2021Added: 14 October 2020
Status: In development
App / Service: Compliance
Now eDiscovery managers will be able to collect and review content that has been encrypted with Microsoft encryption technologies and stored in SharePoint or OneDrive from the Advanced eDiscovery solution.
Microsoft Compliance center: Expanded support to search and export items in SharePoint and OneDrive for Business Recycle Bin in Core eDiscovery and Advanced eDiscovery68707January CY2021Added: 14 October 2020
Status: In development
App / Service: Compliance
Traditionally, when a site is on hold, the files in the Recycle Bin would be stored in the Preservation Hold library. In cases when a site is not on hold, there is no way to search or export items in the Recycle Bin. The eDiscovery and SharePoint Online teams are making architectural changes that will make the Recycle Bin (both first-stage and second-stage Recycle Bins) in SharePoint Online and OneDrive for Business searchable and exportable by eDiscovery Managers. That means organizations can search and export items in the Recycle Bin regardless of whether a site is on hold or not.
Outlook: Outlook on the web – Favorite people and calendar event browser notifications68698October CY2020Added: 15 October 2020
Status: In development
App / Service: Outlook – Web
You will be able to receive browser notifications for your favorite people and calendar events from Outlook. You can control in Settings if you want to receive browser notifications for your favorite people, for events, or for both.
Outlook: FindTime – Require Attendee Verification and Locking Poll for Attendees68699October CY2020Added: 15 October 2020
Status: In development
App / Service: Outlook – FindTime
By enabling these new options, attendees of a poll can be required to authenticate themselves before voting. Attendees can also be prevented from adding, removing, and editing other attendees; and can additionally be prevented from suggesting new time options.
Microsoft Compliance center: Advanced Audit – Longer term retention on audit logs68706March CY2021Added: 15 October 2020
Status: In development
App / Service: Compliance
Log retention for up to one year to meet investigation requirements and customize retention policies per an organization’s requirements.
Microsoft Compliance center: Advanced Audit – Processed audit insights68708September CY2021Added: 15 October 2020
Status: In development
App / Service: Compliance
Insights and correlations that signal key patterns to help identify quick answers to typical queries during investigations.
Microsoft Information Protection: Data classification analytics68709December CY2020Added: 15 October 2020
Status: In development
App / Service: MIP
Data classification capabilities in Microsoft 365 compliance center help you get a holistic understanding of the sensitive data in your digital estate and related user activities. Overview shows you the locations of your digital content and most common sensitive information types and labels present. Content Explorer provides visibility into amount and types of sensitive data, and allows you to filter by label or sensitivity type to get a detailed view of locations where the sensitive data is stored. Activity Explorer shows activities related to your sensitive data and labels, such as label downgrades or external sharing that could expose your content to risk.
Microsoft Compliance center: Records Management – Regulatory Records68710March CY2021Added: 15 October 2020
Status: In development
App / Service: Compliance
Provides customers the ability to declare items in SharePoint Online as regulatory items. These labels are more stringent label vs record labels. Targeted to Financial services or other industries who have WORM compliance requirements. Will update the Cohasset assessment to include SharePoint Online.
Microsoft Compliance center: Double-byte character support68711December CY2020Added: 15 October 2020
Status: In development
App / Service: Compliance
Compliance solutions such as Data Loss Prevention, Exact Data Match, and Communication Compliance will benefit from the ability to detect double-byte language characters found in East Asian languages, such as Japanese and Chinese, improving the ability to understand, label, and protect customer data.
Microsoft Compliance center: Records Management – Regulatory Records68712December CY2020Added: 15 October 2020
Status: In development
App / Service: Compliance
Provides customers the ability to declare items in SharePoint Online as regulatory items. These labels are more stringent label vs record labels. Targeted to Financial services or other industries who have WORM compliance requirements. Will update the Cohasset assessment to include SharePoint Online.
Microsoft Compliance center: CJK or Double-byte character support for Advanced eDiscovery68713November CY2020Added: 15 October 2020
Status: In development
App / Service: Compliance
This update adds support for adding CJK or Double-byte characters to Advanced eDiscovery review sets.
Microsoft Compliance Center: Advanced Audit – Mail forward and mail send events62588October CY2020Added: 16 October 2020
Status: Rolling out
App / Service: Compliance
The Send event is a mailbox auditing action and is triggered when a user sends, replies to, or forwards an email message. Investigators can use the Send event to identify email sent from a compromised account.
Microsoft Compliance Center: Advanced Audit – Search term events in Exchange Online and SharePoint Online62587October CY2020Added: 16 October 2020
Status: Rolling out
App / Service: Compliance
Advanced Audit helps organizations to conduct forensic and compliance investigations by providing access to crucial events such as when mail items were accessed, or when mail items were replied to and forwarded, and when and what a user searched for in Exchange Online and SharePoint Online.
SharePoint: Microsoft Lists – column settings in Grid view68714October CY2020Added: 16 October 2020
Status: In development
App / Service: Lists
The capabilities when in Lists “Grid” view (previously Quick Edit) will now allow people to pin a column to the filter’s pane, format the column, show/hide columns, and hide their column(s). You used to have to exit out of Grid edit to accomplish these common tasks.
SharePoint: Microsoft Lists – Support for thousands separator in Number column68716October CY2020Added: 16 October 2020
Status: In development
App / Service: Lists
When Lists owners and members leverage the Number column, they can now choose if the comma should appear or not.
Microsoft Compliance center: Advanced Audit – Search term events in Exchange Online and SharePoint Online for Government clouds68718March CY2021Added: 16 October 2020
Status: In development
App / Service: Compliance
Advanced Audit helps organizations to conduct forensic and compliance investigations by providing access to crucial events such as when mail items were accessed, or when mail items were replied to and forwarded, and when and what a user searched for in Exchange Online and SharePoint Online.
Microsoft Compliance center: Advanced Audit – Mail forward and mail send events for Government Clouds68719December CY2020Added: 16 October 2020
Status: In development
App / Service: Compliance
The Send event is a mailbox auditing action and is triggered when a user sends, replies to, or forwards an email message. Investigators can use the Send event to identify email sent from a compromised account.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

When: Thursday, October 22, 2020 at 6:00am – 3:00pm PT | During the Ignite 2020 conference, we announced a series of new services to help organizations manage their Office apps from the Microsoft 365 Apps Admin center. Since then, we have started to roll out the App Health service, were you can see the overall health of your Office apps. We are excited to be releasing the next set of tools and services that will provide you with insights, automation, and control to efficiently manage your monthly Office app updates. These features include: (1) Office Apps & Add-in Inventory, (2) Security Currency report, (3) Servicing Profile. To access these services, you will need to ensure that each of your Office Apps are on a Version 2007 or later. You will also be required to run through a simple onboarding process which is outlined in this post. Once the onboarding has been completed, the next time a user launches one of the Office Apps, the newly enhanced click-to-run service will register that device with our inventory service. From there you will start seeing all of the new features light up. We will have 12 sessions with how-to and upskill style content, 2 Sessions will be TED Style talks about life and business change and 2 Sessions will be Real-world examples, focused on the WHY! To top that all off we will have an opening session from James Philips, the president of Business Applications, a Keynote from Charles Lamanna, CVP and closing thoughts from Technical Fellow, Amir Netz – Each talking about the importance of community and how it effects all of us.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

October 13, 2020 marked the end of support for Office 2010 and Office 2016 for Mac. This means that Microsoft will no longer provide technical support, bug fixes, or security updates for these products, and organizations that continue to use them may face increased security risks and compliance issues over time. The requirements for connecting to Office 365 services have also changed—and customers will now need Microsoft 365 Apps, Office 2019, or Office 2016 to connect to Office 365 services like Exchange Online and SharePoint Online. While we will not take any active measures to block legacy versions of the Office client from connecting, these older clients will fall out of step with the service enhancements and may present performance and/or reliability issues over time. We understand that everyone is at a different stage of their journey to the cloud, and we’re committed to supporting our customers throughout their transition to Microsoft 365 Apps. For those customers who aren’t ready for the cloud and have a specific need for on-premises or hybrid deployment, such as fully disconnected or restricted environments, we offer Office 2019, the perpetual version of Office that does not receive feature updates. But for everyone else, we’ve created a set of resources to help you transition to the Microsoft 365 Apps and innovations designed to help keep your environment up to date once you’ve made the transition.

Despite being an all-digital conference, this year’s Microsoft Ignite was just as collaborative as our in-person conferences from years past. There were plenty of opportunities for participants to connect with our team, from live Q&A chats in our digital breakouts to dedicated Ask The Expert sessions—and we loved hearing all your ideas, concerns, and questions. We’ve taken a lot of your comments straight to our engineering colleagues for development consideration. As for your questions, this post answers some of the most popular asks.

During the Ignite 2020 conference, we announced a series of new services to help organizations manage their Office apps from the Microsoft 365 Apps Admin center. Since then, we have started to roll out the App Health service, were you can see the overall health of your Office apps. We are excited to be releasing the next set of tools and services that will provide you with insights, automation, and control to efficiently manage your monthly Office app updates. These features include: (1) Office Apps & Add-in Inventory, (2) Security Currency report, (3) Servicing Profile. To access these services, you will need to ensure that each of your Office Apps are on a Version 2007 or later. You will also be required to run through a simple onboarding process which is outlined in this post. Once the onboarding has been completed, the next time a user launches one of the Office Apps, the newly enhanced click-to-run service will register that device with our inventory service. From there you will start seeing all of the new features light up.

