Office 365 Weekly Digest | 2021-18

Welcome to the May 3 – 9, 2021 edition of the Office 365 Weekly Digest.

Twenty-nine features were added to the Office 365 Roadmap last week, including updates for Teams, OneDrive, SharePoint, Lists, Exchange Online, Outlook, Microsoft 365 Compliance, and Yammer.

There are no new events, but several new sessions have been added for existing event series. This week’s spotlight event is the “Protecting Assets and Empowering Your Defenders” Customer Immersion Experience on Thursday, May 13th from 12pm – 2pm Pacific.

Blog posts in last week’s roundup include the public preview of OneDrive sync admin reports, new site templates for SharePoint, the ability to customize the reply all storm protection settings, a look at news from the Microsoft Business Applications Summit, and the latest accessibility, security and customization features for Microsoft Stream.

Noteworthy item highlights include the April Project updates, the May 2021 feature updates for Workplace Analytics, an updated landing page for Visio.com, the availability of new storytelling resources to assist with adoption and change management programs.


OFFICE 365 ROADMAP

Twenty-nine features were added to the Office 365 Roadmap last week, including updates for Teams, OneDrive, SharePoint, Lists, Exchange Online, Outlook, Microsoft 365 Compliance, and Yammer.

In order to keep the length of the blog post to a minimum, the roadmap updates for last week are available via download as listed below:

EXCEL:

PDF:


UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Join us to learn how to extend your circle of communication and collaboration with Microsoft Teams. Easily connect with your colleagues anywhere, anytime and manage all your conversations from one central platform. In this 1-hour training you will learn how to: (1) Send and reply to chat messages, (2) Use messaging tools to enhance your conversations, (3) Manage your chat conversations, and (4) Use calling features.

Have you spent significant time and resources to prepare for a meeting and felt it wasn’t productive and not much was accomplished? Join us to learn how to make your meetings engaging, productive, and meaningful. Use Microsoft Teams for your entire meeting experience. In this training, you will learn how to: (1) Schedule and join meetings and initiate calls, (2) Use collaborative tools such as sharing, whiteboards, meeting notes, recording, and more, (3) Easily access important meetings and related content at any time, and (4) Assess which audio and video devices are best for your meeting needs.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

Do you need to regularly collaborate with your workgroup where you need to access shared files, apps, and conversation threads? Join us to learn how to extend collaboration, provide visibility, and manage teamwork from a central space. Microsoft Teams is a robust collaboration tool, providing you anywhere, anytime access to your group projects, daily operations, knowledgebase resources, and large scope initiatives. Use teams and channels to collaborate in virtual workspaces with your entire group. In this 1-hour training, you will learn how to: (1) Join and organize your teams and channels, (2) Use channels to streamline projects and operations, (3) Collaborate with your team members, and (4) Create and manage teams as an owner.

Do you need to rapidly onboard a large number of Frontline users to Microsoft Teams and configure a streamlined experience for them? Are you struggling with where and how to start? If yes, this is the clinic for you! Join Microsoft Teams customer engineering experts as we review how Microsoft Teams can accelerate your Frontline worker deployment. Featuring examples from manufacturing, retail, hospitality, and transportation industries, we’ll explore how Microsoft Teams provides a single experience for productive conversations, smooth flow of information, simplified schedule management in a compliant and secure environment for your Frontline workers. You’ll leave this highly interactive session with tangible next steps to accelerate your planning. After this session, you will be able to: (1) Identify scenarios that matter to your Frontline workers and the best approach to implementing Teams from pilot to scale across your entire organization, (2) Map scenarios to Microsoft Teams use cases, and (3) Craft the right experience for your Frontline workers in Teams by configuring 1P apps and policies.

This 1-hour session will provide an opportunity to learn practical guidance about conducting engaging and energizing large, online virtual events using Microsoft Teams. This session is designed for anyone wishing to organize, produce or speak at a large, virtual event and is open to anyone. During this session, you will: (1) Understand best practices to ensure your large, online virtual event is successful using Microsoft Teams or Teams Live Events, (2) Gain practical, technical production knowledge to ensure your event is engaging, (3) Understand the Attendee experience, (4) Learn before-during-after tactics to build & continue your large, online event momentum with Webinar features, and (5) Leverage and understand step by step virtual event resources as found at aka.ms/virtualeventplaybook.

Join us to learn how to accomplish the fundamental tasks in Teams. Learn how to easily communicate with your co-workers, save time while working and collaborating, and see how teamwork and projects can be managed in a central space. In this training you will learn how to: (1) Set up your profile and notifications, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and attend meetings, (4) Align your workgroup and projects, and (5) Collaborate on files and tools.

Join Microsoft Teams experts as we review high-value scenarios including incident management (help desk), employee engagement, and productivity that can be enhanced through simple integrations in Teams. We focus on popular enterprise applications your users may already be using every day. Come see how easy it is to connect your systems, increase automation, and deliver improved experiences by bringing the apps your organization relies on into Teams. After this session, you will be able to: (1) Understand common app integrations for Teams across multiple scenarios and user personas, and (2) Understand third-party apps available for key scenarios.

When employees are confident in their ability to collaborate remotely and securely, they are free to achieve more without worry. Learn how to protect data, devices, and applications while simplifying IT and minimizing the impact on employees at Microsoft Security Virtual Training Day: Secure and Protect Your Organization. During this free two-part learning event and accompanying Q&A, you’ll form the foundations to safeguard your company’s digital footprint. During this training event, you will explore how to: (1) Craft identity synchronization, protection, and management, (2) Utilize security in Microsoft 365, and (3) Integrate cloud app security and device management plans.

Do you need an online, collaborative workspace for your project or workgroup? Join us to explore effective, virtual workspaces for projects and workgroups. Microsoft Teams offer the flexibility to set up a workspace that suits your needs. In this training, you will learn how to: (1) Determine the best approach for your collaboration needs, (2) Create workspaces for your team to provide the best teamwork experience, and (3) Determine best practices in Microsoft Teams to enhance productivity.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 15 participants, reserve your seat now.

Do you use Microsoft Teams on a regular basis and want to learn more? Are you looking for ways to increase your efficiency and productivity in Teams? Join us to discover ways to enhance communication and increase your efficiency and productivity within Teams. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In this training, you will learn how to: (1) Leverage formatting best practices to help get your messages noticed and responded to, (2) Integrate tools and best practices to streamline and collaboration process, and (3) Implement strategies to manage and organize your work.

As people increasingly shift to remote work, protecting your organization’s information and managing risk should be a top priority. Microsoft Security Virtual Training Day: Protect Sensitive Information and Manage Data Risk teaches you how to take advantage of Microsoft technologies that identify and remediate risks that arise from creating, storing, sharing, and using sensitive data. In addition, you’ll learn how to protect that data throughout its entire life cycle—on-premises and across devices, apps, and cloud services. During this two-part training event, you will explore how to: (1) Understand, identify, and protect your most sensitive data, (2) Identify and take action on insider risks and code-of-conduct violations, and (3) Utilize information protection and governance.

Office Hours: Managing Windows 10 Devices & Updates

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

The workforce relies on Microsoft Teams to chat, meet, and collaborate. But that’s just the beginning. Microsoft Teams can bring the applications and tools you’re already using, into one universal hub your workforce needs to get things done. During this interactive session, you will explore how to: (1) Integrate ready-to-use apps into the Teams experience, (2) Maintain control over which apps are accessible for your organization, (3) Create an App that embeds modern SharePoint pages in Teams using App Studio, (4) Manage permission and set up policies through the Admin Center, and (5) Scale business critical apps to your organization. Each session is limited to 15 participants, reserve your seat now.

Remote work requires smarter workflows. Microsoft 365 Virtual Training Day: Building Microsoft Teams Integrations and Workflows shows you how the Microsoft Teams developer platform makes it easy to integrate your apps and services to improve productivity, make decisions faster and create collaboration around existing content and workflows. Join us to learn how to build apps for Teams and create integrated, people-centered solutions that can transform productivity in your organization, whether you’re on-site or working remotely. During this two-part training event, you will explore how to: (1) Build modern enterprise-grade collaboration solutions with Microsoft Teams, (2) Transform everyday business processes with Microsoft 365 platform integrations for Power Platform, SharePoint and Microsoft Office, and (3) Use the wealth of data in Microsoft Graph to extend Microsoft 365 experiences and build unique intelligent applications.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 15 participants, reserve your seat now.

To be productive in a remote environment, your employees need to be able to safely collaborate from anywhere. Microsoft 365 Virtual Training Day: Enabling Remote Work with Microsoft Teams helps you provide a remote workforce with the tools, resources and solutions they need to stay connected and productive. Join us to learn how to get the most out of Microsoft Teams online meetings, calling, video and chat, and empower your workforce to work from any location on any device. During this two-part training event, you will explore how to: (1) Enable your people to meet and collaborate from home, (2) Make productivity applications available on any device, and (3) Deliver the best remote user experience.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 15 participants, reserve your seat now.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize. Each session is limited to 15 participants, reserve your seat now.

Businesses are shifting to a desktop experience that empowers IT and enables employees to be more productive and secure, but not all employees sit in an office or always work from secure locations.  With Windows Virtual Desktop, you can set up a scalable and flexible environment to unlock mobility, productivity and security. This new 2-hour session will give you the opportunity to get hands-on experience with Windows Virtual Desktop. During this session, you will explore how to: (1) Create your first Windows Virtual Desktop architecture, (2) Create images and assign them to users, (3) Operationalize the virtual desktop infrastructure with monitoring, scaling, and image management, and (4) Explore security best practices within Windows Virtual Desktop. Each session is limited to 15 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams. Each session is limited to 15 participants, reserve your seat now.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 15 participants, reserve your seat now. During this interactive session, you will explore how to: (1) Work together as a team from anywhere and with more flexibility, (2) Connect instantly with team members for fast-paced decision making, (3) Meet with anyone, anywhere through audio, video, and web conferences, and (4) Boost team culture with the digital equivalent of an open office space.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 15 participants, reserve your seat now.


BLOG ROUNDUP

We’re excited to announce public preview of OneDrive Sync Admin Reports in Microsoft 365 Apps admin center. These reports give you more visibility into who in your organization is running the OneDrive Sync client and any errors they might be experiencing. OneDrive Sync is a lot like electricity or internet—people tend to take it for granted until they have a problem and they’re in the middle of an important project. This is even more the case now with so many people working from home and relying on cloud capabilities like OneDrive and SharePoint Online to help them be productive. Having insights into what’s happening with OneDrive Sync across your organization can help you proactively reach out to educate people to resolve common issues and improve user experience to help increase OneDrive adoption.

Imagine you’re working on a project that needs a new SharePoint site to track deadlines, record progress, and serve as a central place to collaborate with your team. Perhaps you’ve been tasked with creating an onboarding portal for your organization complete with new hire checklists and key information to help them get started. Maybe you’re leading a training series where you need to store course files and post class announcements. Where do you begin when it comes to designing sites for these scenarios? Now you have a starting point! We’ve made it even easier to begin on the right foot with site templates that are available to you in SharePoint. SharePoint site templates are flexible enough to address a variety of needs, make it easy to create and populate site content, and show you what’s possible. These complement those found in the SharePoint lookbook, which has been and continues to be an amazing source of inspiration for modern experiences you can build with out-of-the-box SharePoint components.

Last year we released the Reply-all Storm Protection feature to help protect your organization from unwanted reply-all storms. This feature uses global settings applicable to all Microsoft 365 customers for reply-all storm detection and for how long the feature will block subsequent reply-alls once a storm has been detected. We’re pleased to announce you’ll now have the ability to make these settings specific to your Microsoft 365 organization; email admins will have the flexibility to enable/disable the feature, and set customized detection thresholds and block duration time. This not only makes it more flexible to tailor for your organization, but it also  allows more Microsoft 365 customers to take advantage of the Reply-all Storm Protection feature since the minimum number of reply-all recipients for detection can now be as low as 1000 when previously it was hard-coded at 5000. | Related: Loop Prevention in Exchange Online Demystified

While we connect with our customers, our community, and our partners every day, at the Microsoft Business Applications Summit, we share some of our most important announcements on our strategy and roadmap. We prepare and deliver some really exciting demos and our product managers and engineers look forward to answering all of your questions. We had so much to announce that we had to break up our keynote into two parts, and then we had a special session just for goals in Microsoft Power BI…that’s 3 x 30 minutes of pure Power BI fun! In addition, we had tons of product sessions, and many real-world customer stories from Walmart, T-Mobile, Cerner, Bayer, and so many more. | Related: Microsoft Business Application Summit Recap

Microsoft Stream (built on SharePoint) is bringing to production long-awaited features that unlock new value for you in the areas of accessibility, security, and customized content consumption. We’re complementing recent Teams meeting accessibility enhancements with improvements to transcripts and captions in Stream on SharePoint. We’re also making Teams meeting recordings read-only be default and we will also add “block download” functionality to Teams meeting recordings that are automatically saves to OneDrive and SharePoint. The Stream web app will soon be part of office.com – consolidating videos into a seamless, individualized experience for all stakeholders. We’ll also release a new player for video files in OneDrive and SharePoint, including several upgrades for playback such as higher quality video, a transcript pane on the right, speaker identification in the transcript (if enabled), and support for switching between transcripts in multiple languages.


NOTEWORTHY

This post has a look at what’s new and upcoming for Project, including features such as: (1) Email assignment notifications, (2) Actions on Project Home, and (3) Open task from Project Power BI report. Upcoming features include: (1) Import from Project Desktop, and (2) Filtering on Board & Timeline views.

The Workplace Analytics team is excited to announce our feature updates for May 2021. This month’s update describes the following new features: (1) Collaboration metrics with Teams IM and call signals, (2) Metric refinements, (3) Analyze business processes, (4) New business-outcome playbooks, (5) More focused set of query templates, and (6) Workplace Analytics now supports mailboxes in datacenters in Germany.

We are pleased to announce the launch of the new Visio start page on Office.com, providing Visio users with a familiar start experience that is similar to other Office 365 apps and powerful Office features, like improved file discovery, improved collaboration features, and better template categorization. From the new landing page, you will experience the benefits of the Office.com ecosystem combined with unique features of the existing Visio landing page. This post includes additional details on the latest enhancements.

We are pleased to share a set of new resources on storytelling for Champions! Our overall goal for delivering these new resources is to enable you and your organization to achieve greater results from your adoption and change management programs. Stories are an amazing way to connect with people through shared experiences, inspire others to act, and are an influential way to communicate. Storytelling can play a key role in any change journey as a powerful way to showcase examples of the new behavior change in action. The resources include: (1) A new storytelling guide, and (2) a storytelling course on LinkedIn Learning.

Today, organizations face an evolving threat landscape and an exponentially increasing attack surface. Email represents the primary attack vector for cybercrime, and security teams are in search of efficient and cost-effective means to minimize the risk of these threats and the impact they have on organizational productivity and innovation. We are proud to announce today that Microsoft is positioned as a leader in The Forrester Wave™: Enterprise Email Security, Q2 2021, receiving among the highest scores in the strategy category. The Forrester Wave report evaluates enterprise email security solutions and provides a detailed overview of the current offering, strategy, and market presence of these vendors. Microsoft Defender for Office 365 received the highest possible score in the incident response, threat intelligence, and endpoint and endpoint detection and response (EDR) solutions integration criteria, as well as in the product strategy, customer success, and performance and operations criteria. | Resource: Complimentary full report

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Office 365 Weekly Digest | 2021-13

Welcome to the March 29 – April 4, 2021 edition of the Office 365 Weekly Digest.

There were nineteen features added to the Office 365 Roadmap last week, including updates for Teams, SharePoint, Outlook, Word, M365 Compliance, Azure Active Directory, and Yammer.

Some of the existing meetings had new April sessions added. The one new event is also the spotlight event of the week – an Ask Microsoft Anything (AMA) with the Microsoft Planner team on Wednesday, April 7th at 9am Pacific.

Highlights from last week’s blogs include a look at what’s new in Microsoft Teams for February and March 2021, the March 2021 roadmap pitstop for SharePoint, details on new capabilities for admins in Microsoft 365 Apps for Enterprise, the availability of the Viva Connections desktop app, and seven Zero Trust adoption strategies from security leaders.