Organizations have been digitally transforming at warp speed in response to the way businesses operate and how people work. As a result, digital security teams have been under immense pressure to ensure their environments are resilient and secure. Many have turned to a Zero Trust security model to simplify the security challenges from this transformation and the shift to remote work. Over the past year, we have been hard at work helping customers navigate these challenges by listening to their difficulties, sharing our own learnings, and building controls, tools, and practices that enable the implementation of Zero Trust. However, one of the things we hear most consistently is the need for additional deployment support. We are excited to announce the launch of the Zero Trust Deployment Center—a repository of information to improve their Zero Trust readiness as well as specific guidance on implementing Zero Trust principles across their identities, endpoints, data, applications, networks, and infrastructure. The Zero Trust Deployment Center breaks down deployment guidance into plain-language objectives across each of the technology pillars, providing an actionable list of steps needed to implement Zero Trust principles in your environment. This repository is the perfect place to start planning and deploying your Zero Trust strategy.


NOTEWORTHY

As part of the evolution of the Microsoft 365 service, we periodically evaluate the capabilities of the service to make sure that we’re delivering the utmost value to customers. After careful consideration, we concluded that for SharePoint 2010 workflows, Microsoft 365 customers would be better served by modern workflow solutions. SharePoint 2010 workflows have been retired since August 1, 2020 for new tenants and will be removed from existing tenants on November 1, 2020. This applies to all environments where Power Automate is available as a replacement solution (excluding the Department of Defense until Power Automate availability). If you’re using SharePoint 2010 workflows, we recommend migrating to Power Automate or other supported solutions. A retirement announcement banner has been introduced on multiple workflow pages: “Starting 11/1/2020 6:00:00 AM, SharePoint 2010 workflows will be retired and users will no longer have the ability to run or create 2010 Workflows.”

Beginning November 30, 2020, the Microsoft Teams web app will no longer support IE 11. This means that after this date, customers will have a degraded experience or will be unable to connect to Microsoft 365 apps and services on IE 11. For degraded experiences, new Microsoft 365 features will not be available or certain features may cease to work when accessing the app or service via IE 11. While we know this change will be difficult for some customers, we believe that customers will get the most out of Microsoft 365 when using the new Microsoft Edge. We are committed to helping make this transition as smooth as possible. Customers have been using IE 11 since 2013 when the online environment was much less sophisticated than the landscape today. Since then, open web standards and newer browsers—like the new Microsoft Edge—have enabled better, more innovative online experiences. We believe that Microsoft 365 subscribers, in both consumer and commercial contexts, will be well served with this change through faster and more responsive web access to greater sets of features in everyday toolsets like Outlook, Teams, SharePoint, and more.

All risks have to be viewed through the lens of the business or organization. While information on cybersecurity risks is plentiful, you can’t prioritize or manage any risk until the impact (and likelihood) to your organization is understood and quantified. This rule of thumb on who should be accountable for risk helps illustrate this relationship: The person who owns (and accepts) the risk is the one who will stand in front of the news cameras and explain to the world why the worst case scenario happened. This is the first in a series of blogs exploring how to manage challenges associated with keeping an organization resilient against cyberattacks and data breaches. This series will examine both the business and security perspectives and then look at the powerful trends shaping the future. This blog series is unabashedly trying to help you build a stronger bridge between cybersecurity and your organizational leadership.

Azure AD Conditional Access can ensure that the right people have the access to resources they need from wherever they are. We’ve had a ton of requests for Conditional Access APIs to manage policy at scale. That’s why it is so cool that at Microsoft Ignite, we announced that Conditional Access APIs and named location APIs has reached general availability in Microsoft Graph! As you progress on your journey with Conditional Access policy governance, you’ll want to shift from manually managing each policy definition in the Azure portal to something more manageable and repeatable at enterprise scale. This blog post includes information about the new APIs and how to get started. | Resource: Conditional Access: Programmatic Access (API documentation)

Office 365 Weekly Digest | 2020-41

Welcome to the October 4 – 10, 2020 edition of the Office 365 Weekly Digest.

There were twenty additions to the Office 365 Roadmap last week, including updates for Teams, SharePoint, Exchange Online, Yammer, and Project.

Additional dates for existing meeting series have been posted, including new customer immersion experience sessions. This week’s spotlight event is “Run Effective Meetings with Microsoft Teams” on Tuesday, October 13th at 3pm Pacific.

Highlights from last week’s blogs include the general availability of Tasks in Microsoft Teams, detailed information on the lifecycle of an item in SharePoint with a retention label or policy applied, the Top 5 security questions from US Government customers for Teams, Modern Authentication Support in the Microsoft Remote Connectivity Analyzer, and general availability of Conditional Access Office 365 Suite.

Wrapping up the post are noteworthy items such as the September 2020 “What’s New with Microsoft 365” video, a reminder about Office 2013 client connectivity to Office 365 services, a reminder about the retirement of SharePoint 2010 workflows, an update on the retirement of site mailboxes in SharePoint Online, some recent training resources, and the public preview of Continuous Access Evaluation in Azure AD.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Project: Export to Excel67149December CY2020Added: 05 October 2020
Status: In development
App / Service: Project
Export your project grid into an Excel spreadsheet. Share this information with colleagues so you can analyze your Project data.
Microsoft Teams: Enhanced meeting experiences on Teams phones68943December CY2020Added: 05 October 2020
Status: In development
App / Service: Teams
We are bringing 3×3 gallery layout, background blur for video, and spotlight features to Teams phones.
Microsoft Teams: Branch Office Survivability on Teams phones68944April CY2021Added: 05 October 2020
Status: In development
App / Service: Teams
Teams phone users in a Branch Office can make PSTN Calls to other users even if Branch office loses internet connectivity.
Microsoft Teams: Proximity Join for Teams conference phones68945December CY2020Added: 05 October 2020
Status: In development
App / Service: Teams
Touchless meeting join will be supported with the new capability to add Teams conference phones from Teams desktop or mobile clients.
Microsoft Teams: Better together for calls on Teams phones68946March CY2021Added: 05 October 2020
Status: In development
App / Service: Teams
With this capability, users will be able to use the better together feature on P2P calls and group calls.
Microsoft Teams: Remote Provisioning of Teams Android devices from Teams Admin Center68947March CY2021Added: 05 October 2020
Status: In development
App / Service: Teams
Tenant admins will be able to remotely provision and sign into all their Teams Android devices from Teams admin center.
Microsoft Teams: Full screen support in new meetings experience67171October CY2020Added: 06 October 2020
Status: In development
App / Service: Teams
In Full screen mode, the meeting window fills up the whole screen, the title bar on the top and task bar on the bottom of the window hide. On Windows OS, the taskbar is hidden in Full screen mode.
Microsoft Defender for Office 365: Priority Account Protection67172November CY2020Added: 06 October 2020
Status: In development
App / Service: Microsoft Defender for Office 365
Over the past few years, attackers have increasingly moved from targeting infrastructure or devices to targeting users. As a result, organizations need protection for all users, but even more protection for their most visible and targeted employees. With Priority Account Protection in Defender for Office 365, security teams can now prioritize focus on critical individuals within the organization, offer them differentiated protection and thwart costly breaches in the process. These Priority account tags and filters will surface throughout the product, including in alerts, Threat Explorer, Campaign Views, and reports.
Microsoft Teams: Changes in Incoming IP Video policy (New Audio and Video Policies)68948October CY2020Added: 06 October 2020
Status: In development
App / Service: Teams, GCC
We are updating our meeting policies to allow IT administrators more control over how video is managed in Teams Meetings. Current policy can only be set to prevent outgoing video. We are extending the Allow IP Video policy to prevent both outgoing and incoming video as needed. Tenant administrators can use this policy to manage bandwidth. This item has been updated to reflect changes to the original plan.
Yammer: Suggested Communities71474October CY2020Added: 06 October 2020
Status: In development
App / Service: Yammer
This new section on the Yammer homepage will suggest relevant communities for people discover and join.
SharePoint: New leadership connection site template71752December CY2020Added: 06 October 2020
Status: In development
App / Service: SharePoint
The template brings together conversations from Yammer, news, resources, and showcases upcoming events.
MyAnalytics: More granular control to opt users in or out of MyAnalytics features67167October CY2020Added: 07 October 2020
Status: In development
App / Service: MyAnalytics
Two new PowerShell cmdlets to opt users in or out of MyAnalytics features: Get-MyAnalyticsFeatureConfig and Set-MyAnalyticsFeatureConfig. These new cmdlets will provide more granular control over Privacy Mode and enablement of particular features.
Microsoft Teams: Outgoing screen-sharing support on Safari67174October CY2020Added: 07 October 2020
Status: In development
App / Service: Teams
Teams meetings in Safari 13 and later will now support outgoing screen sharing. A participant can share their screen. No configuration is needed.
Microsoft Teams: Meeting chat moderation settings67175November CY2020Added: 07 October 2020
Status: In development
App / Service: Teams
Meeting organizers can now turn off the chat functionality during a meeting, which is turned on by default.
Excel: Workbook Link Support in Excel for the Web71476October CY2020Added: 07 October 2020
Status: Rolling out
App / Service: Excel
Workbook link support in now available in Excel for the Web. This feature was previously only supported in Excel for Windows and Mac. (aka “External Links”)
Microsoft Teams: Meeting transfers and companion devices67176October CY2020Added: 08 October 2020
Status: In development
App / Service: Teams
End users can transfer meetings between mobile, desktop, and web, and add another device as a companion to their meeting.
Exchange: SMTP MTA Strict Transport Security (MTA-STS) Support67177December CY2020Added: 08 October 2020
Status: In development
App / Service: Exchange
MTA-STS (RFC8461) helps thwart such attacks by providing a mechanism for setting domain policies that specify whether the receiving domain supports TLS and what to do when TLS can’t be negotiated, for example stop the transmission.
Exchange: Block Sending to Groups on BCC Line67178December CY2020Added: 08 October 2020
Status: In development
App / Service: Exchange
Have you ever created an inbox rule to move incoming messages sent to a Distribution List (DL) you’re on to a specific folder? But then you discover that some senders will add the DL to the BCC line so the rule (for privacy reasons) is ignored and the message lands in your Inbox instead? Ugh! Yep, some of our Transport developers had that happen to them too – and they decided to do something about it. They added the ability to configure a DL or group to reject (NDR) messages when the DL is on the BCC line. It’s been a big hit within Microsoft, and now we’re making it available to Exchange Online customers! We plan to expose this setting to email admins (for DLs) and group owners (for Microsoft 365 Groups).
Office 365: Translate in Word, Excel and PowerPoint67173November CY2020Added: 09 October 2020
Status: In development
App / Service: Office 365
Translate is coming to Word, Excel and PowerPoint for DoD customers.
Microsoft Teams: Include up to 10,000 users in an org-wide team68692November CY2020Added: 09 October 2020
Status: In development
App / Service: Teams
We are raising the upper limit on org-wide team membership from 5,000 to 10,000 users.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.