Wrapping up the post is a look at recent visual improvements to Outlook mobile, the Project updates for March 2021, information on the April 2021 updates for Workplace Analytics, a native external sender callout on email in Outlook, and a look at the data points Microsoft uses to provide unique capabilities in Microsoft Defender for Office 365.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
SharePoint: SharePoint News Boost70810April CY2021Added: 29 March 2021
Status: In development
App / Service: SharePoint
Prioritize important news and announcements to appear at the top of news feeds across Microsoft 365. You can boost the visibility of a news article for a set time, until an employee has seen your content, or until a viewer has seen the item in their feed a set number of times.
Microsoft 365 compliance center: Collection of Teams conversation as transcript in Advanced eDiscovery70812June CY2021Added: 29 March 2021
Status: In development
App / Service: M365 Compliance
eDiscovery managers will soon have the flexibility to collect Teams messages as transcript items. Transcripts will aggregate and thread messages in the same Teams conversations into a single HTML file that is available for review and export. Customers will continue to have the ability to collect Teams messages as individual items as offered today.
Microsoft Teams: Admins can install Apps in Meetings81086May CY2021Added: 29 March 2021
Status: In development
App / Service: Teams
We will enable IT admins to select Teams apps that can be installed in meetings for their organization.
Microsoft Teams: Tags are available in GCC High81091June CY2021Added: 29 March 2021
Status: In development
App / Service: Teams, GCC
Tags are available in GCC High. Tags in Teams let users quickly reach a group of people without having to @mention or type out everyone.
Microsoft Teams: Manage tags in Teams programmatically – Microsoft Teams Tags APIs are now in public preview81093June CY2021Added: 29 March 2021
Status: In development
App / Service: Teams
This set of APIs can be used to programmatically assign users tags in a team, making tag creation and maintenance faster and easier. Using these new APIs, developers can now: create tags in a team and assign users, get a list of tags in a team, update tags or delete tags.
Microsoft Teams: Tags are available in DoD81096August CY2021Added: 29 March 2021
Status: In development
App / Service: Teams, DoD
Tags are available in DoD. Tags in Teams let users quickly reach a group of people without having to @mention or type out everyone.
Word: Dark Mode65136March CY2021Added: 31 March 2021
Status: In development
App / Service: Word
Dark Mode in Word will provide a modern look for documents while giving users the ability to reduce eye strain and accommodate light sensitivity from long hours at a computer screen.
Yammer: Nested Replies in Yammer70809April CY2021Added: 31 March 2021
Status: In development
App / Service: Yammer
Yammer conversations will soon have nested replies. This threading makes it easier for users to read and engage with conversations that have many comments by organizing replies together in a way that maintains context. This feature also includes improvements to: deleting comments, allowing users to deep link to specific replies, and improved community feed ordering.
Microsoft Compliance center: Data loss prevention (DLP) solution overview page70814April CY2021Added: 31 March 2021
Status: In development
App / Service: M365 Compliance
The DLP solution overview page will appear in the Microsoft 365 compliance center and house policy recommendation widgets and other actions and guidance related to your available DLP solutions.
Azure Active Directory: Password Protection Enforced for all Changes72197April CY2021Added: 31 March 2021
Status: In development
App / Service: Azure AD
Currently password updates made through Graph do not have banned password enforcement, along with B2C users and Service Principals. This change will enforce Password Protection for all password creations and changes.
Microsoft Graph: Graph connectors Results in All tab72198April CY2021Added: 31 March 2021
Status: In development
App / Service: Graph
Microsoft Graph connectors for Microsoft Search provide a set of out-of-the-box search connectors and search %26amp; indexing APIs that enable Microsoft 365 customers to connect Microsoft Search to data sources outside of Microsoft 365. With this feature, users can explore results from Microsoft Graph connectors in the All vertical.
Office 365: Microsoft feedback management controls72199April CY2021Added: 31 March 2021
Status: In development
App / Service: Office 365
We are introducing new cross platform policies to help administrators better manage the feedback experience for their organization. They will be able set feedback collection policies per AAD group for Microsoft 365 products.
Microsoft compliance center: New DLP alert management dashboard72206April CY2021Added: 31 March 2021
Status: In development
App / Service: M365 Compliance
A new data loss prevention (DLP) alert management experience within the Microsoft 365 compliance center will enable admins to review, investigate, and manage DLP policy match events, related content, and associated metadata, as well as edit alert configuration options as a part of the DLP policy authoring experience. The dashboard shows alerts for DLP policies that are enforced on these workloads: Exchange, SharePoint, OneDrive, Teams, and Devices.
Azure Active Directory: Temporary Access Pass72242April CY2021Added: 31 March 2021
Status: Rolling out
App / Service: Azure AD
Temporary Access Pass (TAP) is a time-limited passcode that can be used to registration Passwordless FIDO2 and Phone Sign-in. TAP also makes recovery easier when a user has lost or forgotten their strong authentication methods and needs to sign in to register new authentication methods.
Azure Active Directory: Application Proxy traffic optimization72248April CY2021Added: 31 March 2021
Status: Rolling out
App / Service: Azure AD
You now can now designate which region your Application Proxy service connector group should use. By choosing the closest region to your applications and connectors, you can improve performance and reduce the latency to the App Proxy service.
Azure Active Directory: B2C Identity Protection & Conditional Access72251April CY2021 Added: 31 March 2021
Status: Rolling out
App / Service: Azure AD
You can enhance the security of Azure AD B2C implementation with Azure AD’s Identity Protection and Conditional Access capabilities. Identity Protection allows organizations to automate the detection and remediation of identity-based risks, investigate risks, and export risk detection data to third-party utilities for further analysis. Conditional Access is the policy engine that brings signals together to make decisions and enforce organizational policies. Together, these capabilities give application owners significantly greater control over risky authentications and access policies.
Azure Active Directory: Conditional Access authentication context72253April CY2021 Added: 31 March 2021
Status: Rolling out
App / Service: Azure AD
Conditional Access authentication context lets you target policies for data and actions within an app so you can refine your Zero Trust policies for least privileged access while minimizing user friction.
Azure Active Directory: Verifiable credentials72255April CY2021 Added: 31 March 2021
Status: Rolling out
App / Service: Azure AD
Verifiable credentials let organizations confirm information about someone without collecting and storing their personal data. Organizations will be able to issue digital versions of a variety of credentials such as physical badges, loyalty cards, and government-issued paper documents based on open standards.
Microsoft Teams: Breakout Room Presenter support81118 Added: 31 March 2021
Status: In development
App / Service: Teams
Extend the management of Breakout Rooms to specific presenters.
Microsoft Teams: Roaming bandwidth control81350May CY2021 Added: 31 March 2021
Status: In development
App / Service: Teams
Enhanced UX for participant assignment. This includes new capabilities such as sorting participants and rooms and performing multiple selections and assignments to rooms.
Microsoft Teams: New assignment experience in modal window for Breakout Rooms81389June CY2021 Added: 31 March 2021
Status: In development
App / Service: Teams
You now can now designate which region your Application Proxy service connector group should use. By choosing the closest region to your applications and connectors, you can improve performance and reduce the latency to the App Proxy service.
Microsoft Teams: Breakout Room pre-meeting room creation and participant assignment81390May CY2021 Added: 31 March 2021
Status: In development
App / Service: Teams
Introducing capability for organizer to perform breakout room configuration and participant assignment before the meeting starts.
Microsoft Teams: Separate Window Teams Live Events Producer Experience81804May CY2021 Added: 31 March 2021
Status: In development
App / Service: Teams
With this new feature, you are now able to produce your Teams Live Events as a Producer in a separate window, allowing you to effectively manage your event.
Outlook: Updates to attachments in received mail72212April CY2021Added: 02 April 2021
Status: In development
App / Service: Outlook
We are consolidating the options to manage a received file under a single dropdown menu similar to Outlook for Windows and Mac. For customers with OneDrive enabled, we are adding the ability to directly edit Word, Excel, and PowerPoint attachments in the corresponding desktop or web app.
Outlook: Admin-set organization logos in Outlook for iOS and Android72214May CY2021Added: 02 April 2021
Status: In development
App / Service: Outlook – Android, iOS
Admins can set an organization logo through Azure Active Directory, and users will see this logo in certain multi-account scenarios to better differentiate between work and personal mail.
Microsoft Teams: Teams webinar capabilities general availability80099April CY2021Added: 02 April 2021
Status: In development
App / Service: Teams
Schedule and deliver 1,000 person webinars with the same Teams app you use for meetings! Webinar capabilities support registration page creation, email confirmation for registrants, host management for attendee video and audio, attendee reporting, plus interactive features like polls, chat and reactions.
Microsoft Teams: New manage tag experience and other enhancements81803April CY2021Added: 02 April 2021
Status: In development
App / Service: Teams
Tags in Teams let users quickly reach a group of people without having to @mention or type out everyone. Tags now can be managed as a Tab and you can receive notification for tag membership changes or search for tags in Teams. Tags will also now have a description field so that you can add more details to a tag.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Join us to learn how to accomplish the fundamental tasks in Teams. Learn how to easily communicate with your co-workers, save time while working and collaborating, and see how teamwork and projects can be managed in a central space. In this training you will learn how to: (1) Set up your profile and notifications, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and attend meetings, (4) Align your workgroup and projects, and (5) Collaborate on files and tools.

Do you use Microsoft Teams on a regular basis and want to learn more? Are you looking for ways to increase your efficiency and productivity in Teams? Join us to discover ways to enhance communication and increase your efficiency and productivity within Teams. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In this training, you will learn how to: (1) Leverage formatting best practices to help get your messages noticed and responded to, (2) Integrate tools and best practices to streamline and collaboration process, and (3) Implement strategies to manage and organize your work.

Have you spent significant time and resources to prepare for a meeting and felt it wasn’t productive and not much was accomplished? Join us to learn how to make your meetings engaging, productive, and meaningful. Use Microsoft Teams for your entire meeting experience. In this training, you will learn how to: (1) Schedule and join meetings and initiate calls, (2) Use collaborative tools such as sharing, whiteboards, meeting notes, recording, and more, (3) Easily access important meetings and related content at any time, and (4) Assess which audio and video devices are best for your meeting needs.

Do you need an online, collaborative workspace for your project or workgroup? Join us to explore effective, virtual workspaces for projects and workgroups. Microsoft Teams offer the flexibility to set up a workspace that suits your needs. In this training, you will learn how to: (1) Determine the best approach for your collaboration needs, (2) Create workspaces for your team to provide the best teamwork experience, and (3) Determine best practices in Microsoft Teams to enhance productivity.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

When: Tuesday, April 6, 2021 at 9:00am PT | Moving to Microsoft 365? There are several tools and methods offered by Microsoft to help you through this journey. In this webinar we will demonstrate the various options available to enable you to successfully migrate your organizational data to Microsoft 365 so that you can empower your users for collaboration and productivity. The agenda is as follows: (1) Introduction, (2) Migration from file shares and SharePoint servers, (3) Migration from cloud providers, (4) Future investments, and (5) Conclusion and QA.

When: Wednesday, April 7, 2021 at 9:00am PT | Last year, we hosted several “Ask Microsoft Anything” (AMA) sessions for Planner—and they were a huge hit! We heard from customers around the world who asked about our plans for future feature releases, technical difficulties, integrations with other Microsoft 365 apps, and much, much more. The conversations were engaging and enlightening: our team learned even more about your needs to make Planner the best task management app for your work. If you’re curious about the kinds of questions and answers in these sessions, check out the November AMA summary. Coming on the heels of several app enhancements, like more labels, and the Reimagine Project Management with Microsoft digital event, we’re excited to be hosting our first AMA of the year on Wednesday, April 7 at 9 a.m. PST right here on Tech Community. Make sure to save the date! To join, simply visit the Planner AMA space at the time of the event and select “Start a New Conversation” to post your question. This session is open to all Tech Community members. Representatives from both the product and engineering teams for Planner will be on hand to answer your questions.

To be productive in a remote environment, your employees need to be able to safely collaborate from anywhere. Microsoft 365 Virtual Training Day: Enabling Remote Work with Microsoft Teams helps you provide a remote workforce with the tools, resources and solutions they need to stay connected and productive. Join us to learn how to get the most out of Microsoft Teams online meetings, calling, video and chat, and empower your workforce to work from any location on any device. During this two-part training event, you will explore how to: (1) Enable your people to meet and collaborate from home, (2) Make productivity applications available on any device, and (3) Deliver the best remote user experience.

Join Microsoft Teams experts as we review high-value scenarios including incident management (help desk), employee engagement, and productivity that can be enhanced through simple integrations in Teams. We focus on popular enterprise applications your users may already be using every day. Come see how easy it is to connect your systems, increase automation, and deliver improved experiences by bringing the apps your organization relies on into Teams. After this session, you will be able to: (1) Understand common app integrations for Teams across multiple scenarios and user personas, and (2) Understand third-party apps available for key scenarios.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 15 participants, reserve your seat now.

When: Tuesday, April 13, 2021 at 9:00am PT | If you are evaluating , kicking off or in the process of moving your organizational data to Microsoft 365 here are some recommendations from the subject matter experts based on their learnings post managing large scale migrations for multiple organizations. Tune in to learn more about the best practices that will help you run an effective, speedy and seamless migration to OneDrive and SharePoint irrespective of the tools you choose to use. The agenda is as follows: (1) Introduction, (2) How to prepare data for migration, (3) How to plan and communicate about the migration, (4) How to run a successful migration, and (5) Conclusion and QA.

Remote work requires smarter workflows. Microsoft 365 Virtual Training Day: Building Microsoft Teams Integrations and Workflows shows you how the Microsoft Teams developer platform makes it easy to integrate your apps and services to improve productivity, make decisions faster and create collaboration around existing content and workflows. Join us to learn how to build apps for Teams and create integrated, people-centered solutions that can transform productivity in your organization, whether you’re on-site or working remotely. During this two-part training event, you will explore how to: (1) Build modern enterprise-grade collaboration solutions with Microsoft Teams, (2) Transform everyday business processes with Microsoft 365 platform integrations for Power Platform, SharePoint and Microsoft Office, and (3) Use the wealth of data in Microsoft Graph to extend Microsoft 365 experiences and build unique intelligent applications.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 15 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams. Each session is limited to 15 participants, reserve your seat now.

When employees are confident in their ability to collaborate remotely and securely, they are free to achieve more without worry. Learn how to protect data, devices, and applications while simplifying IT and minimizing the impact on employees at Microsoft Security Virtual Training Day: Secure and Protect Your Organization. During this free two-part learning event and accompanying Q&A, you’ll form the foundations to safeguard your company’s digital footprint. During this training event, you will explore how to: (1) Craft identity synchronization, protection, and management, (2) Utilize security in Microsoft 365, and (3) Integrate cloud app security and device management plans.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 15 participants, reserve your seat now.

As people increasingly shift to remote work, protecting your organization’s information and managing risk should be a top priority. Microsoft Security Virtual Training Day: Protect Sensitive Information and Manage Data Risk teaches you how to take advantage of Microsoft technologies that identify and remediate risks that arise from creating, storing, sharing, and using sensitive data. In addition, you’ll learn how to protect that data throughout its entire life cycle—on-premises and across devices, apps, and cloud services. During this two-part training event, you will explore how to: (1) Understand, identify, and protect your most sensitive data, (2) Identify and take action on insider risks and code-of-conduct violations, and (3) Utilize information protection and governance.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 15 participants, reserve your seat now.


BLOG ROUNDUP

It’s been a busy, productive couple of months. We announced a lot of exciting product updates and offerings at Ignite earlier this month, and many of these are now generally available. However, those aren’t the only new features and capabilities to launch in February and March. In fact, there’s a lot. So, grab a cup of something and let’s see what’s new in: (1) Meetings and webinars, (2) Calling, (3) Devices, (4) Chat and Collaboration, (5) Power Platform and custom development, (6) Management, (7) Security, compliance, and privacy, and (8) Government.

Related:

This post includes all the SharePoint and related tech updates that rolled out in March 2021. This is the all-inclusive roadmap release recap for all things SharePoint and related technology. March was a month that brought more Viva goodness, refined SharePoint and Lists experiences, and a few gems for your content migrations. Blink and it’s April, but first, let’s review March. March 2021 brought some great new offerings: Microsoft Viva Connections, SharePoint app bar, Focus mode for SharePoint pages and news, images in SharePoint Events web part, SharePoint page analytics, Integrate menu for Microsoft Lists, Graph-based people picker for Person columns, Box migration into Microsoft 365, guest access in Yammer, and more. All the features listed began rolling out to Targeted Release customers in Office 365 as of March 2021 (possibly early April 2021).

March was an exciting month for the Microsoft 365 Apps community. We know that IT admins like you are continuing to play a critical role in keeping your organizations focused and productive, which is why we’re always innovating new features and services for Microsoft 365 Apps. Read on to discover more about the latest capabilities, including Microsoft 365 Apps health, extended offline access, and device-based subscription. And if you missed any of our Microsoft Ignite sessions, watch the on-demand videos to learn more about what we’re developing to help make your role easier. | Related: Deploying Microsoft 365 Apps for Mac with Microsoft Endpoint Manager – A Deep Dive

The next step in the journey towards greater employee experience is here. Earlier this month, we announced that Microsoft Viva Connections would soon be available for desktop and today, we’re excited to share that you can now download and install the Viva Connections desktop app in your organization. The mobile experience for Viva Connections will be available in Teams in the summer of 2021. In conjunction with the release of the mobile experience, we will also release an update to the desktop experience that will focus on improvements for IT administrators and deployment enhancements. This summer update will combine both the mobile and desktop configuration and deployment into the Teams admin console. In this summer update we will also release web parts for the “dashboard” and “feed” to align with the mobile experience. These new web parts will enable the dashboard experience, authored in SharePoint, to be constant across all end points. As web parts they will be available to add to any of your sites and allow you to leverage multiple columns and other advanced layouts on the desktop.

Microsoft considers Zero Trust an essential component of any organization’s security plan. We have partnered with Cloud Security Alliance, a not-for-profit organization that promotes cloud computing best practices, to bring together executive security leaders to discuss and share insights about their Zero Trust journeys. We recently sat down with 10 executive security leaders from prominent energy, finance, insurance, and manufacturing companies in a virtual roundtable, to understand what has worked and discover where they needed to adjust their Zero Trust security model. Our collective goal was to learn from one another and then share what we’ve learned with other organizations. Discussions like these give us valuable opportunities to grow and led us to publish an eBook to share those conversations with other cybersecurity professionals. We are publishing the “Examining Zero Trust: An executive roundtable discussion” eBook as a result of those conversations. The eBook describes how the Zero Trust security model involves thinking beyond perimeter security and moving to a more holistic security approach. The eBook complements other resources we have published to help organizations expedite their journeys in this critical area, such as the Microsoft Zero Trust Maturity Model and adoption guidance in the Zero Trust Deployment Center. Zero Trust assumes breach and verifies each request as if it originates from an uncontrolled network. If Zero Trust had a motto, it would be: never trust, always verify. That means never trusting anyone or anything—inside or outside the firewall, on the endpoint, on the server, or in the cloud.


NOTEWORTHY

Outlook for iOS and Android brings together email, calendars, contacts and files in one app so you can quickly connect, organize, and get things done. Over the last year, Outlook has worked on several enhancements designed to provide a clear separation between work and personal accounts, in addition to, helping users quickly identify external messages. These enhancements include: (1) Account switching, (2) Contact separation, (3) Organization logos, and (4) External sender tag.

This post has a look at what’s new and upcoming for Project, including features such as: (1) Export Timeline to PDF, (2) Email Assignment Notifications, (3) Project Accelerator, and (4) Overall effort in the Project details pane. Upcoming features include: (1) Import from Project Desktop, (2) Assign tasks to non-group members, and (3) Actions on Project Home.

We are pleased to announce a new feature release for April 19, 2021. The new release includes a few exciting updates: (1) Integration of Microsoft Teams chats and Teams calls into the Collaboration hours metric and refined Collaboration hours logic to better accommodate overlapping activities, and (2) New “is person’s manager” and “is person’s direct report” attributes available in Person-query participant filters. (Please note that these became available on March 29, 2021.). Additionally, we’ve implemented a handful of improvements to other metrics: (1) Outlier improvements to Email hours and Call hours metrics, and (2) Better alignment of After-hours collaboration hours and Working hours collaboration hours to total Collaboration hours, and of After-hours email hours and Working hours email hours to total Email hours.

We know that some of our customers leverage Exchange transport rules to prepend subject line or insert the message body to show the email is from external senders. This approach has a few limitations including: ending up with duplicate [External] tags in the subject line if there are additional replies from external users, and adding things to the subject line breaks Outlook conversation threading. There can also be localization issues, as transport rules have no knowledge of client language that end-users are using. We have heard the feedback on this, and are working on providing a native experience to identify emails from senders outside your organizations (which can help protect against spam & phishing threats). This is achieved by presenting a new tag on emails called “External” (the string is localized based on your client language setting) and exposing related user interface at the top of your message reading view to see and verify the real sender’s email address.

In the previous two blogs in this series, we detailed the evolution of business email compromise attacks and how Microsoft Defender for Office 365 employs multiple native capabilities to help customers prevent these attacks. In Part One, we covered some of the most common tactics used in business email compromise attacks, and in Part Two, we dove a little deeper into the more advanced attacks. The BEC protections offered by Microsoft Defender for Office 365, as referenced in the previous two blogs have been helping keep Defender for Office 365 customers secure across a number of different dimensions. However, to fully appreciate and understand the unique capabilities Microsoft offers, we need to take a step back. When we talk to customers about Microsoft Defender for Office 365, we always mention not only the size of our service, but the volume of data points we generate and collect throughout Microsoft. These things together help us responsibly build industry-leading AI and automation.

Office 365 Weekly Digest | 2020-41

Welcome to the October 4 – 10, 2020 edition of the Office 365 Weekly Digest.

There were twenty additions to the Office 365 Roadmap last week, including updates for Teams, SharePoint, Exchange Online, Yammer, and Project.

Additional dates for existing meeting series have been posted, including new customer immersion experience sessions. This week’s spotlight event is “Run Effective Meetings with Microsoft Teams” on Tuesday, October 13th at 3pm Pacific.

Highlights from last week’s blogs include the general availability of Tasks in Microsoft Teams, detailed information on the lifecycle of an item in SharePoint with a retention label or policy applied, the Top 5 security questions from US Government customers for Teams, Modern Authentication Support in the Microsoft Remote Connectivity Analyzer, and general availability of Conditional Access Office 365 Suite.

Wrapping up the post are noteworthy items such as the September 2020 “What’s New with Microsoft 365” video, a reminder about Office 2013 client connectivity to Office 365 services, a reminder about the retirement of SharePoint 2010 workflows, an update on the retirement of site mailboxes in SharePoint Online, some recent training resources, and the public preview of Continuous Access Evaluation in Azure AD.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Project: Export to Excel67149December CY2020Added: 05 October 2020
Status: In development
App / Service: Project
Export your project grid into an Excel spreadsheet. Share this information with colleagues so you can analyze your Project data.
Microsoft Teams: Enhanced meeting experiences on Teams phones68943December CY2020Added: 05 October 2020
Status: In development
App / Service: Teams
We are bringing 3×3 gallery layout, background blur for video, and spotlight features to Teams phones.
Microsoft Teams: Branch Office Survivability on Teams phones68944April CY2021Added: 05 October 2020
Status: In development
App / Service: Teams
Teams phone users in a Branch Office can make PSTN Calls to other users even if Branch office loses internet connectivity.
Microsoft Teams: Proximity Join for Teams conference phones68945December CY2020Added: 05 October 2020
Status: In development
App / Service: Teams
Touchless meeting join will be supported with the new capability to add Teams conference phones from Teams desktop or mobile clients.
Microsoft Teams: Better together for calls on Teams phones68946March CY2021Added: 05 October 2020
Status: In development
App / Service: Teams
With this capability, users will be able to use the better together feature on P2P calls and group calls.
Microsoft Teams: Remote Provisioning of Teams Android devices from Teams Admin Center68947March CY2021Added: 05 October 2020
Status: In development
App / Service: Teams
Tenant admins will be able to remotely provision and sign into all their Teams Android devices from Teams admin center.
Microsoft Teams: Full screen support in new meetings experience67171October CY2020Added: 06 October 2020
Status: In development
App / Service: Teams
In Full screen mode, the meeting window fills up the whole screen, the title bar on the top and task bar on the bottom of the window hide. On Windows OS, the taskbar is hidden in Full screen mode.
Microsoft Defender for Office 365: Priority Account Protection67172November CY2020Added: 06 October 2020
Status: In development
App / Service: Microsoft Defender for Office 365
Over the past few years, attackers have increasingly moved from targeting infrastructure or devices to targeting users. As a result, organizations need protection for all users, but even more protection for their most visible and targeted employees. With Priority Account Protection in Defender for Office 365, security teams can now prioritize focus on critical individuals within the organization, offer them differentiated protection and thwart costly breaches in the process. These Priority account tags and filters will surface throughout the product, including in alerts, Threat Explorer, Campaign Views, and reports.
Microsoft Teams: Changes in Incoming IP Video policy (New Audio and Video Policies)68948October CY2020Added: 06 October 2020
Status: In development
App / Service: Teams, GCC
We are updating our meeting policies to allow IT administrators more control over how video is managed in Teams Meetings. Current policy can only be set to prevent outgoing video. We are extending the Allow IP Video policy to prevent both outgoing and incoming video as needed. Tenant administrators can use this policy to manage bandwidth. This item has been updated to reflect changes to the original plan.
Yammer: Suggested Communities71474October CY2020Added: 06 October 2020
Status: In development
App / Service: Yammer
This new section on the Yammer homepage will suggest relevant communities for people discover and join.
SharePoint: New leadership connection site template71752December CY2020Added: 06 October 2020
Status: In development
App / Service: SharePoint
The template brings together conversations from Yammer, news, resources, and showcases upcoming events.
MyAnalytics: More granular control to opt users in or out of MyAnalytics features67167October CY2020Added: 07 October 2020
Status: In development
App / Service: MyAnalytics
Two new PowerShell cmdlets to opt users in or out of MyAnalytics features: Get-MyAnalyticsFeatureConfig and Set-MyAnalyticsFeatureConfig. These new cmdlets will provide more granular control over Privacy Mode and enablement of particular features.
Microsoft Teams: Outgoing screen-sharing support on Safari67174October CY2020Added: 07 October 2020
Status: In development
App / Service: Teams
Teams meetings in Safari 13 and later will now support outgoing screen sharing. A participant can share their screen. No configuration is needed.
Microsoft Teams: Meeting chat moderation settings67175November CY2020Added: 07 October 2020
Status: In development
App / Service: Teams
Meeting organizers can now turn off the chat functionality during a meeting, which is turned on by default.
Excel: Workbook Link Support in Excel for the Web71476October CY2020Added: 07 October 2020
Status: Rolling out
App / Service: Excel
Workbook link support in now available in Excel for the Web. This feature was previously only supported in Excel for Windows and Mac. (aka “External Links”)
Microsoft Teams: Meeting transfers and companion devices67176October CY2020Added: 08 October 2020
Status: In development
App / Service: Teams
End users can transfer meetings between mobile, desktop, and web, and add another device as a companion to their meeting.
Exchange: SMTP MTA Strict Transport Security (MTA-STS) Support67177December CY2020Added: 08 October 2020
Status: In development
App / Service: Exchange
MTA-STS (RFC8461) helps thwart such attacks by providing a mechanism for setting domain policies that specify whether the receiving domain supports TLS and what to do when TLS can’t be negotiated, for example stop the transmission.
Exchange: Block Sending to Groups on BCC Line67178December CY2020Added: 08 October 2020
Status: In development
App / Service: Exchange
Have you ever created an inbox rule to move incoming messages sent to a Distribution List (DL) you’re on to a specific folder? But then you discover that some senders will add the DL to the BCC line so the rule (for privacy reasons) is ignored and the message lands in your Inbox instead? Ugh! Yep, some of our Transport developers had that happen to them too – and they decided to do something about it. They added the ability to configure a DL or group to reject (NDR) messages when the DL is on the BCC line. It’s been a big hit within Microsoft, and now we’re making it available to Exchange Online customers! We plan to expose this setting to email admins (for DLs) and group owners (for Microsoft 365 Groups).
Office 365: Translate in Word, Excel and PowerPoint67173November CY2020Added: 09 October 2020
Status: In development
App / Service: Office 365
Translate is coming to Word, Excel and PowerPoint for DoD customers.
Microsoft Teams: Include up to 10,000 users in an org-wide team68692November CY2020Added: 09 October 2020
Status: In development
App / Service: Teams
We are raising the upper limit on org-wide team membership from 5,000 to 10,000 users.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.


BLOG ROUNDUP

We have exciting news that’s more than a year in the making: Tasks in Microsoft Teams desktop and web is now 100% rolled out to everyone with a Microsoft 365 subscription across all non-government tenants. There’s more information about government cloud availability later in this post. Tasks in Teams lets you manage your team tasks from Planner and individual tasks from To Do in your hub for teamwork. This announcement also moves us to the next stage in our naming sequence, where the app name in Teams changes to Tasks by Planner and To Do in desktop and Tasks in mobile. We will make this change over a weekend to reduce the likelihood of users seeing different names as the name change rolls out, and we expect to make the change by the end of October. We will make an update to our Message Center post when we kick off this change. We’re also excited to report that Tasks in Teams for the Teams mobile app will soon begin rolling out to all users in non-government clouds and is scheduled to be completed in November.

Once you understand the difference between a retention label and a retention policy, our team is ready to take you through a visual representation of the different containers in which an item may reside throughout its lifecycle in SharePoint. The scenarios will show what actions are taken on the item based on each potential retention scenario. We already know that retention takes precedence over deletion and that the longest retention period always wins. What happens if I have a 2-year delete policy applied to a site alongside an item that has a 3-year retention label? What happens if I apply a 3-year delete label to an item that resides in a site with a 10-year retention policy? While the principles of retention will always be your north star, it can help to have some visual guidance to understand where these items move and when.

This past summer was extremely busy for the Microsoft Teams Engineering team, especially in the US Government space. They helped customers with a record number of net new deployments in the M365 US Gov Clouds; GCC, GCC High and DoD. End users wanted to collaborate with outside agencies but in a way that meant their data was secure. IT Admins wanted to know which configuration options best fit their organization’s security posture. CIO’s wanted to lean in and give their workforce the best in class technology, all while following US Government accreditation standards. The common theme in most questions asked by our customers was around security. Note: While this post is focused on questions asked by our US Government customers, they also likely apply for other customers.

Since December 2019, we’ve been making a lot of investment into the Microsoft Remote Connectivity Analyzer site. If you’ve used the website in the past couple of months, you probably saw the website has had a face lift with a modern UI for all pages as well as that we added the ability to switch languages/locales at any point during your connectivity testing. While these are exciting changes, we have been quietly working away on a huge functionality improvement. We’re thrilled to announce that our Office 365 tests now have modern authentication capabilities! In the past, customers would have to run tests by temporarily exempting an account from modern authentication (if it was possible) or simply had to engage Microsoft support since there wasn’t a good workaround for connectivity testing. For the O365 tests, Modern auth will be selected by default, but you can opt to use basic auth wherever needed. Note: The two tests that still don’t support modern auth are POP and IMAP tests.

We’re announcing general availability of Conditional Access for the Office 365 Suite! This makes it a whole lot easier to configure Conditional Access policy for Office 365. With a single click, you confidently set policy on all of the Office 365 apps, including Exchange Online, SharePoint Online, and Microsoft Teams, as well as micro-services used by these well-known apps. Using the Office 365 Suite ensures your users will have consistent policy requirements across Office 365. Office 365 apps use shared services for an integrated experience, like access to files, calendar, and contact information. Inconsistent policy across these services result in end-users being interrupted or blocked at unexpected times with additional security prompts. Targeting the Office 365 Suite also means you don’t need to watch for new apps and manually update your policy as they become available—Conditional Access does that for you.


NOTEWORTHY

Format: Video (16 mins) | This month, we recap some of the biggest news to come out of Microsoft Ignite 2020 including the general availability of Tasks in Microsoft Teams, what’s new with Microsoft Endpoint Manager, and the general availability of Endpoint Analytics, security updates for Microsoft Defender, and Compliance Manager, and more!

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

As part of the evolution of the Microsoft 365 service, we periodically evaluate the capabilities of the service to make sure that we’re delivering the utmost value to customers. After careful consideration, we concluded that for SharePoint 2010 workflows, Microsoft 365 customers would be better served by modern workflow solutions. SharePoint 2010 workflows have been retired since August 1, 2020 for new tenants and will be removed from existing tenants on November 1, 2020. This applies to all environments where Power Automate is available as a replacement solution (excluding the Department of Defense until Power Automate availability). If you’re using SharePoint 2010 workflows, we recommend migrating to Power Automate or other supported solutions. A retirement announcement banner has been introduced on multiple workflow pages: “Starting 11/1/2020 6:00:00 AM, SharePoint 2010 workflows will be retired and users will no longer have the ability to run or create 2010 Workflows.”

Back in 2017, we announced that site mailboxes in SharePoint Online were being deprecated, and that new organizations would no longer have access to the feature and existing organizations would no longer be able to create site mailboxes. Since that announcement, we have seen site mailbox usage drop consistently as customers move to alternative solutions. There are still a few customers who have site mailboxes with some activity, as well as customers who want to archive and delete site mailboxes that are no longer in use. As an alternative to site mailboxes, we had previously recommended Microsoft 365 Groups (formerly Office 365 Groups) and today, when you create a team site in SharePoint, a Microsoft 365 Group is created automatically. You can also connect classic team sites to a Microsoft 365 Group. This gives you a new shared mailbox and other group features and modernizes your classic sites. Before we retire (and ultimately delete) all site mailboxes in SharePoint Online, which will happen in April 2021. We’ll post another update as we get closer to April 2021. | Resource: Retirement of site mailboxes

There have been several training resources posted over the last week, including videos for SharePoint admin, migration and security, on-demand session videos for Microsoft Lists, a playbook for migrating from Exchange Transport Rules to Unified DLP, and end user training for sensitivity labels in Microsoft 365.

A few months back, we introduced Continuous Access Evaluation (CAE) for tenants who had not configured any Conditional Access policies. CAE provides the next level of identity security by terminating active user sessions to a subset of Microsoft services (Exchange and Teams) in real-time on changes such as account disable, password reset, and admin initiated user revocation. CAE is now available in public preview for Azure AD tenants who have configured Conditional Access policies. Microsoft services, like Exchange and SharePoint, can terminate active user sessions as soon as a Conditional Access policy violation is detected. More Microsoft services, such as Dynamics and Azure, will be enabled in the future. You can turn on CAE to improve the security posture in your tenant with just a few clicks! | Resource: Continuous Access Evaluation documentation

Office 365 Weekly Digest | 2020-32

Welcome to the August 2 – 8, 2020 edition of the Office 365 Weekly Digest.

Thirty-three features were added to the Office 365 Roadmap last week, with updates for Teams, OneNote, Whiteboard, Word, Outlook (iOS) and Azure Active Directory. Due to the large number of items, all of the roadmap items are in a separate post this week, Office 365 Roadmap Update | 2020-32.

August sessions for existing event series continue to be added. There are several new events, most as part of the new “Enabling Remote Work with Microsoft Teams” series that kicks off on Tuesday, August 11th at 9am Pacific. It is also the spotlight event of the week.

Highlights from last week’s blogs include details on new offerings in Microsoft Teams, numerous updates for Microsoft Whiteboard, availability of SharePoint site templates for Education, the ability to customize recipient limits at the tenant level, and the August 2020 feature updates for Workplace Analytics.

Wrapping up the post are noteworthy items such as a video overview of Microsoft 365 network connectivity principles, an announcement about Microsoft Ignite 2020, July 2020 feature updates for Project on the web, and the general availability of Azure AD “My Sign-Ins”.


OFFICE 365 ROADMAP

Thirty-three features were added to the Microsoft 365 Roadmap last week, so for this week the roadmap updates are detailed in a separate post, Office 365 Roadmap Update | 2020-32.


UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

When: Tuesday, August 11, 2020 at 8:00am PT | An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Join us for a one-hour AMA event to get answers to questions about managing iOS and macOS devices using Microsoft Endpoint Manager. We’ll be here to help you with everything from setting up automatic enrollment and remotely managing user-owned devices to custom configurations and troubleshooting. Join in the Microsoft Endpoint Manager AMA space, and don’t forget to add this AMA to your calendar.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

When: Tuesday, August 11, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for Episode 1, as we sit down with members of our IT pro community to discuss their Teams customer stories. You’ll hear about what worked and what didn’t work so you can avoid the same pitfalls with your own rollouts. Be sure to add this event to your calendar!

When: Tuesday, August 11, 2020 at 9:00am PT | An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. providing the opportunity for the community to ask questions and have a discussion with a panel of Microsoft experts taking questions about Microsoft Lists, SharePoint list, Lists + Teams integrations, Lists + Power Platform integrations, and more. Join in the Microsoft Security and Compliance AMA space, and don’t forget to add this AMA to your calendar.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, August 18, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, August 25, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

When: Tuesday, August 25, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for Episode 2 to learn about the latest features and functionalities to help educators make the most of Microsoft Teams and how IT pros can secure these features in a variety of environments. Be sure to add this event to your calendar!

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, September 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Let’s talk security in Episode 3. The top challenge IT pros are facing right now is securing data. Join our product expert for a deep dive discussion on identity and authentication. Be sure to add this event to your calendar!

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, September 9, 2020 at 9:00am PT | Join us for an opportunity to “Ask Microsoft Anything” (AMA) about upcoming changes to support for Office 2016 for Mac, Office 2010 and Office 2013 connectivity to Office 365 services. To join, simply visit the Office End of Support AMA space at 9:00am Pacific and submit a question. An AMA is a live, online, text-based question-and-answer event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Note: While we’ll only be answering questions in real-time from 9am – 10am Pacific, you can post your questions for the AMA to the Office End of Support AMA space up to 24 hours in advance. We look forward to seeing you there!

When: Tuesday, September 15, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In this special episode, you’ll get a preview of what’s coming up at Microsoft Ignite. Hear about upcoming sessions you don’t want to miss, as well as new resources that will help you make the most of your experience. Be sure to add this event to your calendar!

When: Wednesday, September 23, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a wrap-up of day 1 at Microsoft Ignite. You’ll hear all the highlights and we’ll talk about what’s coming up on day 2. Be sure to add this event to your calendar!

When: Friday, September 25, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a complete wrap-up of day 1 and 2 at Microsoft Ignite. You’ll hear all the highlights and talk with product experts. Be sure to add this event to your calendar!

When: Thursday, October 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. The events industry transformed overnight, and Microsoft Teams played a big part in this transition. In Episode 7, we’ll sit down with members of the Microsoft Teams product group and learn how they are building the future of high-scale communication with Microsoft Teams. Be sure to add this event to your calendar!

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!


BLOG ROUNDUP

When it comes to communications, there is a broad spectrum of needs that are required to connect employees from the worksite to the main office to the home office—across locations and time zones. The spectrum starts with the most basic 1:1 meetings and calls with colleagues, to larger group meetings, all the way to large events and conferences. During the crisis response to the pandemic, many organizations transformed rapidly in group meetings first, as evidenced by Microsoft Teams reaching 200 million participants in a single day. Organizations looking to create more sustained transformation are seeing that Teams serves communications needs well beyond group meetings, taking communications to the next level with broad scale company-wide events. At the other end of the spectrum, Teams modernizes 1:1 calling with a cloud-based phone system in the same Teams app that keeps you in the communications flow. We’re excited to announce new offerings and capabilities across all ends of the communications spectrum.

Whether you’re working remotely or in the office, your team can use Whiteboard to run effective meetings, brainstorm, plan and think creatively. We’re excited to announce that some of the most loved Microsoft Whiteboard features on Windows 10 and iOS, such as Sticky Notes and Text Objects, are now available to use in Teams and Whiteboard on the Web. These new features make it easier than ever to keep the creative process moving forward virtually with your team or class. Our updated Whiteboard features in Teams enable students who don’t have access to a touch or pen device to participate in whiteboarding sessions during Teams meetings. Plus, educators will also have the option to present the digital whiteboard without students having access to drawing on the board during class. For business customers, we have all have been in a meeting where we are using a dry erase board, adding sticky notes to a wall, and taking pictures of the material we write, draw, and discuss. We have brought the physical board to you via Whiteboard in Teams.

The SharePoint team is excited to launch site templates for schools and universities, available via the Microsoft Look Book. The templates bring together news, events, highlighted content, quick links and more. Each has been designed with a specific scope and audience for our Education customers: (1) School home page: a central, institution-wide landing experience for students and staff with the latest school happenings and important resources, (2) Staff home page: a dashboard for staff members with time-saving links, documents, and calls-to-action. This template is designed to be used with a Staff team or a Professional Learning Community (PLC) team in Microsoft Teams for Education, and (3) Class home page: a dashboard for a class with resources, updates, and learning content. This template is designed to be used with a Class team in Microsoft Teams for Education. While planning and designing the templates, we listened to school leaders and educators all over the world. Armed with this feedback, we went to work to provide rich, effective site templates that help students and staff stay connected and up-to-date on school life and class work. Plus, the sites look great on any device by default, so students and educators can use them on desktop, tablet and mobile.

Controlling the number of recipients per message that your users can send to is one of several measures email admins can use to help curtail the risk of email abuse and spamming from compromised accounts. Earlier this year the Exchange Online Transport team introduced customizable Recipient Limits in Exchange Online. With it you can customize the setting on a mailbox or mail user object, you can bulk edit multiple existing mailboxes or mail users at the same time, and you can even set the default for new ones. Yet, that update didn’t offer a single, master tenant-wide setting. It gave Exchange Online admins more control than they had before, but it still wasn’t as comprehensive as what Exchange Server on-premises offers. We’re announcing the immediate availability of a super useful extension of the mailbox customizable recipient limits feature that helps deliver a more complete solution: The ability to use Remote PowerShell to customize a tenant-wide recipient limit with the MaxRecipientEnvelopeLimit property on the TransportConfig object (Set-TransportConfig -MaxRecipientEnvelopeLimit).

The Workplace Analytics team is excited to announce our feature update for August 2020. This month’s update gives you a preview of something to come – Teams metrics! Workweek Span and Person and Person-to-Group Network Metrics will now include Teams chat and data. With the recent shift to remote work, large numbers of users are relying on Teams for much of their remote collaboration. In other words, communication over Teams is at an all-time high. To improve the accuracy of metrics within Workplace Analytics, we are soon adding Teams chat and call data to Workplace Analytics metrics. Data about calls and chats will now be reflected in several metrics, including Workweek Span. This will improve the quality of data that’s available to analysts by more truthfully delineating the actual workweek span of users. By using these new metric values, you’ll be able to more accurately analyze connectedness across the company, analyze changes in the workweek span, gauge the effect of Teams in improving organizational connectivity, and support Business Continuity scenarios. Note: We are planning to release this change on August 20, 2020. If you want early access to the updated metric values complete the Teams metric changes preview form and we’ll activate the new metric values for your organization. It might take up to four business days to activate the new metric values and we will send you a confirmation email after they’ve been activated.


NOTEWORTHY

Format: Video (24 mins) | Learn about the Microsoft 365 Network Connectivity Principles, which serve as foundational elements to achieve optimal network connectivity and most performant user experience with Microsoft 365. Learning about these key principles can help ensure your network strategy and design choices are optimal for your Microsoft 365 users, competitive in the marketplace, and future proof to the constant evolution of the cloud.