BLOG ROUNDUP

We have exciting news that’s more than a year in the making: Tasks in Microsoft Teams desktop and web is now 100% rolled out to everyone with a Microsoft 365 subscription across all non-government tenants. There’s more information about government cloud availability later in this post. Tasks in Teams lets you manage your team tasks from Planner and individual tasks from To Do in your hub for teamwork. This announcement also moves us to the next stage in our naming sequence, where the app name in Teams changes to Tasks by Planner and To Do in desktop and Tasks in mobile. We will make this change over a weekend to reduce the likelihood of users seeing different names as the name change rolls out, and we expect to make the change by the end of October. We will make an update to our Message Center post when we kick off this change. We’re also excited to report that Tasks in Teams for the Teams mobile app will soon begin rolling out to all users in non-government clouds and is scheduled to be completed in November.

Once you understand the difference between a retention label and a retention policy, our team is ready to take you through a visual representation of the different containers in which an item may reside throughout its lifecycle in SharePoint. The scenarios will show what actions are taken on the item based on each potential retention scenario. We already know that retention takes precedence over deletion and that the longest retention period always wins. What happens if I have a 2-year delete policy applied to a site alongside an item that has a 3-year retention label? What happens if I apply a 3-year delete label to an item that resides in a site with a 10-year retention policy? While the principles of retention will always be your north star, it can help to have some visual guidance to understand where these items move and when.

This past summer was extremely busy for the Microsoft Teams Engineering team, especially in the US Government space. They helped customers with a record number of net new deployments in the M365 US Gov Clouds; GCC, GCC High and DoD. End users wanted to collaborate with outside agencies but in a way that meant their data was secure. IT Admins wanted to know which configuration options best fit their organization’s security posture. CIO’s wanted to lean in and give their workforce the best in class technology, all while following US Government accreditation standards. The common theme in most questions asked by our customers was around security. Note: While this post is focused on questions asked by our US Government customers, they also likely apply for other customers.

Since December 2019, we’ve been making a lot of investment into the Microsoft Remote Connectivity Analyzer site. If you’ve used the website in the past couple of months, you probably saw the website has had a face lift with a modern UI for all pages as well as that we added the ability to switch languages/locales at any point during your connectivity testing. While these are exciting changes, we have been quietly working away on a huge functionality improvement. We’re thrilled to announce that our Office 365 tests now have modern authentication capabilities! In the past, customers would have to run tests by temporarily exempting an account from modern authentication (if it was possible) or simply had to engage Microsoft support since there wasn’t a good workaround for connectivity testing. For the O365 tests, Modern auth will be selected by default, but you can opt to use basic auth wherever needed. Note: The two tests that still don’t support modern auth are POP and IMAP tests.

We’re announcing general availability of Conditional Access for the Office 365 Suite! This makes it a whole lot easier to configure Conditional Access policy for Office 365. With a single click, you confidently set policy on all of the Office 365 apps, including Exchange Online, SharePoint Online, and Microsoft Teams, as well as micro-services used by these well-known apps. Using the Office 365 Suite ensures your users will have consistent policy requirements across Office 365. Office 365 apps use shared services for an integrated experience, like access to files, calendar, and contact information. Inconsistent policy across these services result in end-users being interrupted or blocked at unexpected times with additional security prompts. Targeting the Office 365 Suite also means you don’t need to watch for new apps and manually update your policy as they become available—Conditional Access does that for you.


NOTEWORTHY

Format: Video (16 mins) | This month, we recap some of the biggest news to come out of Microsoft Ignite 2020 including the general availability of Tasks in Microsoft Teams, what’s new with Microsoft Endpoint Manager, and the general availability of Endpoint Analytics, security updates for Microsoft Defender, and Compliance Manager, and more!

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

As part of the evolution of the Microsoft 365 service, we periodically evaluate the capabilities of the service to make sure that we’re delivering the utmost value to customers. After careful consideration, we concluded that for SharePoint 2010 workflows, Microsoft 365 customers would be better served by modern workflow solutions. SharePoint 2010 workflows have been retired since August 1, 2020 for new tenants and will be removed from existing tenants on November 1, 2020. This applies to all environments where Power Automate is available as a replacement solution (excluding the Department of Defense until Power Automate availability). If you’re using SharePoint 2010 workflows, we recommend migrating to Power Automate or other supported solutions. A retirement announcement banner has been introduced on multiple workflow pages: “Starting 11/1/2020 6:00:00 AM, SharePoint 2010 workflows will be retired and users will no longer have the ability to run or create 2010 Workflows.”

Back in 2017, we announced that site mailboxes in SharePoint Online were being deprecated, and that new organizations would no longer have access to the feature and existing organizations would no longer be able to create site mailboxes. Since that announcement, we have seen site mailbox usage drop consistently as customers move to alternative solutions. There are still a few customers who have site mailboxes with some activity, as well as customers who want to archive and delete site mailboxes that are no longer in use. As an alternative to site mailboxes, we had previously recommended Microsoft 365 Groups (formerly Office 365 Groups) and today, when you create a team site in SharePoint, a Microsoft 365 Group is created automatically. You can also connect classic team sites to a Microsoft 365 Group. This gives you a new shared mailbox and other group features and modernizes your classic sites. Before we retire (and ultimately delete) all site mailboxes in SharePoint Online, which will happen in April 2021. We’ll post another update as we get closer to April 2021. | Resource: Retirement of site mailboxes

There have been several training resources posted over the last week, including videos for SharePoint admin, migration and security, on-demand session videos for Microsoft Lists, a playbook for migrating from Exchange Transport Rules to Unified DLP, and end user training for sensitivity labels in Microsoft 365.

A few months back, we introduced Continuous Access Evaluation (CAE) for tenants who had not configured any Conditional Access policies. CAE provides the next level of identity security by terminating active user sessions to a subset of Microsoft services (Exchange and Teams) in real-time on changes such as account disable, password reset, and admin initiated user revocation. CAE is now available in public preview for Azure AD tenants who have configured Conditional Access policies. Microsoft services, like Exchange and SharePoint, can terminate active user sessions as soon as a Conditional Access policy violation is detected. More Microsoft services, such as Dynamics and Azure, will be enabled in the future. You can turn on CAE to improve the security posture in your tenant with just a few clicks! | Resource: Continuous Access Evaluation documentation

Office 365 Weekly Digest | 2020-40

Welcome to the September 27 – October 3, 2020 edition of the Office 365 Weekly Digest.

Twenty-one features were added to the Office 365 Roadmap last week, including updates for Teams, OneDrive, SharePoint, Microsoft 365 Groups, Outlook (Android), Forms, and Project.

New dates for existing meeting series have been added. One new event is an Exchange ‘Ask Microsoft Anything’ AMA session on Thursday, October 8th at 9am Pacific. The spotlight event of the week is the “Enabling Remote Work with Microsoft Teams: The New World of Virtual Events” webinar on Thursday, October 8th at 9am Pacific.

Blog posts in last week’s roundup include a look at what’s new for September 2020 in Teams, SharePoint and Project, as well as a Microsoft IT Showcase article on the lessons learned by Microsoft from applying Zero Trust during COVID-19.