Because the world is in unchartered territory with COVID-19 impacting people, organizations and economies this year, we’re excited to announce that we’ve pivoted Microsoft Ignite from a week-long, in-person event to two global events that are free, 48-hour digital gatherings. The first event is Sept. 22-24, and registration will open on Sept. 3. We’ll be adding a second Microsoft Ignite in early 2021 to create an additional opportunity to connect with our technical communities, and to share the latest product developments. We’ve learned from the global digital events we’ve held this year that we now have the opportunity to bring the whole global community together in one place to create a truly worldwide event.  For this reason, we’re not going to be holding Microsoft Ignite Tour events in different cities around the world this year; instead Microsoft Ignite will bring all global participants together and include the opportunity for local community meetups, will have language localization, and participants will also be able to get skill building with Microsoft Learn and certifications.

This post is a summary of the latest features for Project on the web. For July 2020, updates include: (1) Project Operations – The Project team has been working with Dynamics 365 to build Microsoft Dynamics 365 Project Operations. This product aims to help teams predict, adapt, and rapidly respond to change across their projects and organizations, (2) Documentation – The materials to help you leverage Project for the web for your team have been updated, (3) Scheduling Changes – Our scheduling changes to effort and duration are now available to all organizations using Project for the web. New projects should be scheduled with these changes. We’re working on converting old projects to this new scheme for the next month. The article also has a few soon-to-be-released features including Teams Integration for Project and Roadmap, and Custom Fields at the Task level.

We are excited to announce the General Availability of Azure AD My Sign-Ins—a new feature that allows enterprise users to review their sign-in history to check for any unusual activity. As we discussed in the Public Preview blog post, the My Sign-Ins page empowers users to see: (1) If anyone is trying to guess their password, (2) If an attacker successfully signed in to their account from a strange location, and (3) What apps the attacker accessed. The newest addition to this page allows end users to report “This wasn’t me” or “This was me” on unusual activities. | Related: How the Microsoft Mission Critical Team Helped Secure AAD | Microsoft Authenticator app lock now enabled by default

With billions of people around the globe working from home, changes to the daily practice of cybersecurity are accelerating. Organizations are shifting from defending a traditional network perimeter (keeping business assets in a safe place) to more effective zero trust strategies (protect users, data, and business assets where they are). This transformation brings technology changes and also opens up questions of what people’s roles and responsibilities will look like in this new world. At the same time, continuous delivery models are requiring security teams to engage more closely during business planning and application development to effectively manage cyber risks (vs. the traditional ‘arms-length’ security approaches). This requires security professionals to better understand the business context and to collaborate more closely with stakeholders outside of security. While each organization and each person will have a unique journey, we have seen common patterns for successfully transforming roles and responsibilities. To help security leaders and practitioners plan for this transformation, Microsoft has defined common security functions, how they are evolving, and key relationships. In this blog, we’ll provide a summary of our recommendations to help you get started.

Office 365 Weekly Digest | 2020-28

Welcome to the July 5 – 11, 2020 edition of the Office 365 Weekly Digest.

There were thirty-two features added to the Office 365 Roadmap last week, with the vast majority for Microsoft Teams. Due to the large number of items, all of the roadmap items are in a separate post this week, Office 365 Roadmap Update | 2020-28.

Sessions for the various Teams-focused events continue to be added here and there, so check again if you haven’t been able to find one that lines up with your schedule. An “Ask Microsoft Anything” (AMA) for the New Yammer on Thursday, July 23rd at 9am Pacific is the only brand new event. This week’s spotlight event is “Integrate apps to do more with Teams” with four sessions this week – 2 on Monday, July 13th, and one each on Wednesday, July 15th and Thursday, July 16th.

Highlights from last week’s blogs include major announcements for Microsoft Teams, some new on-demand training for several Office 365 services, a new RecoverableItems experience in Exchange Online, the June 2020 updates for Project on the web, and a look at how to protect your remote workforce from application-based attacks.

Wrapping up the post are noteworthy items such as a couple of reminders about upcoming planned service changes (Office 2013 client connectivity to Office 365 services and discontinuation of Classic usage and popularity reports), an announcement regarding the end of support for SharePoint 2010 workflows in Microsoft 365, and the July 2020 feature updates for Workplace Analytics.


OFFICE 365 ROADMAP

There were thirty-two features added to the Microsoft 365 Roadmap last week, so for this week the roadmap updates are detailed in a separate post, Office 365 Roadmap Update | 2020-28.


UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, July 23, 2020 at 9:00am PT | Bring all your questions and feedback about the new Yammer (available in public preview) to this ‘Ask Microsoft Anything’ (AMA) on Thursday, July 23, 2020, 9:00-10:00 AM PT. AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Members of the Yammer team will be online during this one-hour event to respond directly to your posts. Join in the Yammer AMA discussion space, and add the event to your calendar. We look forward to seeing you there!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, July 28, 2020 at 9:00am PT | As the business world shifts to a new normal, digital transformation is taking place at a faster pace than ever before. Safely accessing, collaborating and sharing content remotely is becoming increasingly important. Files are often the starting point for getting work done and staying connected. Memos, presentations, photos, videos—these are the conduit for more fruitful interactions. OneDrive is a foundational product in our effort to build a seamless, connected experience in Microsoft 365. It cuts across Microsoft products so you can access and share your files from most endpoints, like Microsoft Teams. We’re excited to announce new OneDrive features for a more connected, flexible and secure files experience across Microsoft 365 . Join us for a free webinar to learn about new and upcoming innovations in OneDrive like Add to OneDrive, Sync admin reports, File sharing in Teams, Information barriers and more. This session is followed by an “Ask me anything” session at https://aka.ms/OneDriveAMA.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, August 18, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

When: Tuesday, August 25, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

We’ve reached an inflection point. As the global response to COVID-19 evolves, communities around the world have moved from an era of “remote everything” into a more hybrid model of work, learning, and life. And as we all scramble to keep up, the future of work and education is being shaped before our eyes. At Microsoft, we’ve spent the last few months learning from our customers and studying how they use our tools. We’ve also worked with experts across virtual reality, AI, and productivity research to help understand the future of work. We’re announcing a set of new features in Microsoft Teams that make virtual interactions more natural, more engaging, and ultimately, more human. These features offer three key benefits for people at work and in education. First, they help you feel more connected with your team and reduce meeting fatigue. Second, they make meetings more inclusive and engaging. And third, they help streamline your work and save time. It’s all about enabling people everywhere to collaborate, to stay connected, and to discover new ways to be productive from anywhere.

Related:

Train your mind and the tech will follow. This series of training videos covers the value and recent updates across SharePoint, OneDrive, Microsoft Lists, Microsoft Teams, Project Cortex, Yammer, and Stream  – including information for employees, admins, and developers – all in the context of scenarios supported within Microsoft 365 across teamwork and employee engagement. It is all here in one blog post, inline… consume at your leisure. Scroll down and learn about all as you go or click each title in the grid below to jump down the page to watch specific sessions – each with related links to learn more.

This post is a summary of the latest features for Project on the web. For June 2020, updates include: (1) Copy Project – You can copy an existing project and use it to create a new project. This feature should now be available to all Project for the web users, (2) View persistence – Collapsing summary tasks and custom column width in Grid view will remain the same when you reload or reopen your projects, (3) Office 365 user view to Project and Roadmap – All O365 users should be able to access Project and Roadmap as guests. The article also has a few soon-to-be-released features including custom fields at the task level, the ability to add roadmap reports to the Power BI template, and Teams integration for Project and Roadmap.

We are excited to announce that RecoverableItems, a tenant admin PowerShell cmdlet, has shipped to the preview version of Exchange Admin Center with a new UI! RecoverableItems has proven itself time and time again to be a fantastic cmdlet for tenant admins to quickly manage mailbox item deletion scenarios. Our team received feedback that because this functionality only existed in PowerShell, it only catered to power admins who have the expertise to write PowerShell commands, leaving out smaller customers who may not have such a user as a tenant admin. This left a big gap between the cmdlet’s potential and usage. We felt we didn’t have to sacrifice one for another, and there could be a win-win outcome that gives power users the freedom to directly use our PowerShell cmdlet, while unlocking the potential to reach more admins. Furthermore, we believe UI functionality for RecoverableItems will generally make life easier for all.

The global pandemic has dramatically shifted how people work. As a result, organizations around the world have scaled up cloud services to support collaboration and productivity from home. We’re also seeing more apps leverage Microsoft’s identity platform to ensure seamless access and integrated security as cloud app usage explodes, particularly in collaboration apps such as Zoom, Webex Teams, Box and Microsoft Teams. With increased cloud app usage and the shift to working from home, security and how employees access company resources are even more top of mind for companies. While application use has accelerated and enabled employees to be productive remotely, attackers are looking at leveraging application-based attacks to gain unwarranted access to valuable data in cloud services. While you may be familiar with attacks focused on users, such as email phishing or credential compromise, application-based attacks, such as consent phishing, is another threat vector you must be aware of. We wanted to share one of the ways application-based attacks can target the valuable data your organization cares about, and what you can do today to stay safe.


NOTEWORTHY

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

Classic usage and popularity reports are in the process of being removed and will no longer be available after August 7, 2020. Instead, users will be able to find site usage data through the modern Site Usage report. The data that’s represented in the modern Site Usage report includes data from both classic and modern sites. The data from the classic popularity reports will not be available after August 7, 2020. If it’s required, you can download and save historical data from these reports before August 7, 2020.

Modern business process is essential for transforming organizational productivity in Microsoft 365. Since the release of SharePoint workflows, Microsoft has evolved workflow orchestration to not only encompass SharePoint, but all the productivity services you use with Microsoft 365 and beyond. Microsoft Power Automate connects to all Microsoft 365 services and over 220 services to let an enterprise build custom workflows. With the continued investment in Power Automate as the universal solution to workflow, Microsoft is retiring SharePoint 2010 workflows. For customers using SharePoint 2010 workflows, we recommend migrating to Power Automate during 2020 to maintain continuity in any business process. Starting August 1st, 2020, SharePoint 2010 workflows will be turned off for newly created tenants. Starting November 1st, 2020, Microsoft will begin to remove the ability to run or create SharePoint 2010 workflows from existing tenants. | Resource: SharePoint 2010 Workflow Retirement

When new files are added to SharePoint or OneDrive in Microsoft 365, it takes a while for them to be crawled and indexed. It takes additional time for the Office Data Loss Prevention (DLP) policy to scan the content and apply rules to help protect sensitive content. If external sharing is turned on, sensitive content could be shared and accessed by guests before the Office DLP rule finishes processing. Instead of turning off external sharing entirely, you can address this issue by using a new PowerShell cmdlet. The cmdlet prevents guests from accessing newly added files until at least one Office DLP policy scans the content of the file. If the file has no sensitive content based on the DLP policy, then guests can access the file. If the policy identifies sensitive content, then guests will not be able to access the file. It is worth mentioning that we have the scan performance much better so that external users do not have to wait long before accessing a non-sensitive file. In 95% of the cases the entire process should be done in less than 5 minutes. | Resource: Mark new files as sensitive by default

The Workplace Analytics team is excited to announce our feature updates for July 2020. (1) Updated Business continuity report – This report now appears in the Microsoft Productivity Score area of the M365 admin center. It is available to any M365 customer tenant that has at least 100 active M365 users. Microsoft admins can access the report and they can share it with their business leaders. In addition, if you’re an admin or a senior leader, the Business continuity report helps you understand how Workplace Analytics can help you learn and do more. Selecting Take action on any of these reports opens a pane that describes both general best practices and the benefits of diving deeper into information that Workplace Analytics can provide. (2) New organizational network analysis person-to-person query and metrics – Workplace Analytics now offers a new organizational network analysis (ONA) query and two new accompanying metrics. Measuring the quality, or strength, of an employee’s connections can help improve organizational functioning in various ways. (3) Increased number of non-global partitions – Based on feedback from multiple customers, we are now increasing to ten the number of non-global partitions, each of which can contain 10,000 licensed users. This feature is available to customers who have a current engagement with Workplace Analytics Customer Solutions.

Office 365 Weekly Digest | 2020-24

Welcome to the June 7 – 13, 2020 edition of the Office 365 Weekly Digest.

There were twenty-seven additions to the Office 365 Roadmap last week, including items for Teams, SharePoint, Lists, Microsoft 365 Admin, Office 365 Advanced Threat Protection (ATP), To Do, and Search.

A few sessions have been added for existing event series. A new Azure Active Directory Ask Microsoft Anything (AMA) session will take place on Tuesday, June 23rd at 9am Pacific. This week’s spotlight event is the “Enabling Remote Work at Microsoft: Teamwork and meetings” session on Thursday, June 18th at 10am Pacific.

Highlights from last week’s blog posts include the availability of custom backgrounds in Microsoft Teams, a look back at OneDrive updates in May 2020, information on what’s new in Microsoft 365 Compliance and Risk Management, and 11 security tips to help stay safe in the COVID-19 era.

Wrapping up the post are noteworthy items on recent updates for Workplace Analytics and MyAnalytics, expanded migration services from Microsoft FastTrack, and a compilation of answers to frequently asked questions about device-based Conditional Access.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Lists: new ‘Integrate’ drop-down menu – powered by SharePoint64869July CY2020Added: 08 June 2020
Status: In development
App / Service: Lists
As part of updating the command bar at the top of Microsoft Lists, we are introducing a new top-level menu item: ‘Integrate.’ This is the home for features that help extend list experiences. To start, existing command buttons for Power Apps and Power Automate will move into Integrate – as they are integrated technologies and experiences.
Microsoft Lists: visual updates for Quick Edit64871June CY2020Added: 08 June 2020
Status: In development
App / Service: Lists
When in Quick Edit, we are introducing a number of new and refined user interface updates. You’ll see new grid lines, an improved on-hover experience when using your mouse around the grid, themed color bars on the side of list items – including error messaging, a “Create New Item” button at the bottom of quick edit for creating new items inline, and updated column header drop-downs.
Acronyms answers with Microsoft Search are coming to SharePoint and Office.com64865June CY2020Added: 08 June 2020
Status: Rolling out
App / Service: Search
We are increasing the number of participants who can be viewed simultaneously on the Teams meeting stage from 4 to 9.
SharePoint lists and libraries: Sticky column in Quick Edit64866June CY2020Added: 08 June 2020
Status: In development
App / Service: SharePoint
As users scroll horizontally across a list in Quick Edit mode, the far-left column remains in place – improving context while viewing and editing.
SharePoint lists and libraries: Fixed row height in Quick Edit64867June CY2020Added: 08 June 2020
Status: In development
App / Service: SharePoint
When in Quick Edit, you will see a new layout option “Fixed Height” within the view drop-down menu. This layout will adjust the height of all rows in the list or library to the same height to optimize the vertical spacing.
SharePoint lists and libraries: updated Quick Edit row selection64868June CY2020Added: 08 June 2020
Status: In development
App / Service: SharePoint
When in Quick Edit, people will see an updated way for selecting single or multiple items in a list or files in a library. This selection update supports existing copy/paste and drag-to-fill, applicable to multiple rows when using shift+selection. This, too, improves navigating and interacting with a list or library via keyboard key strokes.
SharePoint lists and libraries – Improved Image columns64872August CY2020Added: 08 June 2020
Status: In development
App / Service: SharePoint
Upload a new image – including mobile camera support. You can add a new Image column to lists and libraries. When creating or editing items in that list or library, you can upload an image for that list item of file.
Microsoft Teams: Safe Transfer64779July CY2020Added: 10 June 2020
Status: In development
App / Service: Teams
Teams users will be able to transfer a call safely, between Teams and Skype For Business. If the target user does not answer the call, it will ring back to the transferrer. The person transferring the call must be a Teams user. The person the call is being transferred to must be either a Teams or Skype for Business user in the same tenant or in a federated tenant.
Microsoft Teams: Tagging by Shifts64972July CY2020Added: 10 June 2020
Status: In development
App / Service: Teams
Tagging by shift connects you to the right people faster. This new feature automatically assigns users with tags matching their schedule and shift group name from the Shifts app in Teams.
We’re updating SharePoint Online search query volume limits when using app-only authentication64963August CY2020Added: 10 June 2020
Status: In development
App / Service: SharePoint
When this change is implemented, queries using the Site.Read.All permissions level or greater will be throttled at 25 QPS. The search query will return with a 429 response and you can simply retry the query. When waiting for 429 recovery, you should ensure to pause all search query requests you may be making to the service using similar app-only permission. Making additional calls while receiving throttle responses will extend the time it takes for your app to become unthrottled. As we scale our system, we realize the importance of hardening the system to run it efficiently and also to protect the system and hence this change. This change is expected to rollout beginning August 2020 into the Fall of 2020.
Working on multiple pages now gets more convenient in Visio for the web55725July CY2020Added: 11 June 2020
Status: In development
App / Service: Visio
Multi-page operations is easier in Visio for the web. You can now drag pages and position them anywhere in your file. There is also a page navigation list, which will give you an one-shot view of all the pages in the current file and can be used to navigate non-sequentially through the pages. Also, you can create a copy of any existing page or insert a blank page anywhere in your file.
Office 365 Advanced Threat Protection: Mail Flow Status Summary Report64907July CY2020Added: 11 June 2020
Status: In development
App / Service: Office 365 ATP
We’re working on a way for you to see how much mail was caught by various layers of our filtering stack. This report will allow customers to see how messages pass through the different layers of protection that we offer.
Office 365 Advanced Threat Protection: Mail Latency Summary Report64908July CY2020Added: 11 June 2020
Status: In development
App / Service: Office 365 ATP
We’re adding a report that will show the time it takes for messages to traverse the full filtering stack, including detonations.
Office 365 Advanced Threat Protection: Enhancements to the Threat Protection Status Report64912July CY2020Added: 11 June 2020
Status: In development
App / Service: Office 365 ATP
The additions to the Threat Protection Status Report will help educate customers about the effect their configurations have on their security posture. We’re adding an Override Allows view on the Threat Protection Status report to show customers threats that were allowed in due to configurations they’ve made, allowing customers to evaluate the effectiveness of their configuration and address any unintentional gaps in their protection.
Microsoft 365 Admin center: Exchange Online Basic Authentication Settings65007July CY2020Added: 11 June 2020
Status: In development
App / Service: Microsoft 365 Admin, Exchange Online
We are adding Exchange Online Basic Authentication settings to Microsoft Admin center. This will enable an administrator to easily disable Basic Authentication within their tenant.
Microsoft Information Protection: Using sensitivity labels in Microsoft Teams, Microsoft 365 groups, and SharePoint sites64965June CY2020Added: 11 June 2020
Status: In development
App / Service: Microsoft Information Protection
When you create sensitivity labels in the Microsoft 365 compliance center, you can apply them to the following containers: Microsoft Teams sites, Microsoft 365 groups (formerly Office 365 groups), and SharePoint sites. The following apps and services support the new sensitivity labels for Microsoft 365 groups: SharePoint Teams Admin centers: SharePoint Azure Active Directory(AAD) Security & Compliance Outlook for the web Outlook for the Mac Outlook desktop app for Windows Outlook mobile app for Android and iOS Forms Stream.
Microsoft Teams: Teams meetings background effects and policy administration for GCC, GCC High, and DoD tenants65009June CY2020Added: 11 June 2020
Status: In development
App / Service: Teams, Gov
We are building upon the heavily popular background effects feature in Teams meetings with custom upload capabilities. This new feature in Teams allow meetings attendees to customize their background by uploading their own images. As part of this we are enabling tenant administrators to assign a user-level policy to control how users engage with background effects in Teams meetings. Options include: offer no filters; background blur only; use background blur and default provided images; and all, which includes the ability for users to upload their own custom images. This applies to GCC, GCC High and DoD tenants.
“Integrated apps” in the Microsoft 365 admin center Settings page is being changed to “User consent to apps”64478June CY2020Added: 11 June 2020
Status: In development
App / Service: Microsoft 365 Admin
We’re changing the name for the “Integrated apps” setting on the Settings > Org settings page in the Services tab to better reflect what policies admins can manage in the setting.
Microsoft To Do: Support for Sharing Personal Lists64658June CY2020Added: 12 June 2020
Status: In development
App / Service: To Do
Microsoft To Do will now allow you to share lists from personal to work accounts.
Microsoft To Do: List Prediction64659July CY2020Added: 12 June 2020
Status: In development
App / Service: To Do
As you add tasks, Microsoft To Do will suggest what list, the task should go to.
Microsoft 365 Admin Center: Usage Report in DoD tenants64906July CY2020Added: 12 June 2020
Status: In development
App / Service: Microsoft 365 Admin, DoD
A set of usage reports will be available for DoD tenants. The reports that will be available are: Microsoft 365 Groups, SharePoint user activity, Email activity, Email app usage, Office activation report, Mailbox usage report, OneDrive for Business user activity report, Microsoft Teams user activity report, Microsoft Teams device usage report, Microsoft 365 active users report.
Microsoft Teams for RealWear65038July CY2020Added: 12 June 2020
Status: Rolling out
App / Service: Teams
FirstLine Workers using RealWear HMT-1 and HMT-1Z1 can now collaborate with a remote expert using video calling on Teams. Through a voice-controlled user interface, Teams for RealWear allows field workers to remain 100% hands-free while maintaining situational awareness in loud and hazardous environments. By showing what they see in real-time, field workers can accelerate the time to resolve issues and reduce the risk of an expensive downtime.
Microsoft 365 admin center: Business Continuity Report added to Microsoft Productivity Score65035June CY2020Added: 12 June 2020
Status: In development
App / Service: Microsoft 365 Admin
A new business continuity report will be made available in Microsoft Productivity Score. This report will provide visibility and insights into how collaboration norms have changed due to the recent global shift to working remotely. Organizations that are part of the Productivity Score preview and have at least 100 users will get this report.
Microsoft To Do: Support for Outlook Categories in To Do64657July CY2020Added: 12 June 2020
Status: In development
App / Service: To Do
If you have categorized your Outlook emails, those categories will also be available in the To Do web app.
Microsoft Teams: Push-to-talk voice communications57157July CY2020Added: 12 June 2020
Status: In development
App / Service: Teams
Microsoft Teams, will provide instant voice communication using push to talk.
Microsoft Search is coming to Windows 10 with Microsoft 36564994September CY2020Added: 12 June 2020
Status: In development
App / Service: Search
Microsoft Search is an enterprise search experience in Microsoft 365 that increases productivity and saves time by delivering more relevant search results for your organization. Get blazing fast search for people, bookmarks, locations, and Q&A in Windows search. With Microsoft Search in Windows, you can now get answers across both work and web integrated into the search panel.
Advanced eDiscovery: Direct download export65004Q3 CY2020Added: 12 June 2020
Status: In development
App / Service: Office 365
We’re eliminating the need to use the Azure Storage Explorer to download exported content from a review set in Advanced eDiscovery. We’re moving to a model where content is downloaded directly through a web browser. After an export is completed, an eDiscovery manager can download a single zip file from the Exports tab in the review set.

UPCOMING EVENTS

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

When: Monday, June 15, 2020 at 10:00am PT | Join our experts from Core Services Engineering and Operations (CSEO) organization for this informative session where they will answer frequently asked questions around how VPN, modern device management, and Zero Trust come together to deliver a world class remote work platform. During this webinar, our experts will discuss our infrastructure design and the device management we have deployed to support remote and hybrid work. They will also go into detail around our Zero Trust security framework.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Tuesday, June 16, 2020 at 8:00am PT | Learn how IT can enable Microsoft Teams capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Agenda: (1) Automated team and policy provisioning strategies, (2) School Data Sync, and (3) Programmatically interacting with Teams. Note: You can also find this session, and more, on-demand here.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

When: Tuesday, June 16, 2020 at 9:00am PT | We are very excited to announce a Microsoft Teams ‘Ask Microsoft Anything’ (AMA) specific to Teams for Education! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Join in the Microsoft Teams AMA space, and add the event to your calendar. We look forward to seeing you there!

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to interpret Azure AD logs, integrate with your SIEM tools, and gather insights about your Azure AD service.

Many organizations leverage a variety of apps and tools to get their work done. Often installed and managed separately, this requires a user to continually switch context/applications as they navigate their daily activities. Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need from a single interface. With over 300 out-of-the-box applications available (and growing), you’re sure to find an app, or two, you can begin using today in Teams.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

When: Thursday, June 18, 2020 at 10:00am PT | After moving to Microsoft Teams last year, Microsoft employees rely on Teams as a central hub for chat, calls, meetings, and collaboration. When it became essential for employees to work from home, this foundation made the transition easier. Join Microsoft experts from Core Services Engineering and Operations (CSEO) as they answer questions about how Teams fosters collaboration, how CSEO upgraded Microsoft employees to Teams, and how Microsoft uses Teams to power inclusive, modern meetings.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, June 23, 2020 at 8:00am PT | Microsoft Teams allows up-to 250 students and educators to meet online for free. There are many reasons why schools may need to leverage remote communication tools to function. Whatever they may be, Microsoft Teams for Education makes connecting virtually seamless for members of any school, college or university. This webinar is designed to help first time users of Microsoft Teams get started hosting online meetings with their students. This webinar is for educators who need to create an persistent online space for their class: (a) Classrooms, (b) Lectures & courses, and (c) Module course groups. Note: You can also find this session, and more, on-demand here.

When: Tuesday, June 23, 2020 at 9:00am PT | We are very excited to announce a Microsoft Teams ‘Ask Microsoft Anything’ (AMA) for Azure Active Directory! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Join in the Azure AD AMA space, and add the event to your calendar. We look forward to seeing you there!

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, June 23, 2020 at 10:00am PT | Having 100% of Microsoft’s intranet portals moved to SharePoint in Microsoft 365 has contributed to our seamless transition to a work-from-home environment. Join Microsoft experts from Core Services Engineering and Operations (CSEO), Corporate Communications, and the SharePoint product group as they answer questions about how we managed the massive migration to SharePoint in Microsoft 365. They will discuss what it took to create an intelligent intranet for 220,000 users, how SharePoint keeps employees connected, and how simple it is for them to create, and update intranet portals, so information is accessible and easy to find.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to assess and implement a modern approach to a secure your organization identities with Azure AD.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, June 25, 2020 at 10:00am PT | Now, more than ever, it is important for users to be able to access files from any location and on any device. Join Microsoft experts from Core Services Engineering and Operations (CSEO) and the SharePoint product group as they answer questions about our cloud-first file management strategy, using Known Folder Move to redirect employees files to OneDrive for Business, multi-geo capabilities in OneDrive for Business that help keep data compliant with regional data residency requirements, and nurturing collaboration with Microsoft Teams, SharePoint, and Yammer.

When: Tuesday, June 30, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.


BLOG ROUNDUP

Video capabilities, once a nice to have, have become a critical component of collaborative work. In fact, when the world moved to remote work earlier this year, Microsoft Teams customers turned on video in Teams meetings two times more than they did before many of us began working from home full-time. We also saw total video calls in Teams grow by over 1,000 percent in the month of March. These trends, along with daily conversations with customers navigating remote collaboration, inspired us to accelerate new features to customize your video experiences and make meetings more productive, comfortable, and fun. We are announcing the rollout of new custom background effects in Teams, along with new features in the free version of Teams. It’s all about enabling you and your team to work productively, collaboratively, and with everyone’s well-being in mind. Let’s get into the details.

The OneDrive team is hard at work to maintain service uptake as well as roll out features to provide quality product performance and experience. Here are the latest functionalities that landed in production in the month of May-2020. Updates to sharing links that block download – We are expanding the list of supported file types that users can create block download links for. This update includes support for PDF files, Images, Audio, and other non-text and non-video file types. Open in “Review mode” in Word Online – Users can now choose to share Word documents with the new “Open in Review mode” option. When enabled, recipients can only open the Word file in the Word web app with the “Reviewing” mode enabled. While in Reviewing mode, users can suggest changes (using the track changes feature) and make comments but they may not make edits that can’t be tracked. Owners of the document have the option to accept or reject the suggestions made by the recipient. | Related: Top 4 tips to protect your remote workforce with data compliance in OneDrive

The COVID-19 pandemic has changed our daily routines, the ways we work, and our reliance on technology. Many of us are now working remotely, students are attending classes virtually, and we’re relying more on social media and social networks to stay connected as we define what our new normal looks like. As we spend more time online, it’s important to remember that the basics of online safety have not changed. These guidelines provide a strong foundation for digital security, but as we think about the “new normal” and how the internet is woven into the fabric of our lives, extra steps may be necessary to further reduce risk. So, in addition to the security policies implemented by your work or school, here are a few more practices we recommend you—and your family and friends—adopt to further increase personal cybersecurity resilience. These practices are divided into four categories: (1)  Keep devices secure and up to date, (2) Secure your identity, guard your privacy, (3) Protect business data while at home, and (4) Be aware of phishing and identity scams.

The world has dramatically changed over the past three months. As Satya shared in our recent quarterly earnings, we have seen two years’ worth of digital transformation in two months. With that significant amount of rapid change, it’s more important than ever to make sure your business-critical data is kept private and secure while ensuring you remain compliant with privacy laws and regulations. As the world continues to adjust, many of the customers I’ve been talking with lately have started to focus on cost optimization—how to do more with what they already have or even consolidate the number of systems they have to maintain. Within Microsoft 365 Compliance, we have been working alongside many of you to help you through the crisis, as well as continue to evaluate the implications of tech decisions on security, privacy, and compliance. With that in mind, here’s a summary of some of the investments we’ve made in the last two months in Microsoft 365 Compliance to help you to get the most out of Microsoft 365 and take a more integrated approach to secure, protect, and manage your data, while mitigating risk. These investments are across four categories: (1) Data protection, (2) Data governance, (3) Compliance and security in Microsoft Teams, and (4) Managing insider risk and maintaining your culture.


NOTEWORTHY

The Workplace Analytics team is excited to announce our feature updates for June 2020. A Power BI dashboard is a set of visualizations in Power BI that provide information about a particular workplace theme. This month, we have released four Power BI dashboards:  (1) Influence insights – gain insights into influencers – people who are well connected in your company, (2) Teams insights – highlights where a shift to remote work could have the largest impact and help leaders understand where they might use tools and processes to support and sustain new ways of working, (3) Collaboration assessment – highlight collaboration patterns for different groups and organizational levels and to identify opportunities for improvement, and (4) Collaboration tracker – helps analysts track changes in collaboration over time.

It has never been more important than now to focus on your own and your co-workers’ wellbeing. As mentioned in this blog post, increased demands placed on our work and personal lives due to remote work are leading to increased after-hours collaboration and longer workdays. To support our users’ sense of wellbeing, we are pleased to share the rollout of the following features: (1) Delay Delivery Inline suggestion in Outlook, (2) Set Lunch Hours with MyAnalytics Insights Outlook add-in, and (3) Plan your time away with MyAnalytics Insights Outlook add-in. The Delay Delivery inline suggestion is now available for MyAnalytics users with an M365 E5 license and will soon be available to all MyAnalytics users. The Set Lunch Hours feature is now available for all MyAnalytics users. Plan your time away insight is currently rolling out to all MyAnalytics users.

FastTrack has helped thousands of organizations—from 500 users to over 900,000 users—successfully migrate to Microsoft 365, and we’ve moved over 26 petabytes of data for some of the world’s largest organizations across a variety of industries. By having FastTrack perform your Microsoft 365 migration, you can lower the impact on your IT department by giving your team more time to handle other critical tasks. FastTrack has best practices and organizational excellence that can help accelerate your migration to Microsoft 365. FastTrack has expanded our service and we now offer support for the following migrations: (1) Google Drive to SharePoint team sites, (2) Google Shared Drives to SharePoint team sites and/or OneDrive for Business, (3) Dropbox to OneDrive for Business and/or SharePoint Online. Microsoft FastTrack assists with planning and migrating data to Microsoft 365, for tenants with 500 or more seats, at no additional cost. For more information, refer to the FastTrack data migration service description.

We’re back with another mailbag, this time focusing on your common questions regarding device-based Conditional Access scenarios. Lately, we’re seeing more customers implementing device-based Conditional Access (a way of configuring Conditional Access policy) and Hybrid Azure AD Join to enable secure remote work. Our Azure AD Devices team would like to share best practices and tips that we’ve assembled while working closely with customers. | Related: “Why are my users not prompted for MFA as expected?”

Office 365 Weekly Digest | 2020-21

Welcome to the May 17 – 23, 2020 edition of the Office 365 Weekly Digest.

As a result of Microsoft Build 2020, thirty-two features were added to the Office 365 Roadmap last week, including items for the new Lists app, Teams, SharePoint, OneDrive, Outlook (web), Groups, and Office 365 Admin.

There is one new event, the “Galactic Collaboration Summit” on Tuesday, June 2nd and Tuesday, June 9th. Additional June sessions for existing event series are also now available. The spotlight event of the week is the “Microsoft 365 Virtual Marathon, which is a free, online training event running on Wednesday, May 27th and Thursday, May 28th.

Information on releases from Build 2020 are the focus of last week’s blog posts, such as numerous updates for Microsoft Teams, the announcement of Microsoft Lists, and details on enhanced programs to help Microsoft 365 admins verify third-party apps. Details on a brand new capability to sync Message Center posts to Planner and upcoming changes to the SharePoint default site themes are also included.

Noteworthy item highlights from last week are the new Deployment Acceleration Guide for Microsoft Information Protection and Compliance, enhancements to the Business Continuity Dashboard, how to troubleshoot Out of Office replies, and guidance on provisioning mailboxes in Exchange Online when in Hybrid.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
[iOS] Teams Mobile On-Demand Chat Translation63227June CY2020Added: 18 May 2020
Status: In development
App / Service: Teams – iOS
Inline message translation will ensure that every worker in the team has a voice and facilitate global collaboration. With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat. This feature will now be available on iOS.
Android On-Demand Chat Translation63226May CY2020Added: 18 May 2020
Status: In development
App / Service: Teams – Android
Inline message translation will ensure that every worker in the team has a voice and facilitate global collaboration. With a simple click, people who speak different languages can fluidly communicate with one another by translating posts in channels and chat. This feature will now be available on Android.
Microsoft Teams: Third-party single sign-on (SSO) for apps in Teams59369May CY2020Added: 18 May 2020
Status: In development
App / Service: Teams
End users will soon be able to enjoy the benefits of Azure Active Directory Single Sign-On (SSO) for supported Teams apps on both desktop and mobile. After they’re signed into Teams, users won’t have to sign in again on apps that integrate with single sign-on for both desktop and mobile. Developers will also enjoy a simplified authentication process through a single API call.
Simplified way to manage your channel notification settings64139June CY2020Added: 19 May 2020
Status: Rolling out
App / Service: Teams
Through the teams and channels list or from the channel header, the users can quickly manage their notification settings by the means of a new fly-out design. Users can turn on all activity on or off with a single click or diving deep into custom to set their preferred permutations.
[Teams Mobile Clients] Organization allowed accounts configuration for Teams64143June CY2020Added: 19 May 2020
Status: Rolling out
App / Service: Teams
Teams for iOS and Android now provides Teams administrators with the ability to push allowed account configurations to Teams. These configurations will work with any mobile device management provider that uses managed app configuration channels (for iOS) and the Android enterprise channel (for Android). The devices must be managed for this allowed account configuration to work.
Microsoft Lists: home page – built on SharePoint64160June CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
The Microsoft Lists home page is your home for all your lists across Microsoft 365. You can start a list easily from scratch or with ready-made templates. Create new lists and access ones recommended to you, plus see all your favorited and recent lists – on the web. People will see the new Lists app icon in the Microsoft 365 app launcher that will then take them to the Microsoft Lists home page.
Microsoft Lists: rules – built on SharePoint64163June CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Create simple if/then rules based on changes to list information to set reminders and send notifications.
Microsoft Lists: sharing – built on SharePoint64164June CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Share entire lists, or individual list items, to individuals or groups with view or edit and the ability to manage access by expiration and password protection.
Microsoft Lists: ready-made templates – built on SharePoint64166June CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Create a new list from ready-made templates that accelerate list creation, structure, forms and flows. There will be 8 templates at initial launch: Issue tracker, New hire checklist, Event itinerary, Business trip approvals, Team evaluations, Asset tracker, Project planning, Social media calendar.
SharePoint lists and libraries: Bulk edit your list items and file properties in the form64228June CY2020Added: 19 May 2020
Status: In development
App / Service: SharePoint
People will be able to select multiple items and edit their list items or documents properties all at once in the default form.
SharePoint lists and libraries: Save a view in Quick Edit64229June CY2020Added: 19 May 2020
Status: In development
App / Service: SharePoint
People can save their view in Quick Edit for any list or document lib in SharePoint for Microsoft 365. When a person saves a view in Quick Edit, the list or library will always render in quick edit for easy inline editing.
SharePoint lists and libraries: Open a list or document library item within the view form from Quick Edit64230June CY2020Added: 19 May 2020
Status: In development
App / Service: SharePoint
Users will see their list and document library view forms inside of the Quick Edit experience.
SharePoint lists and libraries: Quick Edit page size expanding from 30 items to 10164231June CY2020Added: 19 May 2020
Status: In development
App / Service: SharePoint
People will now see up to 100 items per page on their document library or list when using Quick Edit.
SharePoint lists: Create a new list item via a form in Quick Edit64232June CY2020Added: 19 May 2020
Status: In development
App / Service: SharePoint
Users will see the “New” button on their command bar in lists when they are in Quick Edit to create new items via the default form.
Outlook on the web: In-product notification of full inbox64275June CY2020Added: 19 May 2020
Status: In development
App / Service: Outlook – Web
When a user reaches 90% of their inbox capacity, Outlook will show a message on the bottom left (down on the left nav or folder column) warning the user and linking to the settings where they can address this.
Update to sharing links that block download64278May CY2020Added: 19 May 2020
Status: In development
App / Service: OneDrive
We are expanding the list of supported file types that users can create block download links for. This update includes support for PDF files, Images, Audio, and other non-text and non-video file types.
Settings Gear on your Activity Feed64135May CY2020Added: 19 May 2020
Status: Rolling out
App / Service: Teams
Users can now directly access activity feed and notification setting from the feed left rail by the means of a settings gear.
Microsoft Lists: mobile app (iOS) – built on SharePoint64161Q1 CY2021Added: 19 May 2020
Status: In development
App / Service: Lists
Access all lists you own and that have been shared with you – all on the go. You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after.
OneDrive: Sync reports64289Q1 CY2021Added: 19 May 2020
Status: In development
App / Service: OneDrive
Ability to monitor the heath of OneDrive sync app across your organization.
Microsoft Lists: forms customization – built on SharePoint64165Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Adjust what information shows on the out-of-box forms and include custom header and footer imagery and information.
Microsoft Lists: calendar view – built on SharePoint64167Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Visualize any list with items that use date column information in a calendar view.
Microsoft Lists: sticky first column – built on SharePoint64168Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: OneDrive
As you scroll left and right, the first column of your list remains in place; similar to the sticky header that is already a part of Lists.
Microsoft Lists: comments – built on SharePoint64169Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Add a comment on a list or list items, including @mention capabilities to draw a person’s attention.
Microsoft Lists: Lists app in Microsoft Teams- built on SharePoint64162Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: Lists
Team members will be able to both create new lists and add existing ones as tabs in Teams’ channels. The new Lists app in Microsoft Teams can be accessed by clicking “+” to add a new tab, and then select “Lists” to get started.
Outlook on the web: Admin control to remove the option to search for GIFs when composing a message64237Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: Outlook – Web
We are providing admin controls to remove the option for users to search and insert a GIF using the native controls in the ribbon.
Taxonomy service Graph APIs64185Q4 CY2020Added: 19 May 2020
Status: In development
App / Service: Office 365
New Graph APIs that allow developers to work directly with Managed Metadata Services, which provides a common taxonomy for tagging and classifying content across Microsoft 365.
Office 365 Groups are being renamed to Microsoft 365 Groups64336June CY2020Added: 20 May 2020
Status: In development
App / Service: Groups
To reflect the fact that Office 365 Groups power collaboration across Microsoft 365, Office 365 Groups will become Microsoft 365 Groups. These changes will happen over time and will be reflected in all the connected endpoints over the upcoming quarters.
Microsoft Teams: new lobby setting: only the organizer joins the meeting directly64343June CY2020Added: 20 May 2020
Status: In development
App / Service: Teams
A new lobby setting is coming to Teams Meeting Options. We are adding “Only me” as an option to the “Who can bypass lobby?” setting. Once enabled, only the organizer will be able to join the meeting directly. Everyone else, including people from within the same organization, will be sent to the lobby.
Power BI: Excel data types from Power BI57141June CY2020Added: 21 May 2020
Status: In development
App / Service: Excel, Power BI
Using data types in Excel, you can quickly retrieve data from featured tables in Power BI and load it in the Excel grid. Discover available tables in Excel’s data types gallery and analyze your data in a familiar and simple way.
Power BI: PivotTables from Power BI Datasets63806June CY2020Added: 21 May 2020
Status: In development
App / Service: Excel, Power BI
You can create PivotTables in Excel that are connected to datasets stored in Power BI with a few clicks. Doing this allows you get the best of both PivotTables and Power BI. Calculate, summarize, and analyze your data with PivotTables from your secure Power BI datasets.
Office What’s New management card available for Microsoft 365 admin center64337June CY2020Added: 21 May 2020
Status: In development
App / Service: Office 365 Admin
Global or Office Apps administrators can select which new items to display in their end-users’ Office desktop applications’ “What’s New” section of Help. The Office What’s New Management card will be available in the Microsoft 365 admin center.
Microsoft Teams: live captions in Teams meetings for GCC tenants64368June CY2020Added: 21 May 2020
Status: In development
App / Service: Teams, GCC
This feature enables meeting participants to view captions during a Teams meeting. Supported spoken languages in 1st release: English. Note this release is for our GCC tenants, and does not yet include GCC High and DoD environments.