Noteworthy item highlights include a reminder about Office 2013 client connectivity to Office 365 services, a reminder about the retirement of SharePoint 2010 workflows, and information on the general availability of SharePoint Syntex, as well as the five biggest Visio updates announced at Microsoft Ignite 2020.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Project: Deploy Project for the web in Named Environments67156March CY2021Added: 29 September 2020
Status: In development
App / Service: Project
Organizations have more flexibility in how they deploy Project. In addition to using Project in the Default environment, you can now use it in Named Environments.
Forms: Specific User Sharing for Response Collection67157October CY2020Added: 29 September 2020
Status: In development
App / Service: Forms
With this update, Microsoft Forms owners will now be able to send out a survey to collect responses from specific users or security groups. (You now have the new option in the “Send to Collect Responses” dropdown menu to select that “Specific people in my organization can respond.”)
Office 365: Microsoft 365 Groups support for Information Barriers67159December CY2020Added: 29 September 2020
Status: In development
App / Service: Microsoft 365 Groups
Microsoft 365 Groups will soon support Information Barriers. Information barriers help you create communication barriers, sometimes referred to as ethical walls, between users within your organization. This allows you to restrict communication and collaboration between two people or groups to avoid a conflict of interest or to safeguard internal information.
Office 365: Microsoft 365 Groups ownership governance experience67160November CY2020Added: 29 September 2020
Status: In development
App / Service: Microsoft 365 Groups
Microsoft 365 Groups ownership governance in the Microsoft 365 admin center is designed to help manage the problem of ownerless Microsoft 365 Groups by providing a view showing the number of owners for each group, along with a way to assign group owners and to send an email asking group members to take ownership. We are also adding a filter that enables you to see all groups with zero owners.
Exchange: Microsoft 365 cross-tenant SMTP domain sharing in private preview67161January CY2021Added: 30 September 2020
Status: In development
App / Service: Exchange
We are adding the ability for an SMTP domain to be shared across multiple Exchange Online tenants. This is particularly beneficial for organizations that undergo mergers, acquisitions and divestitures, as it allows users in more than one tenant to receive email for the same email domain.
OneDrive: Create Shared Library67163November CY2020Added: 30 September 2020
Status: In development
App / Service: OneDrive
Simplified and streamlined experience for creating new TeamSites from OneDrive web.
SharePoint: New experience to add content types to lists and libraries67164October CY2020Added: 30 September 2020
Status: In development
App / Service: SharePoint
Custom content types that are available to your SharePoint sites can easily be added to lists & libraries that allow multiple content types. In those SharePoint lists & libraries that allow multiple content types, a new ‘Content type’ option will be available in the ‘Add column’ menu.
Outlook for Android: Play My Emails from favorite people71481December CY2020Added: 30 September 2020
Status: In development
App / Service: Outlook – Android
Set Play My Emails option to read out emails only from your Favorite People. Cortana will read out new emails from only people you identify as favorites and are unread in the last 72 hours.
Microsoft Teams: Improvements to Meeting notes67142October CY2020Added: 01 October 2020
Status: In development
App / Service: Teams
Meeting notes will now support 100 users by default and, participants who have access to notes will no longer run into issues where they lose access. Also, if anyone joins your meeting past after it is scheduled and, doesn’t have access to notes, they can now request access from the notes owner in one click.
Microsoft Project: Create attachments on tasks67151February CY2021Added: 01 October 2020
Status: In development
App / Service: Project
Add file attachments or links to any task in Project.
Microsoft To Do: Plan your day better with urgent and important task suggestions in My Day67155October CY2020Added: 01 October 2020
Status: In development
App / Service: To Do
Microsoft To Do has a list called My Day where users can add the tasks they wish to focus on today. We are introducing a new section in the suggestions pane of the My Day list where we will surface some urgent and important tasks to help users plan their day better.
Microsoft Teams: Inline message translation in DOD67165December CY2020Added: 01 October 2020
Status: In development
App / Service: Teams, DOD
With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat. Inline message translation will ensure that every worker in the team has a voice and facilitate global collaboration.
Microsoft Teams: Include computer sound when sharing a Desktop or Window on Mac for World Wide Multi-Tenant and GCC67168October CY2020Added: 01 October 2020
Status: In development
App / Service: Teams
You can now include your computer’s sound when you share a Desktop or Window on Mac. This is great when you are sharing a video and want your audience to hear its audio during the meeting.
Microsoft Teams: Include computer sound when sharing a Desktop or Window on Mac for GCC-High and DoD67169November CY2020Added: 01 October 2020
Status: In development
App / Service: Teams, GCC High, DOD
You can now include your computer’s sound when you share a Desktop or Window on Mac. This is great when you are sharing a video and want your audience to hear its audio during the meeting.
Microsoft Teams: Freehand by Invision available in the popped-out meeting window67170October CY2020Added: 01 October 2020
Status: In development
App / Service: Teams
You can now use the Freehand by Invision app to collaborate in meetings that pop out in the new meeting experience. Have fun sketching new ideas and brainstorming from the comfort and safety of a Teams Meeting.
Microsoft Teams: 3×3 gallery view for Microsoft Teams Rooms68935November CY2020Added: 01 October 2020
Status: In development
App / Service: Teams
View up to 9 meeting participants during a Teams meeting in the 3×3 gallery view.
Outlook for Android: Play My Emails71375November CY2020Added: 01 October 2020
Status: In development
App / Service: Outlook – Android
Play My Emails in Outlook for Android can be used by customers in Canada, United Kingdom, Australia and India.
OneDrive: Sharing links that block download for video files67166October CY2020Added: 02 October 2020
Status: In development
App / Service: OneDrive
Block Download support is now extended for video files.
Microsoft Teams: Set Presence Status duration for Government clouds68937December CY2020Added: 02 October 2020
Status: In development
App / Service: Teams, Gov
Teams users will soon have the ability to change their presence for a specific period of time.
Microsoft Teams: New Offline Presence Status for Government clouds68939December CY2020Added: 02 October 2020
Status: In development
App / Service: Teams, Gov
Teams users will soon have the ability to change their presence to “Offline”. This will allow them to have full access to Teams while signaling to colleagues that they are unavailable.
Microsoft Teams: Share System Audio on Mac68941October CY2020Added: 02 October 2020
Status: In development
App / Service: Teams
This will allow Mac desktop users to include audio when sharing their Desktop or Window during a Teams meeting. Once enabled, any audio that is playing on the user’s machine will be shared in the live event for participants to hear.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

When: Thursday, October 8, 2020 at 9:00am PT | We are very excited to announce a Microsoft Exchange Post Microsoft Ignite ‘Ask Microsoft Anything’ (AMA)! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Join in the Microsoft Exchange AMA Space, and don’t forget to add this AMA to your calendar.

When: Thursday, October 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. The events industry transformed overnight, and Microsoft Teams played a big part in this transition. In Episode 7, we’ll sit down with members of the Microsoft Teams product group and learn how they are building the future of high-scale communication with Microsoft Teams. Be sure to add this event to your calendar!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!


BLOG ROUNDUP

September has been an eventful month filled with exciting news and announcements. Before we dive into the new product features released this month, we want to address feedback we’ve heard from you regarding the performance of Microsoft Teams and share some of the investments we’re making to improve it. Last week at Ignite, we announced many new features coming to soon to Microsoft Teams. Be sure to read on to see features that have started rolling out in September.

Related:

This post includes all the SharePoint and related tech updates that rolled out in September 2020. This is the all-inclusive roadmap release recap for all things SharePoint and related technology. Highlighted features include Expiring external guests’ access to SharePoint and OneDrive documents, new “create list” experience for SharePoint sites, new calendar and gallery views for Microsoft Lists, edit in grid view option for “quick edit”, and much more! All the features listed began rolling out to Targeted Release customers in Office 365 as of September 2020 (possibly early October 2020).

Our team recently updated the items on the Microsoft 365 Public Roadmap. You can see our upcoming features and when those features will be available! This post has a look at the features released in September 2020, as well as a look at others coming soon. The September 2020 features include: (1) Task Custom Fields, (2) Group by Assigned to option, and (3) Self-service onboarding. The upcoming features include: (1) Project & Roadmap in Microsoft Teams, (2) Export to Excel, and (3) Share projects with groups you do not own.

The world, and ways employees work, have been forever changed by COVID-19. Thanks to Microsoft cloud technologies like Microsoft Teams, Azure Active Directory, and Microsoft’s modern security approach, Zero Trust, employees no longer need to physically be in the office to be productive. Microsoft’s global workforce continues to successfully work from home using Microsoft-issued devices, personal devices they’ve enrolled in Microsoft’s device management solution, or remote desktops through Windows Virtual Desktop. “As the corporate world changed over the past year, so has the way we access corporate resources,” says Mark Skorupa, a principal program manager on Microsoft’s digital security team. “The power of the cloud already opened the doors for us to move away from on-premises corporate network models. When COVID-19 hit, we didn’t skip a beat.” Recently, employees on Microsoft’s Zero Trust team virtually sat down at Microsoft Ignite 2020 to share their biggest takeaways from applying Zero Trust in an age of remote work. | Related: Microsoft Advanced Compliance Solutions in Zero Trust Architecture


NOTEWORTHY

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

As part of the evolution of the Microsoft 365 service, we periodically evaluate the capabilities of the service to make sure that we’re delivering the utmost value to customers. After careful consideration, we concluded that for SharePoint 2010 workflows, Microsoft 365 customers would be better served by modern workflow solutions. SharePoint 2010 workflows have been retired since August 1, 2020 for new tenants and will be removed from existing tenants on November 1, 2020. This applies to all environments where Power Automate is available as a replacement solution (excluding the Department of Defense until Power Automate availability). If you’re using SharePoint 2010 workflows, we recommend migrating to Power Automate or other supported solutions. A retirement announcement banner has been introduced on multiple workflow pages: “Starting 11/1/2020 6:00:00 AM, SharePoint 2010 workflows will be retired and users will no longer have the ability to run or create 2010 Workflows.”

We are thrilled to announce that SharePoint Syntex, the first product from Project Cortex, is available today. SharePoint Syntex uses advanced AI and machine teaching to amplify human expertise, automate content processing, and transform content into knowledge. SharePoint Syntex is generally available as a user-based add-on for Microsoft 365 plans for commercial customers. SharePoint Syntex is the first product coming out of our investments in Project Cortex. In addition to SharePoint Syntex, we’ll be releasing other innovations later this year that help you organize information into topics and deliver knowledge across Microsoft 365 apps. We’ll have more details to share on Project Cortex topic experiences later this year.