UPCOMING EVENTS

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

When: Tuesday, May 26, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Wednesday, May 27, 2020 – Thursday, May 28, 2020 | Microsoft 365 Virtual Marathon is a free online, 36-hour event happening May 27-28, 2020. We will have sessions going the whole time with speakers from around the globe. This event is free for all wanting to attend. Come join us as we talk about the many different pieces of Microsoft 365 including Azure. Microsoft 365 Virtual Marathon is a joint effort with SPC and members of the Office 365 community. There will be keynotes from key Microsoft employees and sessions from thought leaders and members of the community from around the world.

When: Wednesday, May 27, 2020 at 9:00am PT | On May 12 we made an announcement about modernizing of servicing Microsoft 365 Apps (formerly known as Office 365 ProPlus). Learn more about these announcements, and discuss any other questions you have about deploying Microsoft 365 Apps with the Microsoft 365 Apps experts. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Join in the Microsoft 365 Apps AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

When: Wednesday, May 27, 2020 at 10:00am PT | During this webinar, you’ll learn how Microsoft automated the upgrade to Office 365 ProPlus using System Center Configuration Manager. You’ll also hear our experts talk about how we used update channels in Office 365 to specify our cadence for delivering Office updates to users.

Many organizations leverage a variety of apps and tools to get their work done. Often installed and managed separately, this requires a user to continually switch context/applications as they navigate their daily activities. Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need from a single interface. With over 300 out-of-the-box applications available (and growing), you’re sure to find an app, or two, you can begin using today in Teams.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, June 2, 2020 at 8:00am PT | Microsoft Teams allows up-to 250 students and educators to meet online for free. There are many reasons why schools may need to leverage remote communication tools to function. Whatever they may be, Microsoft Teams for Education makes connecting virtually seamless for members of any school, college or university. This webinar is designed to help first time users of Microsoft Teams get started hosting online meetings with their students. This webinar is for educators who need to create an persistent online space for their class: (a) Classrooms, (b) Lectures & courses, and (c) Module course groups. Note: You can also find this session, and more, on-demand here.

When: Tuesday, June 2, 2020 & Tuesday, June 9, 2020 | The Galactic Collaboration Summit is about to hit warp speed 10, to help you explore a Milky Way Galaxy full of sessions. Set your phasers on fun, to learn, and engage! Jeff “Captain” Teper (CVP, Microsoft) will be giving a keynote that’ll be out of this world, plus Microsoft speakers delivering breakout sessions among thought leaders and members of the community from around the world. The Galactic Collaboration Summit has something for everyone in all reaches of the Microsoft 365 galaxy: far, far away. You’ll find no star or cluster uncharted: modern workplace, remote working and distance learning topics on Microsoft’s technologies, such as Microsoft 365, Microsoft Teams and SharePoint, Microsoft Azure topics relevant to the modern workplace, as well as different Business App topics (Power Apps, Logic Apps, Power Automate, Planner, Yammer), and more.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, June 3, 2020 at 9:00am PT | We are very excited to announce a Microsoft Teams ‘Ask Microsoft Anything’ (AMA) for Windows Autopilot! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. The Microsoft Endpoint Manager team will answer questions and help you more easily set up and configure Windows 10 devices so end users can work productively (and securely) from anywhere. Questions about things like: (1) Using Windows Autopilot with user-owned devices, (2) Using Windows Autopilot to upgrade your Windows 7 devices to Windows 10, (3) Deploying applications with Windows Autopilot, and (4) your question here! Join in the Microsoft Endpoint Manager AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

When: Tuesday, June 9, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, June 16, 2020 at 8:00am PT | Learn how IT can enable Microsoft Teams capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Agenda: (1) Automated team and policy provisioning strategies, (2) School Data Sync, and (3) Programmatically interacting with Teams. Note: You can also find this session, and more, on-demand here.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Last week was Microsoft Build, and for the first time we held our annual developer conference entirely online. In this era of remote everything, technology is enabling us to keep providing experiences like Build even though we can’t meet in person. As CEO Satya Nadella put it recently, “We’ve seen two years’ of digital transformation in two months.” And as a company, we are so excited to translate what we’ve learned into new features and enhancements that help our customers stay productive and connected. At a moment when we’re all adapting to an evolving reality, these experiences are designed to enable you to keep work moving, no matter what. At Build, we announced new features and capabilities in Microsoft Teams, Fluid Framework, Project Cortex, Outlook and Edge and introduced the new Microsoft Lists app. They represent the latest innovations in our ongoing effort to build tools that enable our customers to stay connected and productive from everywhere.

Related:

The Message center in the Microsoft 365 admin center is designed to help you keep track of upcoming changes to Microsoft 365, including new and changed features, planned maintenance, and other important announcements. It’s where we post official announcements to help you take a proactive approach to change management. Each post provides you with a high-level overview of planned changes along with links to detailed information to help you prepare for and manage the change. To help you navigate the myriad of information that arrives in the Message center, and more importantly, to help you decide whether or not to act on the information, we are introducing the ability to sync your message center to Microsoft Planner. This feature will be entering Targeted Release in mid-May 2020 and released to General Availability this summer and it will include the ability to choose which type of messages are sync’d and to sync messages on a set cadence.

Microsoft Teams has seen tremendous growth, with more people on Teams than ever. At Microsoft Build 2020, we announced many new capabilities in Microsoft Teams to continue to provide a rich canvas for developers to build, engage, and transform workflows. This allows Teams to address the full app development journey. These new capabilities make it easier to build and publish apps, improve IT admins’ ability to manage apps, enhance the end user experience, and facilitate connections with external audiences.

Related:

Over the last year, SharePoint has embraced the new Microsoft Office icons that were announced in late 2018.  A large part of this change is the transition of the SharePoint identity from blue to teal, signaling a shift in the identifying color scheme. In order to best embrace this shift, we are now working to complete an update from blue to teal across the product more broadly. Updating the SharePoint default theme from blue to teal is the final step to adopting the new SharePoint identity. With this update, you will see classic and modern SharePoint communication sites and team sites (new and existing) update to the teal theme if they have not been customized. A site is considered customized when a custom theme has been selected in the Change the look panel or customizations have been made for classic. This will not impact your sites in any way beyond changing colors from blue to teal as seen in the images below. All new sites from the time of change to teal will be created with teal as the default theme color. This change will happen for any communication site, regardless of modern or classic and for classic team sites. Any modern team site that is group connected will still be created in the existing color selection associated to the M365 group. Note: This update will not impact custom themes, settings, or the content and structure of sites. This update will only change the theme of new and existing sites that have not been customized. | Related: Now Live – SharePoint home sites: a landing for your organization in the intelligent intranet


NOTEWORTHY

The Microsoft Information Protection (MIP) and Compliance Customer Experience (CXE) team are part of M365 Security Engineering at Microsoft. We work with Microsoft’s largest enterprise customers to help them accelerate deployment of our features by providing deployment guidance and advisory services. An important part of our function is to gather customer feedback and present this back internally to the team to improve our MIP and Compliance products. We can’t work with every customer, so we have combined all these experiences into a deployment acceleration guide. This document  will guide our customers on their information protection and compliance journey, learn best practices and key benefits to help get the most out of their Microsoft 365 investments. Download the guide at https://aka.ms/mipc/dag.

Last month, the Workplace Analytics team released the Business continuity dashboard to provide you insights about the impact of shifting to remote work. We have listened to your feedback since that initial release, and we are excited to announce an update to this experience. With the new Business continuity dashboard, you are able to identify opportunities to improve remote work effectiveness, track the evolution of remote collaboration over time, and customize your report to suit your organization’s needs. With this release, the dashboard now includes: (1) New ways to customize and pivot insights in the report, (2) A simpler and clearer dashboard design, (3) A summary page highlighting five key focus areas for remote work improvement and best practice recommendations, and (4) Rolling average trend lines to track remote work impact over time.

Out of Office replies are also known as OOF replies or automatic replies. They are Inbox rules that are set in the user’s mailbox by the client. OOF rules are server-side rules, so the response is sent regardless of whether a client is running, or not. Out of Office replies can sometimes be a bit of a mystery to people; how do they work? What do you do if they don’t work? In this blog post, we will discuss the bits and pieces of Out of Office and some of the main reasons why an Out of Office (aka. OOF) reply might not get delivered to users. Note that while we are writing this from the viewpoint of an Exchange Online configuration, many of same things can be applied to on-premises configuration also.

In this blog post we will cover a very common scenario faced by customers who have moved all of their mailboxes from on-premises to the cloud. How do you create mailboxes directly in the cloud? The task might seem simple, but in support we see a fair amount of confusion around it. And there are certainly opportunities to do wrong things here! You have set up Exchange hybrid configuration with Exchange Online (EXO) and have started or even completed your mailbox migrations. At some point, you decide that you want to have new mailboxes created as EXO mailboxes instead of creating them on-premises (and then migrating them to Office 365). But you quickly learn that if you create on-premises users, allow them to sync, and then just license them for Exchange Online, you’ll be unable to manage the Exchange attributes because there is no mail-enabled user in the on-premises Exchange organization. If you’ve ever been in that position, this is the post for you. The process detailed in this post will enable you to correctly provision mailboxes in EXO.

Businesses worldwide are learning AI is incredibly useful to deriving insights from massive data sets and therefore helping reduce repetitive tasks; however, with that there is also the realization that is only half of the equation. The other half, is that of maximizing employee’s ability to take these AI-driven insights and use them in creative ways to solve challenges, identify opportunities, and democratize knowledge. It’s about empowering people to effectively use the time that’s freed up by AI taking on more repetitive tasks. This is precious time that can be spent with customers, collaborating with colleagues and focusing on professional development. With Microsoft 365, the world’s productivity cloud, we’re bringing world class productivity experiences across apps services. Thanks to new technologies like artificial intelligence (AI) and automation, we can build experiences across devices to connect organizations from the shop floor to the top floor. Through our deep learning models, we’re able to bring new, innovative experiences across the products you’re already using. | Related: Take Microsoft Search further with Microsoft Graph connectors | New capabilities coming to the Microsoft Graph

Office 365 Weekly Digest | 2020-18

Welcome to the April 26 – May 2, 2020 edition of the Office 365 Weekly Digest.

There were nine features added to the Office 365 Roadmap last week, including items for Teams, SharePoint, Outlook (Windows), and OneDrive.

The events keep coming! Numerous sessions for existing Teams-related event series have been added – even since last week’s post. New events added include Parts 5 & 6 of the “Enabling Remote Work with Microsoft 365” webinar series, a “Breakout Rooms in Microsoft Teams” webcast, and a “Microsoft Teams Security” webcast. This week’s spotlight event is the “Ask Microsoft Anything (AMA): Enable secure remote work with Azure Active Directory” at 9am Pacific on Wednesday, May 6th.

The end of the month means lots of posts about what’s new for April 2020, including Microsoft 365, Teams and SharePoint. In addition, there are details about new tools to help with secure remote work and a new feature in the Office Deployment Toolkit that allows for changes without updating the version.

Noteworthy items from last week include information on updates for MyAnalytics, Project on the web, and Outlook for Mac, as well as a look back at how Microsoft Teams was vital to the success of the recent NFL draft.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Fluent design coherence updates for SharePoint63777May CY2020Added: 28 April 2020
Status: In development
App / Service: SharePoint
Microsoft uses the Fluent design system to ensure a cohesive and accessible design for all Microsoft product users. Fluent will be applied to modern SharePoint which will result in some visual changes. You will notice larger and bolder typefaces, increased opacity for drop shadows, and rounded corners for square graphical elements.
SharePoint: Saved for later web part57810May CY2020Added: 28 April 2020
Status: In development
App / Service: SharePoint
New web part to display a user’s saved for later items, which can be added to any page or news post in SharePoint.
SharePoint site header updates63776May CY2020Added: 28 April 2020
Status: In development
App / Service: SharePoint
New options will become available to customize the branding of modern SharePoint sites. Site creators will be able to choose to show or hide the site title and will have additional configuration options for site logo – a square site logo thumbnail or a non-square site logo. Both changes will be reflected in the Site settings Change the look panel.
Tasks in Teams57213June CY2020Added: 29 April 2020
Status: In development
App / Service: Teams
Tasks for Information Workers in Teams – Tasks in Teams gives you a new unified view of your personal and assigned tasks within Teams. It consolidates your tasks across Microsoft To Do, Teams channels, Planner and Outlook. Users have smart views including tasks assigned to you, priority as well as the start or due date. Users can choose the view that works the best for them – list, boards, charts, schedules – to get things done.
Tasks for HQ and Firstline Workers in Teams – Tasks targeting, publishing and reporting. With the new Tasks experience in Teams, we are delivering several capabilities that will support new levels of team collaboration. Tasks targeting, publishing and reporting in Teams allows corporate and regional leadership to send task lists targeted to the relevant locations, such as specific retail stores, and track their progress through automatic real-time reports. Managers have tools to easily direct activities within their stores, and Firstline Workers have a simple prioritized list available via their personal or company-issued mobile device showing them exactly what to do next.
Outlook for Windows: Store settings in the cloud63037May CY2020Added: 30 April 2020
Status: In development
App / Service: Outlook – Windows
A new option found under General Cloud storage options that allows users to choose if they would like to store their Outlook settings in the cloud. This will enable a number of capabilities such as Privacy Settings and Focus Inbox to be consistent if they use Outlook on multiple computers and eventually Outlook on the web and mobile.
Add to OneDrive56384Q4 CY2020Added: 30 April 2020
Status: In development
App / Service: OneDrive
Add to OneDrive is the capability for customers to add shared folders alongside their own content which means that, instead of finding shared content based on who shared it and how someone shared it with them, users will be able to access the files they care about directly within their OneDrive.
Microsoft Teams: Announce when PSTN participants join/leave the meeting for GCC customers63834May CY2020Added: 01 May 2020
Status: In development
App / Service: Teams, GCC
Any user who schedules a Teams meeting will now see a new setting in Meeting Options page of a meeting to control the announcement sound when a PSTN/dial-in participant joins or leaves the meeting.
Microsoft Teams: Enable organizers to change lobby settings for PSTN meeting participants for GCC customers63833May CY2020Added: 01 May 2020
Status: In development
App / Service: Teams, GCC
Any user who schedules a Microsoft Teams meeting will now see a separate setting to control the lobby for PSTN participants in the Meeting Options page of a given meeting.
Office 365 ATP: External Email Forwarding Controls63831Q4 CY2020Added: 01 May 2020
Status: In development
App / Service: Office 365
External forwarding of email is a tactic used by attackers to exfiltrate data out of an organization and controlling that process is difficult. With this new feature we are adding support for more granular controls that allow the Office 365 administrators to easily enable external forwarding for the right people in the organization through the outbound spam policy. We are also moving to disable external forwarding by default so organizations are secure by default.

UPCOMING EVENTS

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

When: Tuesday, May 5, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Hosted by the Microsoft Product Group, these webinars cover topics for instructors, students, staff, and IT Pros including sessions for online classes/lectures, introduction to Teams, advanced features and functionality for IT Pros, and many more.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

When: Tuesday, May 5, 2020 at 9:00am PT | On October 13, 2020, Office 2016 for Mac and Office 2010 reach their end of support. After that date, Microsoft will no longer provide technical support, bug fixes, or security updates for either version. Also, as previously announced, after October 13, 2020, customers will need to be using Microsoft 365 Apps for enterprise, Office 2019, or Office 2016 in order to connect to Office 365 services. Microsoft will not take any active measures to block older versions of the Office client from connecting to Office 365 services, but these legacy clients may encounter performance and/or reliability issues over time. This AMA provides an opportunity to ask questions about these upcoming changes. Please join in the Office End of Support AMA space. While we’ll only be answering questions in real-time from 9:00-10:00 a.m. Pacific Time, you can post your questions for the AMA to the Office End of Support AMA space in the Office End of Support Tech Community up to 24 hours in advance.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote workers across your organization, we are kicking off a series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Can’t attend at 8:00 a.m. Pacific Time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

When: Wednesday, May 6, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. Join us for deep dive with Power Apps product experts and learn how you can quickly build apps and adapt processes for remote work. Be sure to add the event to your calendar. Note: The recordings for previous parts of this series are available on the same page linked above.

When: Wednesday, May 6, 2020 at 9:00am PT | While remote work is a common feature of modern workplaces, it has become an imperative in light of the current worldwide Coronavirus (COVID-19) outbreak. Where it’s feasible, enabling work to happen from homes is a key way to help keep our employees, customers, partners and communities healthy and safe. Join us Wednesday, May 6 for an opportunity to “Ask Microsoft Anything” (AMA) about enabling secure remote access for your workforce with Azure AD. An AMA is a live, online, text-based question-and-answer event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit or Twitter. To join, simply visit the Azure AD AMA space at 9:00 a.m. PDT and submit a question by selecting Start a new conversation—then do this for each new question. While we’ll only be answering questions in real-time from 9:00-10:00 a.m. Pacific Time, you can post your questions for the AMA to the Azure AD AMA space in the Azure AD Tech Community up to 24 hours in advance.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

Microsoft Teams allows up-to 250 students and educators to meet online for free. There are many reasons why schools may need to leverage remote communication tools to function. Whatever they may be, Microsoft Teams for Education makes connecting virtually seamless for members of any school, college or university. This webinar is designed to help first time users of Microsoft Teams get started hosting online meetings with their students. This webinar is for educators who need to create an persistent online space for their class: (a) Classrooms, (b) Lectures & courses, and (c) Module course groups. Note: You can also find this session, and more, on-demand here.

When: Thursday, May 7, 2020 at 9:00am PT | We are very excited to announce a Microsoft Teams ‘Ask Microsoft Anything’ (AMA) for meetings and live events in Microsoft Teams! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering teams who will be on hand to answer your questions and listen to feedback. Join in the Microsoft Teams AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

When: Thursday, May 7, 2020 at 9:00am PT | Since many of our customers’ employees have been working from home, trainings that were once in-person have now moved to a virtual setting. Have you ever wondered how to use Microsoft Teams for breakout rooms? There are three options that you can use today in Teams to fit your virtual training needs. In this webcast, we will discuss the common use cases for breakout rooms, and walk through the steps for the three options available for you to use today. Bring your questions, as there will be live Q&A throughout the webcast!