Visio was well-represented at this year’s first-ever all-digital Microsoft Ignite. We hosted six sessions that covered a variety of product topics, from recently released features to our vision for the coming months. Of everything we discussed, there are five updates we’re particularly excited about. We’ve (briefly) recapped those here and will post additional details for each on Tech Community in the coming days. But if you’re anxious for those details sooner, check out the associated Ignite sessions videos linked below. The five updates are: (1) General availability of Data Visualizer add-in, (2) Self-service purchase, (3) Visio in Atlassian Confluence, (4) Visio for the web enhancements, and (5) Amazon Web Services (AWS) shapes are coming soon. | Related: Purchase Visio cloud subscriptions with your business domain

Office 365 Weekly Digest | 2020-39

Welcome to the September 20 – 26, 2020 edition of the Office 365 Weekly Digest.

Last week, all eyes (and ears) were focused on Microsoft Ignite 2020, the first ever virtual Ignite. There’s a ton of content in this week’s digest, so the intro will be short. You can find recordings, and related content at Microsoft Ignite On-Demand.


OFFICE 365 ROADMAP

With Ignite 2020, there were a ton of updates to the Office 365 Roadmap last week – 158 new features to be exact! Microsoft Teams had the highest number of features with 68 total, followed by Search (30) and Outlook (28 – all platforms).

In order to keep the length of the blog post to a minimum, the roadmap updates for last week are available via download as listed below:


UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Thursday, October 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. The events industry transformed overnight, and Microsoft Teams played a big part in this transition. In Episode 7, we’ll sit down with members of the Microsoft Teams product group and learn how they are building the future of high-scale communication with Microsoft Teams. Be sure to add this event to your calendar!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!


BLOG ROUNDUP

Note: If you’re looking for one post to summarize Ignite 2020, this is it. | Throughout 2020, as we’ve navigated the equivalent of a year of digital transformation every month, it’s IT pros who’ve led the way. When COVID-19 caused a sudden shift to remote work, IT pros brought entire organizations online—sometimes over a single weekend. They trained individuals and teams on essential new tools, quickly deployed custom apps, and vigilantly protected organizations from increasingly complex security threats. Now, as business leaders look to build resilient organizations and find new opportunities for expansion, they’re looking to IT pros for sustainable solutions to support them for the long haul. We want to help. At Microsoft, it’s our mission to empower every person and every organization on the planet to achieve more. At Microsoft Ignite we announced scores of new features and capabilities that aim to do just that. But in this age of accelerated transformation, helping our customers achieve more also requires a broader view. So we’ve committed to becoming the world’s best students on the future of work, closely studying our own telemetry, and working closely with customers and researchers across every field, to understand our challenging new reality. This unique vantage point has shaped our understanding of where leaders and organizations need to focus today and in the future, and guided our innovation investments to build tools to support them. Here are seven keys to success for every IT and business leader to empower people for the new world of work—plus innovation in each area to deliver human ingenuity at scale – (1) Reimagine teamwork, culture, and social capital – digitally, (2) Prioritize wellbeing to help people focus and be their best, (3) Create a trusted, secure, modern experience for every employee, (4) Unlock the data, knowledge, and expertise of the entire organization, (5) Automate process and workflows to increase discontinuous innovation, (6) Include everyone in digital transformation, and (7) Help people learn, reinvent, and grow with the pace of change. | Resource: Microsoft Ignite 2020 Book of News

At Microsoft Ignite 2020, we announced a ton of new capabilities to help people stay connected, collaborate, and build solutions in Teams. This post outlines what’s new in: (1) Meetings, (2) Meeting room experiences, (3) Calling, (4) Chat and collaboration, (5) Microsoft 365 integrations, (6) Firstline Workers, (7) Healthcare, (8) Security and compliance, (9) Management, and (10) Power Platform and custom development.

Related:

2020 will be remembered as a year of historic transformation. The pandemic has changed the way businesses operate and people work. One thing that has not changed is our basic human nature and the need to feel safe. Being safe and feeling safe is what allows us to do more, create more, and have trust in the technology that connects us all. It’s no wonder, then, that cyber-security is so important right now. Digital security is about people—it’s about empowering defenders to defend and protect employees, data, work, and personal safety. It’s about making people and organizations resilient in an environment of unexpected change, like widespread remote work. Nearly overnight, organizations worldwide have had to enable remote workforces, support rapidly evolving business requirements, and steer to the next normal without knowing what that normal would be. All of this takes place against a backdrop of advanced threats and adversaries. For those responsible for securing their organization’s digital infrastructure, this has all come on top of what they were already navigating—levels of complexity that often translate into barriers for companies, their people, and the customers they serve. We’re delivering a new set of security, compliance, and identity innovations to help all customers simplify and modernize their environments by embracing the reality that the past seven months have likely reshaped the next 10 years of security and digital transformation.

Related:

In many organizations, world events have transformed technology adoption more in the past few months than in the past few years. Remote work and learning in virtual classrooms have accelerated the adoption of cloud services beyond anybody’s wildest expectations. Some organizations are now transitioning from remote work to hybrid work. Whatever the future holds, however, the workplace will no longer be either the home or the office but a fluid experience that spans both. At Microsoft, we’ve been intensely focused on our customers during this rapid transition—the teachers, the health care workers, the IT leaders who are trying to help their small business or global enterprise adjust to and thrive in a global pandemic. To support you through this transformation, we are moving faster than ever to bring you Microsoft 365, delivering a broader set of features than when we launched Office 365 in 2011. How will our capabilities come together to provide a holistic solution for organizations? First, we provide collaboration services with Microsoft Teams, OneDrive, and Microsoft Lists. Second, we provide employee engagement and communication services through SharePoint, Microsoft Stream, and Yammer. Third, we connect people to knowledge and expertise through Microsoft Search and Project Cortex. All these tools are part of an integrated experience and platform.

Related:

At Microsoft Ignite 2020 we announced that the next versions of Exchange Server, SharePoint Server, Skype for Business Server and Project Server will be available in the second half of 2021, and are only available with the purchase of a subscription license. Subscription entitles access to support, product updates, security and time zone patches. Microsoft Office will also see a new perpetual release for both Windows and Mac, in the second half of 2021. We also announced updates for the Exchange Hybrid Configuration Wizard, Exchange Admin Center, lots of features for Outlook, and much more!

Related:


NOTEWORTHY

Over the past few months, we’ve addressed several major asks from our Visio for the web users. We’re announcing some of these for this first time, like hyperlinks and copy diagrams across files, and recapping others that were released earlier this year, like export as image and multipage operations. Each of these is available for licensed users, although certain limited capabilities are available for Visio Viewer and unlicensed users. Read on for a quick overview of each feature.

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

When Microsoft moved to Microsoft Teams for all communications, it needed a good plan. More than 250,000 employees and licensed vendors would be affected by the shift, as would 600,000 guests that the company collaborates with on a regular basis. Too much was at stake to allow anything to go wrong. “Our foundation for Microsoft 365 and Microsoft Teams governance within Microsoft is tied to how we manage and govern Microsoft 365 Groups inside the company,” Johnson says. “Groups are the common layer under Teams, SharePoint team sites, Yammer Communities, Outlook groups, and a lot more.” Governance refers to the policies, roles, responsibilities, and processes that a company like Microsoft uses to help ensure their IT resources are being effectively deployed and managed, and that data security and compliance standards are in place while still allowing employees get their work done. An effective governance framework can streamline deploying solutions like Microsoft Teams, ensure all systems are secure and compliant, and generally make sure its technology does what it’s supposed to do. Put simply, governance is setting things up so people can be their most productive selves.

To tide you over until Ignite 2020, we’ve got a pair of feature enhancements to announce that improve the Planner web and mobile experiences. The first is the Filter by Progress (Completed) option for Planner web. As you know, completed tasks in Planner get moved to the bottom of your plan board and hidden under a disclosure widget—the official name of that twisty triangle. But those same completed tasks disappeared entirely from the Schedule view, and you couldn’t filter on them in the Charts view. We’ve now addressed both issues by adding completed tasks as a Progress filter option in both the Schedule and Charts view. In the Schedule view, completed tasks appear as a green bar; in the Charts view, you’ll see them in green in both the pie and bar chart. You can filter completed tasks alongside not started and in progress tasks, too, to see how your team is tracking against deadlines. You can also filter by completed tasks in the Board view. The second is the Copy links feature for Planner mobile. This feature works exactly like its name implies: in the Planner mobile app, you can copy a plan or task link and paste it anywhere else. This makes sharing your plans and tasks much easier, especially if you need input from others who aren’t actively members of your plan.

In the modern workforce, the emergence of hybrid cloud deployments and collaborative applications make it easy for employees to share information, data, and files with other internal as well as external users, helping them collaborate easily with vendors, business partners, contractors and customers. Managing all the access across different resources – Office groups, Teams, SharePoint sites, as well as your own applications and SaaS applications – is challenging. As requirements change with new applications being added, or users needing additional access rights, IT staff may not know who should have access or to which applications. To succeed at scale, an identity governance process must enable all users’ access to be able to change with their needs, without burdening IT staff to be involved in each access request. Azure AD entitlement management, a feature of Azure AD identity governance, helps organizations manage their access lifecycle at scale by automating request workflows, assignments, reviews, and expiration. You can empower users to request access to the resources they need. These requests and the resulting access can be approved and regularly reviewed by people across the organization who know whether someone should still have access.

Office 365 Weekly Digest | 2020-38

Welcome to the September 13 – 19, 2020 edition of the Office 365 Weekly Digest.

There were twenty-six additions to the Office 365 Roadmap last week, including updates for Teams, Microsoft 365 Compliance, Yammer, Visio, and Outlook. Due to the large number of items, all of the roadmap items are in a separate post this week, Office 365 Roadmap Update | 2020-38.