Many organizations leverage a variety of apps and tools to get their work done. Often installed and managed separately, this requires a user to continually switch context/applications as they navigate their daily activities. Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need from a single interface. With over 300 out-of-the-box applications available (and growing), you’re sure to find an app, or two, you can begin using today in Teams.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

When: Tuesday, May 12, 2020 at 9:00am PT | Join the Yammer product team – discover how Yammer has been rebuilt to power community through leadership engagement, corporate communications, knowledge sharing, and a modern employee experience. This webinar will show you UI and capabilities, All Company updates, the new Yammer app for Microsoft Teams, and more! Be sure to add the event to your calendar.

When: Wednesday, May 13, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. Join us for practical advice on managing Windows 10 devices, monthly updates, and user-owned devices for your remote workforce. Be sure to add the event to your calendar. Note: The recordings for previous parts of this series are available on the same page linked above.

When: Wednesday, May 13, 2020 at 9:00am PT | Wherever you are in your Microsoft Teams journey, we want to be sure that your users have a secure environment to communicate and collaborate. On Wednesday, May 13th, at 12 noon eastern, Microsoft’s Craig Eidelman and Pete Anello will walk us through securing Microsoft Teams. This webcast will include: (a) Ensuring that user identities are secure to access Teams, (b) Protecting the Teams Application, (c) Securing the data coming in and out of Teams, and (d) Security around Teams Meetings. Also, be sure to add the event to your calendar.

When: Wednesday, May 13, 2020 from 10:00am – 2:00pm PT | See how Microsoft Teams meets the requirements of a connected workforce with a cloud-based communication solution that combines chat, video meetings, file storage, and app integration. Learn to deploy, configure, and administer Microsoft Teams to optimize your company’s collaboration strategy. Sessions include: (1) What’s new in Microsoft Teams, (2) Intelligent communication in Microsoft Teams, (3) Path from Skype for Business to Teams, (4) Managing Microsoft Teams effectively, and (5) Streamline business processes with the Teams development platform.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, May 20, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. Join us to hear how modern devices from Surface and Partners plus Teams peripherals will enable your employees to collaborate, stay productive and work remotely securely. Be sure to add the event to your calendar. Note: The recordings for previous parts of this series are available on the same page linked above.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, May 27, 2020 at 10:00am PT | During this webinar, you’ll learn how Microsoft automated the upgrade to Office 365 ProPlus using System Center Configuration Manager. You’ll also hear our experts talk about how we used update channels in Office 365 to specify our cadence for delivering Office updates to users.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

In this world of remote everything, our customers are discovering so many new ways to work and learn online. And we’re committed to shipping updates and improvements to our tools that help them stay connected, productive, and secure through the current crisis and beyond. This month, we’re announcing a new Yammer app in Microsoft Teams as well as a new way to intuitively search data in Excel. Meanwhile, capabilities in Microsoft Edge make it easier to copy and paste between tabs and apps, manage open tabs, organize information more intuitively, and better protect your data as you browse and work online. Let’s dig into all of April’s news. | Related: Video – What’s New with Microsoft 365 | April 2020

This post includes all the SharePoint and related tech updates that rolled out in April 2020. This is the all-inclusive roadmap release recap for all things SharePoint and related technology. Highlighted features include stock images in SharePoint, Modernized Metadata Service (MMS), shy header, preview of SharePoint Spaces, file card “conversations”, audience targeting in navigation, and more. All the features listed began rolling out to Targeted Release customers in Office 365 as of April 2020 (possibly early May 2020).

As businesses and schools around the world prioritize remote work for the safety and well-being of their employees and students, Microsoft Teams is playing a critical role in helping them stay connected through video meetings, calls, and chats. We are excited to introduce new meetings capabilities, IT administration controls and so much more to further the experience for our customers. Some of the enhancements include an increase in the number of simultaneous videos in Teams meetings, Raise Hands, Background effects, Live Event limit increases, insights into Teams app usage in your environment, updates in Education and Government Community Cloud, and many more!

Related:

The challenges of the work-from-home necessitated by COVID-19 will never be forgotten by anyone. Here at Microsoft, we’ve probably seen every possible challenge from every industry and point on the map, and we are committed to partnering with you as we all navigate this “new normal” and keep working to ensure the continuity of your business at a time when there’s no precedent to guide us. Whether it’s enabling remote meetings and collaboration, provisioning and managing remote devices, ensuring the data that’s no longer confined to your network remains secure and compliant, using low-code tools and platforms to rapidly build new business applications, or addressing the latest COVID-19-related threats—we have built solutions and developed the guidance your organization needs to help you make the most of this new environment. Enabling your users to work from anywhere, regardless of the industry you’re in, requires a level of confidence and control over how users access information across different device endpoints and networks. This post includes several improvements to our products, to make enabling remote work easier.

Related:

With the most recent release of the Office Deployment Tool (ODT) we have implemented a new feature based on customer’s feedback. Starting with version 16.0.11615.33602 it is possible to make changes to an existing installation of Office 365 ProPlus while keeping the installed version as is, even when a newer one is available on the Office CDN or in your network share/local folder. In the past the ODT automatically updated the installation to the latest build while installing the specified product, Language Pack or Proofing Tool. The updated “version” handling allows you to add e.g. Language Packs, Proofing Tools, additional products (like Visio or Project) or apps without updating the installed build, even when a newer build is available in the source location (Office CDN or the specified source path).


NOTEWORTHY

Last month we highlighted some great additions to the new Outlook for Mac in Insider Fast, like Automatic Replies and Message List Density Settings. This month, we are delivering even more new features that you can try out. We’ve made changes to the inbox and the calendar, and have added many features you have been requesting, like Unified Inbox, MailTips, and Search All Mailboxes. Here’s what’s new in Insider Fast (build 16.38.20042808).

This post is a summary of the latest features for Project on the web. For April 2020, updates include: (1) Support for all geographies, (2) Project on the web availability for education customers, (3) task filtering, (4) project percent complete, (5) the ability to copy a project and use it to create a new project, and (6) the option to set Effort and Duration independently of each other for unassigned tasks.

Last fall we announced that MyAnalytics will help people managers stay up to speed with their team members. We’re excited to announce that the ‘catch up with your team’ experience in the Outlook Insights add-in is rolling out now to all people managers with a MyAnalytics license. The Insights Outlook add-in can be used to stay connected with team members, with reminders to reschedule 1:1s if conflicts arise, follow up on an important requests, and more. The recent shift toward remote work has only increased the importance of regular, structured check-ins between managers and team members. In many cases it may not be as easy to ‘drive by’ a team member’s desk to check in. Whether managers are leading remotely or in person, these experiences will provide critical insights to connect and nurture teams even when work flexes and shifts.

Ever since we announced our intention to disable Basic Authentication in Exchange Online we said we that we would add Modern Auth (OAuth 2.0) support for the IMAP, POP and SMTP AUTH protocols. We’re excited to announce the availability of OAuth 2.0 authentication for IMAP and SMTP AUTH protocols to Exchange Online mailboxes. Application developers who have built apps that send, read or otherwise process email using these protocols will be able to implement secure, modern authentication experiences for their users. This functionality is built on top of Microsoft Identity platform (v2.0) and supports access to email of Microsoft 365 (formerly Office 365) users. Note: We are in the process of rolling out OAuth 2.0 support for POP protocol and will update this blog once the rollout is complete.

As the novel coronavirus swept the nation in mid-March and phrases like “stay at home” and “flatten the curve” became the new normal, NFL Commissioner Roger Goodell was forced to cancel plans for an elaborate draft on the Las Vegas Strip. Rather than a massive stage at the new Caesars Forum, he would need to announce picks from his basement in Bronxville, N.Y.; rather than a red carpet in front of the Bellagio fountains, players would be sitting on their sofas. Each of the 32 teams would have massive stakes and the pressure of a ticking clock riding on every pick — but instead of being within arm’s reach of League personnel, they would be selecting the future cornerstones of their franchise in disparate homes, offices and bonus rooms across the country, including at least one owner who planned to draft from his luxury yacht. A game plan was drawn up to create 32 separate private Teams channels within the NFL’s organization, for each NFL club to join as guests. Each club would be able to communicate and collaborate within their own ranks and with the NFL in this private channel, without being afforded visibility into the other clubs’ activities.

Office 365 Weekly Digest | 2020-13

Welcome to the March 22 – 28, 2020 edition of the Office 365 Weekly Digest.

Nineteen features were added to the Office 365 Roadmap last week, including Office 365 Admin, OneDrive, Outlook (Android / iOS), Search, SharePoint, Teams and Forms.

More and more Teams events have been added, most for existing series but there are a few new Teams in EDU sessions. Note: If you’re unable to find a suitable day/time, some of the Teams sessions now have a link to an on-demand session. The spotlight event of the week is “Responding to rapidly changing environments: Unleashing Microsoft Teams” at 7am Pacific on Wednesday, April 1st.

Remote work due to COVID-19 remains a major theme for last week’s blogs, including a few security-focused posts, and deploying / updating Office ProPlus for remote workers. In addition, there are posts about some temporary adjustments in SharePoint Online and OneDrive, and the general availability of Live Events in Yammer.

Noteworthy item highlights include details on the latest Workplace Analytics features, a recap of the Power Platform Online Conference, as well as updates for the SharePoint mobile app and Outlook for Mac.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Open in Review mode in Word Online27017April CY2020Added: 23 March 2020
Status: In development
App / Service: Office Online – Word
End users can now choose to share Word documents with the new Open in Review mode option. When enabled, recipients can only open the Word file in the Word web app with the “Reviewing” mode enabled. While in Reviewing mode, users can suggest changes (using the track changes feature) and make comments but they may not make untracked changes.
Outlook for iOS: Natural language Search56821April CY2020Added: 23 March 2020
Status: In development
App / Service: Outlook – iOS
Outlook will support Microsoft Search that recognizes search queries using language you use every day to filter and narrow search results through either typing or speaking via a new microphone option in the Search bar.
Outlook for Android: Natural language Search56822April CY2020Added: 23 March 2020
Status: In development
App / Service: Outlook – Android
Outlook will support Microsoft Search that recognizes search queries using language you use every day to filter and narrow search results through either typing or speaking via a new microphone option in the Search bar.
Microsoft Compliance Score and Microsoft Compliance Manager changes in public preview62656April CY2020Added: 23 March 2020
Status: In development
App / Service: Office 365
We want you to be aware of changes coming as part of the next public preview release of Compliance Score and Compliance Manager. We will gradually roll these changes out in late March 2020, and the roll-out will be completed by early April 2020. Please review Microsoft Compliance Score (Preview) Updates for details.
Allow users to override locked file to delete62665April CY2020Added: 23 March 2020
Status: In development
App / Service: OneDrive
Users are unable to delete a document because if they had it opened in another tab on a different computer, or because someone else had it open and forgot about it, effectively locking the document. This feature allows you to override that lock and delete a WXP file when someone (or yourself) has it open, whether intentionally or not.
Exchange monitoring preview62555Q2 CY2020Added: 23 March 2020
Status: In development
App / Service: Exchange, Office 365 Admin
Exchange monitoring focuses on monitoring data from your user’s location to Office 365 cloud service. Incidents and Advisories that impact your end to end experience are surfaced here. You can look at near real time signals per scenario to infer the impact. Exchange monitoring experience will be integrated inside service health in M365 Admin center and you will have one single place to consume the goodness of current service health combined with richer monitoring experience.
Outlook for iOS: Suggested people and actionable search results53714Q3 CY2020Added: 23 March 2020
Status: In development
App / Service: Outlook – iOS
Searching for something specific about a contact will provide an actionable result such as “John’s phone number”. Search for a specific contact will use Microsoft Search services to provide relevant results rather than keywords from information from your email and calendar.
Outlook for Android: Suggested people and actionable search results53122Q3 CY2020Added: 23 March 2020
Status: In development
App / Service: Outlook – Android
Searching for something specific about a contact will provide an actionable result such as “John’s phone number”. Search for a specific contact will use Microsoft Search services to provide relevant results rather than keywords from information from your email and calendar.
Shy header for modern SharePoint sites and hub sites62754April CY2020Added: 25 March 2020
Status: Rolling out
App / Service: SharePoint
Modern SharePoint site and hub site header states will collapse upon scroll. You will see the header get smaller when you begin to scroll down through the site to maximize the reading space on the page, giving viewers easier access to content.
Outlook for iOS: Meeting Insights on the Search page61149April CY2020Added: 26 March 2020
Status: In development
App / Service: Outlook – iOS
A new carousel on the Search home page will include quick access to with files and conversation threads that are relevant to the meetings on your calendar for the coming week (Meeting Insights)
SharePoint lists – rename “Flow” to “Automate”62855April CY2020Added: 26 March 2020
Status: In development
App / Service: SharePoint
As announced at Microsoft Ignite 2019, Microsoft Flow is being renamed to “Microsoft Power Automate” to better align with the Microsoft Power Platform. You will start to see Microsoft Flow be replaced by Microsoft Power Automate throughout the service. These changes will start to become visible in Microsoft documentation, Admin center, etc. in the near future. And for OneDrive and SharePoint, you’ll see this primarily in lists and libraries – listed as “Automate” in the top command bar.
SharePoint lists & libraries – Automate flows can run on individual items62856April CY2020Added: 26 March 2020
Status: In development
App / Service: SharePoint
This SharePoint list and library update allow people to build Microsoft Power Automate flows that can run on individual items contained within a document library or list.
New Feature: Microsoft Forms: Specific User Sharing for Collaboration62858April CY2020Added: 26 March 2020
Status: In development
App / Service: Forms
Microsoft Forms: Specific User Sharing for Collaboration is a new Office 365 feature that allows Form Owners to collaborate with specific users or security groups. This allows for the creation of specified Co-authors that can help design the form and view/analyze response data and allows a Form Owner to keep the collaboration locked down much further than using the existing collaboration styles. We’ll be gradually rolling this out to Worldwide O365 customers in Late April 2020. The roll-out will be completed by Early May 2020.
Update to sharing links for “people with existing access”62859April CY2020Added: 26 March 2020
Status: In development
App / Service: OneDrive
We are updating the “people with existing access” links that users can obtain when sharing to redirect recipients to the OneDrive file previewers instead of directly downloading the file. This has been the existing behavior for Office file types and we are now extending support to all other file types.
Microsoft Teams – background effects in Teams meetings62890April CY2020Added: 26 March 2020
Status: In development
App / Service: Teams
We are building upon the heavily popular background blur feature in Teams meetings with background effects. This new feature in Teams allow meetings attendees to customize their background from a list of pre-selected images.
Microsoft Teams – Include up to 10,000 users in an individual team62549April CY2020Added: 27 March 2020
Status: In development
App / Service: Teams
We are raising the upper limit on individual team membership from 5,000 to 10,000 users. We are excited for this increase in team membership to power collaboration and process scenarios especially for large teams and organizations that rely on firstline workers.
Outlook for Android: Actionable calendar event search answers60856Q3 CY2020Added: 27 March 2020
Status: In development
App / Service: Outlook – Android
Searching for specific calendar results through keywords will provide answers with quick action options such as RSVP or join and online meeting.
Outlook for iOS: Actionable calendar event search answers55044Q3 CY2020Added: 27 March 2020
Status: In development
App / Service: Outlook – iOS
Searching for specific calendar results through keywords will provide answers with quick action options such as RSVP or join and online meeting.
Microsoft Search in Windows 1062559Q4 CY2020Added: 27 March 2020
Status: In development
App / Service: Search
We’re bringing Microsoft Search to the Windows 10 search box. Microsoft Search is an enterprise search experience that increases productivity and saves time by delivering more relevant search results for your organization.

UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Many organizations are empowering their entire workforce with best-in-class tools that enable them to deliver superior customer experience and optimize operational productivity. In this session, we’ll explore how Teams can help you unlock the full potential of your Firstline Workforce and connect your entire organization. Featuring examples from manufacturing, retail, hospitality, and transportation industries, we’ll discuss how Microsoft Teams provides a single experience for productive conversations, smooth flow of information, simplified schedule management in a compliant and secure environment. Join us to learn how to expand your enterprise in ways you never thought possible by integrating technology into every aspect of your business.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

When: Wednesday, April 1, 2020 at 7:00am PT | Over the past couple weeks, we’ve had many organizations around the globe ask us how to better leverage their existing technology investments in order to respond to rapidly evolving workplace environments. We’ve received a great deal of interest in not only solving the challenge for now, but also simultaneously planning for a more optimal response in the future. With that, we’d love to spend sixty minutes with you to show you some Microsoft Teams apps and real examples of how your peers around the world are leveraging them to rapidly deal with this crisis, including: (1) Keeping everyone informed through targeted and organization-wide communication in Teams, (2) Reducing internal support costs by allowing users to self-serve for basic needs & questions, and (3) Adopting Microsoft Teams so their workforce can more effectively work outside the office.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, we will introduce tools to govern the lifecycle of your user and guest identities in your Azure AD and Office 365 deployment.

When: Thursday, April 2, 2020 at 8:00am PT | Join us for an in-depth look at the latest innovations across Dynamics 365 and Microsoft Power Platform with James Phillips, President of the Business Applications Group, and other Microsoft leaders. In this free online event, you’ll learn how to put these new features, capabilities, and applications to work to help drive your business’s digital transformation, get answers to common customer questions, and see how they’ll help you: (1) Optimize your operations to save time and costs, (2) Uncover actionable insights for fast and informed decisions, (3) Proactively engage your customers across all channels, (4) Accelerate business transformation with leading AI capabilities, and (5) Solve business challenges by easily creating custom experiences on a secure and scalable platform.

When: Thursday, April 2, 2020 at 8:00am PT | Microsoft Teams allows up-to 250 students and educators to meet online for free. There are many reasons why schools may need to leverage remote communication tools to function. Whatever they may be, Microsoft Teams for Education makes connecting virtually seamless for members of any school, college or university. This webinar is designed to help first time users of Microsoft Teams get started hosting online meetings with their students. This webinar is for educators who need to create an persistent online space for their class: (a) Classrooms, (b) Lectures & courses, and (c) Module course groups. Note: You can also find this session, and more, on-demand here.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

When: Tuesday, April 7, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to interpret Azure AD logs, integrate with your SIEM tools, and gather insights about your Azure AD service.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to assess and implement a modern approach to secure your organization identities with Azure AD.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, April 21, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

When: Tuesday, April 21, 2020 at 9:00am PT | We are very excited to announce a Microsoft 365 ‘Ask Microsoft Anything’ (AMA). An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering teams who will be on hand to answer your questions and listen to feedback. Join in the Microsoft 365 AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, April 28, 2020 at 10:00am PT | At Microsoft, modern meetings give employees the right tools to share ideas and make decisions across locations, environments, and devices. In this webinar you will learn about our modern meeting strategy and how Microsoft Core Services Engineering and Operations (CSEO) deploys, manages, monitors, and supports services for the collaboration application Microsoft Teams and the smart meeting-room solution Microsoft Teams Rooms.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

In the cybersecurity community there is a saying “Cyber can impact physical and physical can impact Cyber”. We normally think of this in terms of warfare, such as what happened with the Ukrainian power grid a few years back. But as the COVID-19 crisis continues and drives more organizations to enable remote work scenarios, cybersecurity professionals need to be tightly integrated into our organization’s contingency planning to ensure we continue to protect the business. What we don’t want to have happen is a data breach or other security incident to occur during or immediately following the crisis. This post has some helpful tips…

Related:

This blog post will address the enterprise IT admin’s challenge on how to deploy Office 365 ProPlus to remote workers without saturating the company’s VPN connections. It will show you how to implement a tactical approach which allows an IT admin to stay in control and quickly relief the pain of VPN congestion by offloading content distribution to the Microsoft Content Delivery Network (CDN). Maybe you are in the process of moving off legacy versions of Office and want to keep the pace with e.g. the Office 2010 end-of-support approaching fast. There are multiple strategic solutions available (e.g. Intune and Windows Autopilot), but for now we focus on a quick fix. Be sure to check out the other posts in this series – Configuring Office 365 ProPlus updates for remote workers using VPN, and Excluding and re-including applications within the Office 365 ProPlus Suite.