There are a couple of new events listed in this week’s post. The “Teams Chalk Talk: Get to Teams – Zero to Production” only has an on-demand session available for now. The Office 365 network connectivity team will hold office hours on Wednesday, September 23rd from 8am – 12pm Pacific. The spotlight event of the week is Microsoft Ignite, which runs from Tuesday, September 22nd – Thursday, September 24th.

Highlights from last week’s blogs include information on how to enable a seamless remote work experience for your users, a summary of the OneDrive roadmap updates for August 2020, the introduction of reactions in Yammer, the availability of the Microsoft Virtual Event Playbook, and lots of guides to Ignite 2020 for various services including Teams, Exchange, SharePoint, OneDrive, Planner, Stream, Outlook, Microsoft 365 Admin, Power Platform, and more.

Noteworthy items from last week include diagramming updates for Visio for the web, a friendly reminder regarding Office 2013 client connectivity to Office 365 services, a Microsoft IT Showcase on Teams governance, updates for Planner on the web and mobile app, and some best practices for simplifying governance for employee access across applications, groups and teams.


OFFICE 365 ROADMAP

Twenty-six features were added to the Microsoft 365 Roadmap last week, so for this week the roadmap updates are detailed in a separate post, Office 365 Roadmap Update | 2020-38.


UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

When: Tuesday, September 22, 2020 – Thursday, September 24, 2020 | Because the world is in unchartered territory with COVID-19, Microsoft Ignite will be launched as a complimentary digital event experience this year. Please join us to learn innovative ways to build solutions, migrate and manage your infrastructure, and connect with Microsoft experts and other technology professionals from around the globe. Registration is required. The session catalog and agenda builder are now available.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

When: Wednesday, September 23, 2020 from 8:00am – 12:00pm PT | On Wednesday September 23 from 8am to 12noon PST the Office 365 network connectivity team will be online to take your questions. Set yourself a meeting request and come back here on Wednesday morning when this post will have been updated with a Teams link to connect. You can talk about our features, new Ignite announcements, or about our tooling for improving Office 365 network connectivity.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

When: Wednesday, September 23, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a wrap-up of day 1 at Microsoft Ignite. You’ll hear all the highlights and we’ll talk about what’s coming up on day 2. Be sure to add this event to your calendar!

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Are you ready to start enabling Microsoft Teams as a single experience for productive conversations, smooth flow of information, simplified schedule management in a compliant and secure environment? This interactive workshop is designed to help you prioritize your starting scenario and develop a plan for a pilot for the tailored experience to suit the needs for your firstline co-workers. We’ll build upon best practices from Teams experts and make it real with examples from manufacturing, retail, hospitality, and transportation industries. Join us for an expert-led workshop for guidance on key decision points and implementation steps for digitally enabling your firstline workers with Microsoft Teams. In this workshop, you will learn: (1) How to identify scenarios that matter to your firstline workers and the best approach to implementing Teams from pilot to scale across your entire organization, (2) How to map scenarios to Microsoft Teams use cases, and (3) How to craft the right experience for your firstline workers in Teams by configuring apps and policies.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

When: Friday, September 25, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a complete wrap-up of day 1 and 2 at Microsoft Ignite. You’ll hear all the highlights and talk with product experts. Be sure to add this event to your calendar!

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Thursday, October 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. The events industry transformed overnight, and Microsoft Teams played a big part in this transition. In Episode 7, we’ll sit down with members of the Microsoft Teams product group and learn how they are building the future of high-scale communication with Microsoft Teams. Be sure to add this event to your calendar!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!


BLOG ROUNDUP

For many companies, providing remote work options was already a rapidly growing movement (+173% since 2005 according to Global Workplace Analytics). That was before the COVID-19 crisis, which has massively accelerated that trend and highlighted a number of remote work problems that require immediate remediation. The need to maintain security without sacrificing performance has generated unprecedented demands on enterprise IT to support work-from-anywhere productivity at a massive scale. Microsoft 365 is well positioned to help customers fulfill that demand, but high concurrency of users working from home generates a large volume of Microsoft 365 traffic which, if routed through forced tunnel VPN and on-premises network perimeters, causes rapid saturation and runs VPN infrastructure out of capacity. In this new reality, using VPN to access Microsoft 365 is no longer just a performance impediment, but a hard wall that not only impacts Microsoft 365 but critical business operations that still have to rely on the VPN to operate. For customers who connect their remote worker devices to the corporate network or cloud infrastructure over VPN, Microsoft recommends that key Microsoft 365 scenarios including Microsoft Teams, SharePoint Online, and Exchange Online are routed over a VPN split tunnel configuration. This VPN split tunnel guidance is in alignment with the Microsoft 365 Network Connectivity principles, which are designed to work efficiently for remote users whilst still allowing an organization to maintain security and control over their connectivity. These connectivity principles can also be implemented for remote users very quickly with limited work yet achieve a significant positive impact on the problems outlined above. | Related: Microsoft 365 network connectivity test tool now with report sharing is released to preview

We hope all of you are taking care of yourselves and staying safe. Here are the latest functionalities that rolled out to production in the month of August 2020, including: (1) Tasks in Word and Excel, (2) Update to comment notifications, (3) Mute comment notifications, and (4) OneDrive app for Surface Duo. | Related: OneDrive helps connect teachers and students in the new world of remote learning

People come to Yammer to have meaningful conversations, to share knowledge, and to build communities. Conversations on Yammer can inform you about a colleague’s personal milestone, help you seek information from a colleague who is more than one degree away in your organization and help you recognize the amazing accomplishments of your team. You may need more than a ‘like’ to express yourself on these conversations. That is why we are rolling out reactions for every conversation or reply in the new Yammer. You can now express yourself through gratitude and celebration, laughter, and sadness-just like in real life. This gives you more ways to respond or express your feelings in the conversations you care most about, while gaining insight about how others feel about your content and conversations.

Over the course of recent months, we have all embraced virtual events as an essential way to communicate and connect. Executive townhalls, employee training, digital conferences and customer engagements are just a few examples of popular scenarios. To simplify and accelerate your usage of Microsoft 365 for these scenarios we are delivering to you the Virtual Event Playbook. This comprehensive guidance provides you with information and tools to deliver seamless events easily and quickly for your audiences. This initial playbook covers the most common scenarios that we have seen and the guidance within it has been gathered from product engineering, field consultants, MVP’s, Microsoft Partners and others across our company. It is the comprehensive and official guidance from Microsoft for these services. We are currently working on additional modules for large scale custom events, device integration and industry specialties. We will be rapidly updating this content as new features become available.

This will be the first ever digital Microsoft Ignite, and Microsoft Teams is bringing you an amazing lineup of content all-digital event experience. Given we’re doing things a little bit differently this year, we want to walk you through what your journey will look like. We’ve created over 40 sessions that span the breadth of Teams so you can hear about the newest product capabilities, get your questions answered, and learn how to create a resilient, inclusive, and connected workplace with Microsoft Teams. For a full list of sessions, check out the Teams digital brochure embedded at the bottom of this blog and bookmark this brochure link for future reference.

Related:


NOTEWORTHY

Over the past few months, we’ve addressed several major asks from our Visio for the web users. We’re announcing some of these for this first time, like hyperlinks and copy diagrams across files, and recapping others that were released earlier this year, like export as image and multipage operations. Each of these is available for licensed users, although certain limited capabilities are available for Visio Viewer and unlicensed users. Read on for a quick overview of each feature.

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

When Microsoft moved to Microsoft Teams for all communications, it needed a good plan. More than 250,000 employees and licensed vendors would be affected by the shift, as would 600,000 guests that the company collaborates with on a regular basis. Too much was at stake to allow anything to go wrong. “Our foundation for Microsoft 365 and Microsoft Teams governance within Microsoft is tied to how we manage and govern Microsoft 365 Groups inside the company,” Johnson says. “Groups are the common layer under Teams, SharePoint team sites, Yammer Communities, Outlook groups, and a lot more.” Governance refers to the policies, roles, responsibilities, and processes that a company like Microsoft uses to help ensure their IT resources are being effectively deployed and managed, and that data security and compliance standards are in place while still allowing employees get their work done. An effective governance framework can streamline deploying solutions like Microsoft Teams, ensure all systems are secure and compliant, and generally make sure its technology does what it’s supposed to do. Put simply, governance is setting things up so people can be their most productive selves.

To tide you over until Ignite 2020, we’ve got a pair of feature enhancements to announce that improve the Planner web and mobile experiences. The first is the Filter by Progress (Completed) option for Planner web. As you know, completed tasks in Planner get moved to the bottom of your plan board and hidden under a disclosure widget—the official name of that twisty triangle. But those same completed tasks disappeared entirely from the Schedule view, and you couldn’t filter on them in the Charts view. We’ve now addressed both issues by adding completed tasks as a Progress filter option in both the Schedule and Charts view. In the Schedule view, completed tasks appear as a green bar; in the Charts view, you’ll see them in green in both the pie and bar chart. You can filter completed tasks alongside not started and in progress tasks, too, to see how your team is tracking against deadlines. You can also filter by completed tasks in the Board view. The second is the Copy links feature for Planner mobile. This feature works exactly like its name implies: in the Planner mobile app, you can copy a plan or task link and paste it anywhere else. This makes sharing your plans and tasks much easier, especially if you need input from others who aren’t actively members of your plan.

In the modern workforce, the emergence of hybrid cloud deployments and collaborative applications make it easy for employees to share information, data, and files with other internal as well as external users, helping them collaborate easily with vendors, business partners, contractors and customers. Managing all the access across different resources – Office groups, Teams, SharePoint sites, as well as your own applications and SaaS applications – is challenging. As requirements change with new applications being added, or users needing additional access rights, IT staff may not know who should have access or to which applications. To succeed at scale, an identity governance process must enable all users’ access to be able to change with their needs, without burdening IT staff to be involved in each access request. Azure AD entitlement management, a feature of Azure AD identity governance, helps organizations manage their access lifecycle at scale by automating request workflows, assignments, reviews, and expiration. You can empower users to request access to the resources they need. These requests and the resulting access can be approved and regularly reviewed by people across the organization who know whether someone should still have access.

Office 365 Roadmap Update | 2020-38

Twenty-six features were added to the Office 365 Roadmap last week, September 13 – 19, 2020. In an effort to keep the weekly digest post from being extraordinarily long, I have separated the Office 365 Roadmap updates out for this week.

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft 365 Compliance Center: Insider risk management hand-off68686November CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Introducing a new remediation action in Communication Compliance that will enable a user to be added to an existing Insider risk management policy for further evaluation.
Microsoft 365 Compliance Center: Policy health check and ability to pause policy68687November CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Provide guidance during Communication Compliance policy creation on the settings used and the potential volume of items that will be captured. Pausing a policy will enable an administrator to manually suspend evaluations of communications.
Microsoft 365 Compliance Center: Ability to set a retention period for a Communication Compliance policy68688November CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Introducing the ability to define how long content captured by a Communication Compliance policy is retained.
Microsoft 365 Compliance Center: Translate content during investigation68130November CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Leverage Microsoft translator in Communication Compliance to automatically translate messages that are not in the investigator’s preferred language.
Microsoft 365 Compliance Center: Burnout and suicide detection68131December CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Deliver new machine learning models for Communication Compliance to detect both burnout and suicidal thoughts.
Microsoft 365 Compliance Center: Conflict of interest template68132October CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Introducing a new policy template for Communication Compliance that will monitor communications between two groups of users which can be used for collusion or conflict of interest detection.
Microsoft 365 Compliance Center: Ability to ignore email signature or disclaimer68133October CY2020Added: 14 September 2020
Status: In development
App/Service: M365 Compliance
Provide the ability within Communication Compliance to define text that should be ignored during policy evaluation to avoid false positives.
Visio: Self-service purchase capabilities for Visio67124September CY2020Added: 14 September 2020
Status: Rolling out
App/Service: Visio
Microsoft is enabling individuals and teams to purchase some Microsoft Visio product directly with their business domain. Self-service purchasing capabilities will allow individuals worldwide (excluding India) to acquire a subscription for Visio Plan 1 and Visio Plan 2. Self-service purchase capabilities are not available for customers who are eligible for Government or Education offers.
Microsoft Teams: PowerPoint File Sharing in GCC-High and DOD68926September CY2020Added: 15 September 2020
Status: In development
App/Service: Teams, GCC High, DOD
PowerPoint File Sharing allows you to share a PowerPoint file within a Teams Meeting without having to use Desktop or Window sharing.
Outlook for Android: Scan QR code to sign into your work or school account69147October CY2020Added: 15 September 2020
Status: In development
App/Service: Outlook – Android
When notified in Outlook on the web, send yourself a link to Google Play store to download Outlook for Android and scan the on screen QR code to securely log into Outlook without entering your user name and password.
Outlook for iOS: Scan a QR code to sign into your work or school account69148October CY2020Added: 15 September 2020
Status: In development
App/Service: Outlook – iOS
When notified in Outlook on the web, send yourself a link to the Apple app store to download Outlook for iOS and scan the on screen QR code to securely log into Outlook without entering your user name and password.
Yammer: Updated UX of the Yammer tab for Microsoft Teams70073October CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer, Teams
The Yammer tab for Microsoft teams will get updated to include the new Yammer experience.
Yammer: Default to the New Yammer experience on web70321October CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
The new default setting shows the opt-in toggle for new Yammer to all users. Global admins and Yammer Verified Network admins of existing networks can still control how your organization rolls out the new Yammer experience under the ‘New Yammer’ tab in Yammer Admin settings.
Outlook for iOS: Support Scribble with iPadOS 1470323September CY2020Added: 15 September 2020
Status: In development
App/Service: Outlook – iOS
Once iPadOS 14 is available and you update your OS, you can use the Apple Pencil with Outlook to Scribble in text fields such as the body of your email, keyword Search, new event scheduling. Your hand writing will be converted to text.
Yammer: Browse community files stored in SharePoint with SharePoint library structure and capabilities67240December CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
Browsing files that have been uploaded to a Yammer community will now have access to the SharePoint files structure and capabilities.
Yammer: Select attachment uploads from SharePoint file picker67241September CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
When selecting a post attachment, Yammer will now use the SharePoint Online file picker to select the file.
Outlook for iOS: Set Outlook as your default email app with iOS and iPadOS 1467980September CY2020Added: 15 September 2020
Status: In development
App/Service: Outlook – iOS
When iOS and iPadOS 14 are available and you update your OS, you can choose Outlook as your default email app.
Yammer: New people experiences68066December CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
Enhancing how users can share, post and discover content across their company.
Outlook for iOS: See Outlook calendar details with watchOS 768291September CY2020Added: 15 September 2020
Status: In development
App/Service: Outlook – iOS
See what’s on your calendar tomorrow and at a glance know if you’re marked as free or busy.
Microsoft Teams: Organizational branding for line of business app catalog67111September CY2020Added: 15 September 2020
Status: In development
App/Service: Teams
IT Admins will be able to customize their Teams line-of-business (custom) app catalog using their organization’s branding. This will enhance the user experience (UX) for end users and increase organic discovery and use of an organization’s line-of-business (custom) apps.
Microsoft Information Protection: Auto-classification with sensitivity labels in SPO, EXO, OneDrive for gov clouds67125October CY2020Added: 15 September 2020
Status: In development
App/Service: MIP, Gov
Auto-classification with sensitivity labels in OneDrive, SharePoint Online, and Exchange Online will soon be available in GCC, GCC-High and, DoD environments. With this release, you can start using sensitivity labels at scale for documents stored on OneDrive and SharePoint Online, and for emails in transit in Exchange Online automatically without manual user input.
Yammer: New Live Events Insights65515October CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
Improve your live events viewership. Monitor attendance, measure engagement, and recognize trends.
Yammer: New Conversation Insights65516November CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
See which conversations perform best. Monitor engagement, measure reach, & amplify conversations.
Yammer: New Community Insights65591September CY2020Added: 15 September 2020
Status: In development
App/Service: Yammer
Manage and moderate content faster with Yammer Community Insights. Key metrics help admins and users measure engagement and find valuable insights.
Outlook for Windows: Support Immersive Reader56423October CY2020Added: 15 September 2020
Status: In development
App/Service: Outlook – Windows
With a new option in the Simplified Ribbon, you can access Immersive Reader options in Outlook that are currently available today in Microsoft Word.
SharePoint: Organization Chart Webpart67131October CY2020Added: 17 September 2020
Status: In development
App/Service: SharePoint
This webpart allows page authors to generate an organization chart based off of an individual. The page author will have the option to determine how many levels up this org chart goes.

Office 365 Weekly Digest | 2020-37

Welcome to the September 6 – 12, 2020 edition of the Office 365 Weekly Digest.

There were twelve additions to the Office 365 Roadmap last week, including updates for Teams, Lists, Planner, Outlook (Windows, iOS), Forms, and Search.

Information for Microsoft Ignite and new dates for existing meeting series have been added. And speaking of Microsoft Ignite, this week’s spotlight event is the “Enabling Remote Work with Microsoft Teams: Microsoft Ignite 2020 Pre-Show” on Tuesday, September 15th at 9am Pacific.

Blog posts in last week’s roundup include the announcement of GitHub integration with Microsoft Teams (Preview), a list of Ignite 2020 sessions for Microsoft Search and Yammer, as well as upcoming changes for “Hybrid Voice” connectivity and Cloud Connector Edition.