With the bulk of end users now working remotely, legacy network architectures that route all remote traffic through a central corporate network are suddenly under enormous strain. The result can be poorer performance, productivity, and user experience. Many organizations are now rethinking their network infrastructure design to address these issues, especially for applications like Microsoft Teams and Office 365. At Microsoft, for example, we adopted split tunneling as part of our VPN strategy. Our customers have asked us for guidance on how to manage security in this changing environment. An architecture that routes all remote traffic back to the corporate network was originally intended to provide the security team with the following: (1) Prevention of unauthorized access, (2) Control of authorized user access, (3) Network protections such as Intrusion Detection/Prevention (IDS/IPS) and Distributed Denial of Service (DDoS) mitigation, and (4) Data loss prevention (DLP). In this post, we’ll address alternative ways of achieving modern security controls, so security teams can manage risk in a more direct-to-internet network architecture. | Related: Microsoft IT Showcase: Running on VPN – How Microsoft is keeping its remote workforce connected

On March 24th we shared in an announcement in the M365 message center (MC207439) details around temporary adjustments we are making to select capabilities in SharePoint Online and OneDrive. During these unprecedented times, we are taking steps to ensure that SharePoint Online and OneDrive services remain available and reliable for your users who depend on the service more than ever in remote work scenarios. Many SharePoint Online and OneDrive customers run business-critical applications against the service that run in the background. These include content migration, Data Loss Prevention (DLP), and backup solutions. In support of the objective to remain highly available, we are moving some operations to regional evening and weekend hours. Migration, DLP and backup solutions may achieve limited throughput during regional weekday daytime hours. During evening and weekend hours for the region, the service will be ready to process a significantly higher volume of requests from background apps. Also, various background processes to manage new media (images, videos) may now be processed during evening and weekend hour.

We are thrilled to announce that Live Events in Yammer are now generally available – bringing intelligent event capabilities that we announced in July 2019 to Yammer, Microsoft Teams, and Stream. Live events empower Yammer group admins to host live video events alongside rich conversation capabilities to everyone across the organization, on any device, to effectively communicate news and updates and drive employee engagement. Live events bring value to communities of any kind, by connecting people around important topics or moments, and fostering two-way discussion and engagement to help communities take important steps toward their goals. The events can be hosted live or on-demand and can be as simple or complex as necessary – allowing up to 10,000 attendees to join and participate whether they are in Steam, Microsoft Teams, or Yammer and leveraging powerful artificial intelligence (AI) features—such as automatic transcription—to unlock the content of the event recording. | Related: Producing live events in Yammer just got easier


NOTEWORTHY

The Workplace Analytics team is excited to announce our feature updates for March 2020. This month’s update covers our latest features: (1) New Workplace Analytics insights experience, and (2) Improved data mapping to handle case mismatches. The new Workplace Analytics Home page answers the crucial question of how work gets done by providing quick but savvy insights to business leaders, analysts, and program managers.

The Power Platform Online Conference was a crazy success – 9 Hours, 18 Sessions, 25k Live Attendees, and 48k Views in 48 hours. So many new skills acquired, so many new people inspired, this event was truly amazing because it was for the community, by the community and supported by Microsoft. All of the content is available on-demand! This post also has a link to the recording for each individual session.

More of your employees are working remotely and depending on their mobile device for important company information. The current world climate and the concerns surrounding the COVID-19 virus have only amplified this need. For many organizations their intranet is the hub for knowledge and information, and the SharePoint mobile app is the best way for employees to access this from any mobile device. A request we have heard from you is to allow the SharePoint mobile app to be more customizable and enable you brand it with your company’s guidelines easily. We are happy to announce that the SharePoint mobile app will now allow admins to customize their tenant theme in the Microsoft 365 admin center. The SharePoint mobile app will allow users to view their tenant theme on the app if admins have configured in on the Microsoft 365 admin center. This ability is available today for both iOS and Android devices.

It’s been a few months since we launched the new Outlook for Mac in Insider Fast, since then we have already introduced many top-requested features. We have been working hard to build experiences that are seamless, intuitive, and designed to address important workflows – which is why we have been listening closely to your feedback every step of the way. We appreciate all the feedback you have shared with us, and it is something we pay close attention to as we add more things to Outlook for Mac. The latest features are summarized by the following four categories: (1) Ability to tailor your message list in a way that is best for you, (2) Intuitive features that make going through your email a breeze, (3) More control over your calendar events and personal time, and (4) Optimizing the user experience. As a reminder, the new Outlook for Mac is only available for Office 365, Outlook.com, and Google accounts using mac OS 10.14 Mojave and above.

Small & Medium Businesses (SMBs) are increasingly vulnerable to sophisticated cyber threats like targeted phishing or ransomware. Especially during these challenging times, when SMBs are looking to secure their environments as their employees are trying to work remotely from homes. Compounding matters for SMBs are the lack of resources and enterprise grade tools to combat these sophisticated attacks. That’s where Microsoft 365 Business steps in. Microsoft 365 Business is a comprehensive suite of enterprise grade security tools curated specifically for SMBs with less than 300 employees. It provides a layered approach to security that spans Identity, Email and Device security. | Related: Protecting SMB data with Microsoft 365 Business

Office 365 Weekly Digest | 2020-11

Welcome to the March 8 – 14, 2020 edition of the Office 365 Weekly Digest.

Eight features were added to the Office 365 Roadmap last week, including Teams, SharePoint, Office 365 Admin, and Office 365 Advanced Threat Protection (ATP).

There are lots of new sessions for existing event series, and there are also new customer immersion experience sessions available. A new “Microsoft Teams: Master working from home” webinar series kicks off on Tuesday, March 17th and (currently) runs through the end of March 2020. There is also a new “Ask Microsoft Anything (AMA)” for Microsoft Teams Government on Thursday, March 19th at 9:30am Pacific. The spotlight event of the week is the Power Platform Online Conference that runs from 6am – 3pm Pacific on Friday, March 20th.

The Blog Roundup for last week is filled with content on working remotely – with Microsoft Teams, staying secure, using Live Events, coordinating critical communications, and how Teams can be used for remote learning. There’s also a summary of the current Microsoft Information Protection & Compliance Preview Programs.

Wrapping up the post are noteworthy items on tools available to troubleshoot issues in SharePoint Online and OneDrive for Business, new tools to block legacy authentication, new Profile Card customization through Microsoft Graph (Beta), and recent improvements to FindTime.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
OneDrive for Business usage reporting for GCC High tenants62325March CY2020Added: 09 March 2020
Status: In development
App / Service: Office 365 Admin, OneDrive
The OneDrive for Business user activity report helps you understand OneDrive activity by looking at user interaction with files on OneDrive. This will be added to the Microsoft 365 Admin Center for GCC High tenants.
Microsoft Teams usage reporting for GCC High tenants62327March CY2020Added: 09 March 2020
Status: In development
App / Service: Office 365 Admin, Teams
The Microsoft Teams user activity and device usage reports helps you understand Teams activity and what platforms it is being used on in your tenant. This will be added to the Microsoft 365 Admin Center for GCC High tenants.
Office 365 ATP, Secure by Default: Do not allow for domains that fail authentication62398April CY2020Added: 12 March 2020
Status: In development
App / Service: Office 365 ATP
We see lots of cases where configuration of our protection stack has enabled malicious content to be inadvertently delivered to end users. We’re working on a few features that will help address this problem. The second phase of this is blocking domains that fail authentication. The Antispam policy allows administrators to “Allow” domains regardless of the reputation of the domain. We’re changing our policies to not honor Allow rules when the domain fails authentication. This can be resolved by either addressing the authentication concerns with the sender domain, or adding a transport rule to allow the domain.
Cumulative analytics for Hubs in SharePoint57160Q1 CY2020Added: 12 March 2020
Status: In development
App / Service: SharePoint
Hub owners can now analyze aggregate usage analytics for their SharePoint hub sites, including all associated sites. Going to the site usage page for a hub site will automatically display usage data (including total visits, unique viewers, top sites, popular content) for all associated sites in the hub.
SharePoint integrations with Power Automate and Power Apps to GCC High tenants62437Q2 CY2020Added: 12 March 2020
Status: In development
App / Service: SharePoint
In this update, we are enabling you and your users to create/manage custom flows with Power Automate and custom forms/apps with Power Apps for SharePoint lists and libraries in the GCC-High environment.
Device Management support for Collaboration Bars62446March CY2020Added: 13 March 2020
Status: Rolling out
App / Service: Teams
We are adding support for managing Collaboration Bars in Teams Admin Center. Admin users will have the capability to manage “Collaboration Bar” devices from Teams Admin Center. Also, to accommodate newer device types, we have re-aligned the interface under the Devices tab. The arrangement is done to ensure the revised UI is simpler to navigate and extensible. Now, the left pane will show all the device types: Phones, Teams Rooms, Collaboration Bars. IT admins will be able to create configuration profiles for individual device types. Phones will be further classified into desk phones, common area phones, and conference phones, and shown separately in the UI.
Office 365 ATP Request Release workflow62449March CY2020Added: 13 March 2020
Status: In development
App / Service: Office 365 ATP
We’ve added a way for end users to triage quarantined phish messages. We understand that managing false positives is important to ensuring email is delivered appropriately, and in the past, end users weren’t granted access to the quarantine to view messages. We’ve introduced an option to grant end users read-only access to the quarantine to view quarantined messages and request that an admin release messages to the inbox.
Quarantine – Custom Policy and Folder62450March CY2020Added: 13 March 2020
Status: In development
App / Service: Office 365
Previously, quarantine behavior was configured through each individual filtering policy. To reduce complexity, we’ve moved new and existing quarantine parameters into a standalone Quarantine policy.

UPCOMING EVENTS

When: Monday, March 16, 2020 at 9:00am PT | Update: Due to the evolving requests from customers in light of COVID-19 anticipated impact this webcast has been extended to 2 hours with 2 distinct portions. The first half is applicable to any organization looking at the potential impact of COVID-19 and how to ensure organizational responsiveness and business continuity. The second half will focus on health care providers looking at patient community outreach and virtual consultation. | In the course of regular business operations, any organization situations may arise that can serve to interrupt business flow and continuity. Employees may be unable to get to offices. Offices may be shut down due to physical plant failure. Whatever the reason, organizations need the ability to manage such situational incidents and be able to communicate with, and engage employees, to ensure business continuity. Microsoft’s Healthcare and Life Sciences group will show how organizations can cope with disruptive situations and ensure business continuity irrespective of the situation using Microsoft Teams and the additional Microsoft 365 Services of SharePoint Online, Yammer, Stream, and more. Be sure to add this event to your calendar!

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand here.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. You can access the recorded version of this session on-demand here.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand.

Many organizations are empowering their entire workforce with best-in-class tools that enable them to deliver superior customer experience and optimize operational productivity. In this session, we’ll explore how Teams can help you unlock the full potential of your Firstline Workforce and connect your entire organization. Featuring examples from manufacturing, retail, hospitality, and transportation industries, we’ll discuss how Microsoft Teams provides a single experience for productive conversations, smooth flow of information, simplified schedule management in a compliant and secure environment. Join us to learn how to expand your enterprise in ways you never thought possible by integrating technology into every aspect of your business.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. You can access the recorded version of this session on-demand here.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to enable new customer experiences with Azure AD B2C..

When: Thursday, March 19, 2020 at 9:30am PT | We want to hear from you and answer your questions around using Microsoft Teams in the government space! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This event is open to all and we’ll have members of the Microsoft product, engineering, and licensing teams standing by to provide answers. Join in the Government AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Friday, March 20, 2020 from 6am – 3pm PT | Come and join some of the best teachers, trainers and Power Platform MVP’s from around the world as they bring 9 hours of back-to-back training and tutorial sessions live and on-demand to you! The day will consist of 18 unique 30 minute sessions ranging from beginner at the start of the day all the way to advanced content toward the end of the day. This ensures that no matter what your skill set is, you will be able to get valuable insights and new skills to help take your #LessCodeMorePower game to the next level. Join us for a fun day of laughs and learning, right from the comfort of your own living room or office!  The full conference schedule is available here.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, we will introduce tools to govern the lifecycle of your user and guest identities in your Azure AD and Office 365 deployment.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to interpret Azure AD logs, integrate with your SIEM tools, and gather insights about your Azure AD service.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to assess and implement a modern approach to secure your organization identities with Azure AD.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, April 21, 2020 at 9:00am PT | We are very excited to announce a Microsoft 365 ‘Ask Microsoft Anything’ (AMA). An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering teams who will be on hand to answer your questions and listen to feedback. Join in the Microsoft 365 AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!


BLOG ROUNDUP

How do you move tens of thousands of employees to remote work overnight? With the COVID-19 outbreak spreading around the world, that was the big question on our minds at Microsoft last week. Then, last Wednesday, we just did it—sending out an email that asked approximately 50,000 Microsoft employees in the Seattle area to work from home if they could. We were already heavy Teams users, but in our first fully remote days usage among Microsoft employees in the U.S. went up significantly. By the end of the day Thursday, chat was up 50 percent week over week and meetings were up 37 percent. And we’re seeing usage upticks among customers, too, as workers everywhere adjust to meeting, chatting, and collaborating exclusively online. We want to help everyone meet this challenge. As the team behind Teams, we have spent a lot of time learning about the best ways to make working from home productive and healthy.  A quick note before you read on: These tips are part of our ongoing effort to help everyone stay connected and productive during this challenging time.

Related:

With many employees suddenly working from home, there are things an organization and employees can do to help remain productive without increasing cybersecurity risk. While employees in this new remote work situation will be thinking about how to stay in touch with colleagues and coworkers using chat applications, shared documents, and replacing planned meetings with conference calls, they may not be thinking about cyberattacks. CISOs and admins need to look urgently at new scenarios and new threat vectors as their organizations become a distributed organization overnight, with less time to make detailed plans or run pilots. Based on our experiences working with customers who have had to pivot to new working environments quickly, we want to share some of those best practices that help ensure the best protection. | Related: Top 5 ways Azure Active Directory can help you enable remote work

During times of potential business disruption organizations look to deliver large scale messaging to employees as a part of business continuity communications. Organizations with Office 365 have a great capability on hand for the best delivery of such communications, Microsoft 365 Live Events. Live Events delivers highly scalable real-time video delivery of communications with the capacity to facilitate live Q&A and more. This video includes a walk-through of the three flavors of Microsoft 365 Live Events, key tips on delivery, and also some IT management considerations around eCDN and VPN connections. | Related: Digital transformation of live events: Bob Bejan’s observations from the frontline

If you have deployed or upgraded end user experiences in the past, you’ll probably recognize many of the steps from other roll-outs. For the best adoption results, we recommend an incremental and measured approach across three phases: Start, Experiment, and Scale. Start – it’s time to establish a multi-disciplined team to assess your organizational readiness at both a technical and user level, as you roll out Teams. It’s not enough to pilot Teams in IT before you roll it out broadly. Experiment – With your core team in place and baseline information about your organization’s readiness, you can move on to building the foundation for piloting Teams services to specific groups or business units. This is where you’ll want to make sure that you have the right policies and governance models in place. Scale – With the early adopter program running during the Experiment phase, you gathered the experiences and skills to broaden your deployment of Microsoft Teams. When expanding to a broad roll-out, you’ll also need to expand your stakeholder groups and implementation team. Consider thinking about potential updates to your governance policies as you add more departments or regions to your roll-out. You’ll also want to set organization-wide goals by working with your roll-out team and your executive sponsor to identify the right metrics to measure success at a company level. | Related: Microsoft Mechanics: Drive Microsoft Teams User Adoption

Welcome to the MIP and Compliance previews page! Here you will find details of the various preview programs being managed by the MIP&C CXE team including the program status. This page won’t include upcoming preview programs so if you have any interest in working with us on new features as they are close to release make sure you register your interest at https://aka.ms/MIPC/JoinPreviews for both MIP and Compliance previews.

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NOTEWORTHY

At Microsoft, our aim is to help you in your cloud journey, all the way from initial use to running full production workloads on SharePoint with confidence. Software fails, hardware breaks and you can run into issues when trying new things. That’s why it’s important that you’re able to diagnose and resolve issues quickly. To support those efforts, the SharePoint support team is pleased to share new features in the M365 Admin Center to help you diagnose and resolve issues. Administrators may have started to notice our diagnostics starting to render within the M365 Admin Center support portal for certain text queries as early as December 2018.

In 2019 we announced the MyAnalytics focus plan, which helps you block time every day for distraction-free work. We’re excited to announce that the focus plan is now available for all MyAnalytics users. Productivity preferences are different for everyone, but experts on deep work report that setting aside regular blocks of time to focus on challenging work can have massive benefits. With the focus plan, MyAnalytics will help you establish a daily focus time routine. The automatic booking algorithm will prioritize booking morning hours, if they are open, so you can be at your peak capacity for tackling your most challenging tasks. To help you concentrate, your status in Teams will automatically switch to “Focusing” during booked focus time. You will only get notifications for messages that are urgent or from contacts with priority access.

People are the heart and soul of your company, but finding the right people at the right time isn’t always easy. Sometimes you’re looking for more than just a name and face, maybe it’s a skill, location, or something else. In Office 365 when you select someone’s name or picture in Outlook or other Office apps and services, you can find information related to them on their profile card. To see a profile card in Outlook mobile, tap a person’s picture or name. To see the profile card in other apps, hover or click the person’s photo or name. To see your own profile card, select your own profile picture or name. The profile card is also sometimes referred to as a contact card or people card. However, profile cards are limited in the amount of information they display. Perhaps you want to include custom properties related to your company or a person’s role to help people find the right person or expertise. We’re pleased to announce we’ll be adding the ability to add custom information to a person’s profile card through the Microsoft Graph Beta. This allows an administrator to customize people’s profile cards by adding properties according to your business needs. The new Beta experience will provide a simple way to supplement a person’s profile card via the Microsoft Graph.

If you’re a regular reader of the Azure Active Directory Identity blog, you know we’ve been advocating for admins to enable multi-factor authentication (MFA) for a while. In one of our previous posts, we showed how vulnerable passwords are to attack and why enabling MFA reduces the likelihood of being compromised by more than 99.9 percent. For MFA to be effective, you also need to block legacy authentication. This is because legacy authentication protocols like POP, SMTP, IMAP, and MAPI can’t enforce MFA, making them preferred entry points for adversaries attacking your organization. In September 2019, Exchange Online announced the deprecation of legacy authentication prior to its removal on October 13, 2020. Disabling legacy authentication for users is a must-do on your identity security checklist. In this blog post, we walk through all the steps you need to take to secure your organization and introduce three changes we’ve made in Azure AD to make your job easier.

As many of you might know, we move mailboxes between different databases in the cloud to balance the load. This is done daily through local move requests automatically triggered by our Mailbox Load Balancing service. A few years ago, we launched the GoLocal program, enabling customer data to reside in datacenters local to their geographic location (North America, Europe, Asia/Pacific, etc.). As part of this program we also exposed New-MoveRequest to tenant admins to help them expedite the moves of individual or small sets of mailboxes. Currently the service that load balances mailboxes is used to manage these moves, and over the years our service has become quite efficient at managing the load, more so than tenant admins utilizing the admin portal or PowerShell. As a result, we have decided to disable the use of New-MoveRequest for manual moves within our datacenters and only allow New-MoveRequest to be used for migrating to and off of Exchange Online.

For users who schedule meetings with people outside of your organization (sales, HR, supply chain, etc.), it could take up to an hour of emailing back and forth to settle on a time of meetings. In addition to the lack of free/busy availability, additional number of attendees, time zones, and other factors could increase the scheduling complexity further. FindTime can help reduce this time because it allows the meeting organizer to propose multiple potential time slots for attendees and they can vote on which slot fits better with their available time and in their local time zone. Unlike most services with similar features, FindTime is included as part of all Office and Microsoft 365 Business and Enterprise licenses. FindTime also have access to your organization’s free/busy availability, so you can choose slots based on your colleagues’ availability too! You’ve told us multiple times that you wanted to deploy FindTime but were blocked by its data storage infrastructure. We heard you and so we re-wrote the entire back-end infrastructure for FindTime, we built a new service within the Office 365 compliance boundary! Wait, what? More specifically, the organizer’s poll data is now stored in their mailbox and will not leave your tenant’s environment (woohoo EXO!).