Noteworthy item highlights include the September 2020 feature updates for Workplace Analytics, details on new discounts on meeting and calling experiences in Microsoft Teams, and another reminder regarding Office 2013 client connectivity to Office 365 services.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Outlook for Windows: Text Predictions60340September CY2020Added: 09 September 2020
Status: In development
App / Service: Outlook – Windows
Outlook will provide you with suggested ways to complete the text in your email messages. Just tab to accept and finish emails faster, with less typing.
Outlook for iOS: Sync contact sub folders as category labels69139October CY2020Added: 09 September 2020
Status: In development
App / Service: Outlook – iOS
Your Outlook contacts and subfolders in Outlook for Windows or on the web will labeled with a contact category based on the name of your contact sub folder and synced to Outlook for iOS.
Outlook for Windows: intelligent based translations69305December CY2020Added: 09 September 2020
Status: In development
App / Service: Outlook – Windows
Communicate across languages with new translation features, which allow you to translate full messages or specific words and phrases.
Microsoft Teams: Templates for creation of a new Team67110September CY2020Added: 09 September 2020
Status: In development
App / Service: Teams
With Templates in Teams, users can choose from a variety of customizable templates when creating a new team, helping them get started quickly. IT professionals can also create new custom templates for their organization, allowing them to standardize team structures, surface relevant apps, and scale best practices.
Microsoft compliance center: Records Management in Microsoft 365 available in Government cloud63063October CY2020Added: 10 September 2020
Status: In development
App / Service: M365 Compliance, Gov
Records Management in Microsoft 365 enables government customers to manage recordkeeping obligations intelligently. This update restructures capabilities that were previously part of the Advanced Data Governance solution and provides you with a dedicated and specialized solution for records management, with new features including proof of disposal, record versioning, and enhanced record immutability.
Office 365 Advanced threat Protection: Attack Simulation Training68925January CY2021Added: 10 September 2020
Status: In development
App / Service: Office 365 ATP
Attack Simulation training helps customers detect, assess, and remediate phishing risk across users through integrated simulations and targeted training campaigns that change user behavior.
Microsoft Lists: updated Yes/No column experiences – powered by SharePoint67119September CY2020Added: 10 September 2020
Status: In development
App / Service: Microsoft Lists
List items with a Yes/No column, in and out of Quick Edit mode, will appear using the new experience design format – making it easier to create and more accessible to consume.
Microsoft Forms: Progress Bar for multipage Forms and Quizzes67120September CY2020Added: 10 September 2020
Status: Rolling out
App / Service: Forms
Microsoft Forms now provides a setting on multi-page (multi-section) Forms/Quizzes which, when enabled, will show responders a progress bar. The progress bar is a visual indicator telling the responder how far they are through the survey, e.g. “Page 1 of 3”. Note: this feature is off by default on new forms and quizzes. Form owner should choose to enable this setting if they want to use it. However, forms/quizzes already existing at rollout time will have the progress bar setting checked. This Progress bar feature still is only shown on multi-page forms, and can be easily disabled by the Form owner in the settings pane for that form/quiz.
Microsoft Teams: Manage your meeting options in-meeting67121October CY2020Added: 10 September 2020
Status: In development
App / Service: Teams
Meetings organizers can now view and update meeting options within the meeting making it easier and faster to manage your meeting options during a meeting.
Microsoft Teams: End-of-meeting notifications67122September CY2020Added: 10 September 2020
Status: In development
App / Service: Teams
Microsoft Teams will automatically issue a 5-minute warning when the meeting is nearing a close – it will be triggered for all scheduled private, and channel meetings.
Planner: Use Dark Mode in Planner Mobile68083November CY2020Added: 11 September 2020
Status: In development
App / Service: Planner
Use your system’s dark settings or enable Planner’s dark settings to view Planner Mobile in dark mode.
Microsoft Search: New image vertical67117November CY2020Added: 11 September 2020
Status: In development
App / Service: Microsoft Search
A new image vertical is coming to Microsoft Search to provide better search capabilities for images in your organization. The new image vertical will initially be available for search results in SharePoint and Office.com, and will come to Bing.com later in the year.

UPCOMING EVENTS

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

When: Tuesday, September 15, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

When: Tuesday, September 15, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In this special episode, you’ll get a preview of what’s coming up at Microsoft Ignite. Hear about upcoming sessions you don’t want to miss, as well as new resources that will help you make the most of your experience. Be sure to add this event to your calendar!

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Tuesday, September 22, 2020 – Thursday, September 24, 2020 | Because the world is in unchartered territory with COVID-19, Microsoft Ignite will be launched as a complimentary digital event experience this year. Please join us to learn innovative ways to build solutions, migrate and manage your infrastructure, and connect with Microsoft experts and other technology professionals from around the globe. Registration is required. The session catalog and agenda builder are now available.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, September 23, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a wrap-up of day 1 at Microsoft Ignite. You’ll hear all the highlights and we’ll talk about what’s coming up on day 2. Be sure to add this event to your calendar!

Are you ready to start enabling Microsoft Teams as a single experience for productive conversations, smooth flow of information, simplified schedule management in a compliant and secure environment? This interactive workshop is designed to help you prioritize your starting scenario and develop a plan for a pilot for the tailored experience to suit the needs for your firstline co-workers. We’ll build upon best practices from Teams experts and make it real with examples from manufacturing, retail, hospitality, and transportation industries. Join us for an expert-led workshop for guidance on key decision points and implementation steps for digitally enabling your firstline workers with Microsoft Teams. In this workshop, you will learn: (1) How to identify scenarios that matter to your firstline workers and the best approach to implementing Teams from pilot to scale across your entire organization, (2) How to map scenarios to Microsoft Teams use cases, and (3) How to craft the right experience for your firstline workers in Teams by configuring apps and policies.

When: Friday, September 25, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a complete wrap-up of day 1 and 2 at Microsoft Ignite. You’ll hear all the highlights and talk with product experts. Be sure to add this event to your calendar!

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, October 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. The events industry transformed overnight, and Microsoft Teams played a big part in this transition. In Episode 7, we’ll sit down with members of the Microsoft Teams product group and learn how they are building the future of high-scale communication with Microsoft Teams. Be sure to add this event to your calendar!

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!


BLOG ROUNDUP

Developers use GitHub together with a number of other platforms, to communicate with each other on issues, pull requests, deployment statuses, and other updates. We want to integrate GitHub with other platforms to make it easier for developers and teams to collaborate around their projects from whatever context they work in. We are excited to announce a new GitHub + Microsoft Teams integration, now available in public beta. To get access to this new integration, head over to the Microsoft Teams app store and install GitHub (Preview), or directly install from here. There’s a lot to be excited about with this integration, including the ability to close/reopen issues and comment on issues/pull requests right in Teams. | Resource: GitHub + Microsoft Teams Integration (Public Preview) Documentation

Microsoft Ignite 2020 is a complimentary digital experience, happening on September 22 – 24, 2020. Our Microsoft Search speakers are firing on all cylinders to finalize their sessions for this year’s conference. And while the Ignite session catalog is live at https://myignite.microsoft.com, choosing from hundreds of sessions can take some time even for the veteran attendee. But have no fear, we are here to help! If you’re passionate about Microsoft Search this post has the recommended sessions to get you started.

Microsoft Ignite 2020 is quickly approaching. The world has changed a lot since the new Yammer was announced last November and this year’s event will be entirely digital, making it available to attendees instantly around the globe. The new Yammer is now generally available, which means we’ve got a lot to share about what’s new and how you can use Yammer to drive community and employee experience. You can find the entire Microsoft Ignite session catalog at https://myignite.microsoft.com, but here is a list of our dedicated sessions if you’re looking to learn more about Yammer and employee engagement.

Last year we announced the July 31, 2021 retirement of Skype for Business Online. In addition to the discontinuation of Skype for Business Online, other “Hybrid Voice” configurations that depend on the service will require changes as well. The first is for organizations with hybrid Skype for Business configurations for on-premises Public Switched Telephone Network (PSTN) connectivity and online Phone System capabilities. Some organizations have split users between homed on-premises for PSTN connectivity and homed online for Phone System capabilities. Once access to Skype for Business Online ends, organizations will need to transition online users to Microsoft Teams and connect their on-premises telephony network to Teams through Direct Routing. The second is for Skype for Business Online customers using Cloud Connector Edition to integrate Phone System services from the Microsoft cloud with their existing on-premises configuration (PBX, call centers, devices, etc.) and PSTN connectivity. As Skype for Business Cloud Connector Edition (CCE) was designed as a virtual on-premises deployment to bridge Skype for Business Online with a customer’s on-premises setup and PSTN connectivity, CCE will also retire July 31, 2021 along with the Skype for Business Online service. Once an organization has transitioned from Skype for Business Online to Teams Only, they can connect their on-premises telephony network to Teams through Direct Routing.


NOTEWORTHY

The Workplace Analytics team is excited to announce our feature updates for September 2020. This post describes the following new features: (1) Inform your return to worksites plan – we have released the Return to Worksites Power BI template and supporting playbook, (2) Customize the definition of meeting attendance – until now, having accepted a meeting invitation was equivalent to attending, and (3) Teams metrics are now available – Teams chat and call data is now included in Workplace Analytics metrics.

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

Over the past 6 months, organizations around the world have adjusted to remote and hybrid work, pioneering new methods of collaboration, and transforming communication systems to stay connected and productive. By working closely with our customers, we’ve identified key requirements that define how you are using meeting and calling solutions and rethinking your costs to achieve long-term resiliency. As we’ve shared, your organization’s communication needs likely span a spectrum—from the most basic 1:1 meetings and calls to group meetings to large virtual events and conferences. During the pandemic, organizations transformed rapidly moving meetings online and created hybrid workplaces. This environment confirmed the need for multiple ways to join online meetings. For example, participants who do not have reliable internet access to join Microsoft Teams meetings can use Audio Conferencing to join via a dial-in number. Our customers increasingly need to host large scale virtual events ranging from internal town halls to customer events, and Teams can help with these, too. The new Advanced Communications add-on enables large scale events, but also provides structure and admin control to achieve more professional, seamless, and compliant meeting experiences. To help our customers enable these scenarios and experience the best of what Microsoft Teams can offer in meetings and voice, we’re announcing new promotional offers that deliver these experiences with significant cost savings.

Microsoft has tied STRONTIUM to a newly uncovered pattern of Office365 credential harvesting activity aimed at US and UK organizations directly involved in political elections. Analysts from Microsoft Threat Intelligence Center (MSTIC) and Microsoft Identity Security have been tracking this new activity since April 2020. Credential harvesting is a known tactic used by STRONTIUM to obtain valid credentials that enable future surveillance or intrusion operations. Subsequent analysis revealed that between September 2019 and June 2020, STRONTIUM launched credential harvesting attacks against tens of thousands of accounts at more than 200 organizations. In the two weeks between August 18 and September 3, the same attacks targeted 6,912 accounts belonging to 28 organizations. None of these accounts were successfully compromised. Not all the targeted organizations were election-related. However, we felt it important to highlight a potential emerging threat to the 2020 US Presidential Election and future electoral contests in the UK. Microsoft CVP Customer Security and Trust, Tom Burt provided some additional details on this campaign in his recent On The Issues blog post. The purpose of this post is to provide defenders in any organization, but especially those directly or indirectly affiliated with electoral systems, insight into the technical nature of this activity. By providing these details, we hope to enable better defense against future attacks and share best practices for securing cloud environments against this type of activity.